Human Resources Coordinator / Staff Accountant
Thehotelatavalon, New York, NY, United States
Human Resources Coordinator / Staff Accountant page is loaded## Human Resources Coordinator / Staff Accountantremote type:
On-Sitelocations:
Courtyard New York Manhattan / Fifth Avenue - New York, NYtime type:
Full timeposted on:
Posted Todayjob requisition id:
JR115086HEI Hotels & Resorts is proud to welcome the Courtyard New York Manhattan Fifth Avenue to our growing portfolio of distinguished properties. Located in the heart of Midtown, the Courtyard is perfectly situated to visit iconic destinations including Rockefeller Center, Times Square, and the Theatre District. At HEI, we understand that exceptional hotels are built by exceptional people. Our continued success is driven by our associates — the heart of every guest experience. Where people choose to work matters. In return for that choice, we are committed to providing competitive compensation and benefits, industry-leading tools and training, and a culture that empowers growth and excellence. Simply put, we honor the privilege of our associates choosing HEI by investing in them — ensuring they thrive, grow, and elevate every property we serve.We value U.S. military experience and invite all qualified military candidates to apply.**Overview**Support the day-to-day operations of Human Resources and Accounting which includes accounts payable, accounts receivable, cash handling, payroll, talent acquisition and employee relations.### **Essential Duties and Responsibilities*** Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concern.* Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.* Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.* Set up new accounts in accordance with established credit policy.* Assist in reconciling open account status items.* Input General Cashier Summary and maintain binder.* Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.* Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.* Process all approved invoices for payment, ensure all appropriate signatures and back-up attached.* Pay all hotel invoices in a timely manner ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.* Handle all vendor inquiries and reconcile vendor statements.* Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.* Assist associates whenever possible with requests and/or information.
Attempt to answer associate questions and/or address associate concerns in a timely manner or refer them to the Centralized HR Manager.* Assist with onboarding new associates, recruiting and the coordination of interviews throughout the hotel.* Ensure all new hires and existing associates possess proper employment eligibility verification.* Coordinate training needed for new hires and ongoing training for staff throughout the hotel.* Assist with Open Enrollment and general benefit questions.* Assist with associate investigations as needed.* Coordinate associate relations events and recognition, as needed, e.g. Town Hall, PAR Meetings, Associate of the Month program, etc.* Create and update Human Resources bulletin boards and other posting locations as needed.* Coordinate payroll efforts throughout the hotel and submit payroll for processing on a timely and accurate basis.* Prepare correspondence and memos as needed.* Comply with attendance rules and be available to work on a regular basis.* Perform any other job-related duties as assigned.**Qualifications and Skills*** Hotel experience preferred.* B.S. in Accounting or Hotel Management preferred* Knowledge of hotel operations* Able to set priorities, plan, organize, and delegate. Strong organizational skills with attention to detail.* Ability to compile facts and figures* Proficiency in Microsoft Office and Excel skills.* Ability to work effectively under time constraints and deadlines.* Effective verbal and written communication skills to ensure communication is concise, well organized, complete, and clear.
Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.* Ability to stand, walk and/or sit and continuously perform essential job functions for a minimum of an eight-hour shift with or without reasonable accommodation.**Compensation**Salary Range: $33.00 - $34.00 Hourly### ### ## **Benefits**HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!
For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.### HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.###Recognizing that our success starts and ends with our associates under our pioneering culture of HEI Loves, we invest in and develop the most passionate and talented people in our industry. We show our “love” to our associates by providing market-leading compensation packages, generous PTO and flex-time initiatives, outstanding career development and advancement opportunities, and job-appropriate assets and resources. We’re always looking for associates who share our passion for hospitality. With a variety of world-class brands in our portfolio, hotel locations throughout the United States, and an unparalleled suite of tools, technology, and training, we’re able to provide our associates with a truly unique opportunity to grow and build their future. Find the career that aligns with your goals by beginning your online search today.
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On-Sitelocations:
Courtyard New York Manhattan / Fifth Avenue - New York, NYtime type:
Full timeposted on:
Posted Todayjob requisition id:
JR115086HEI Hotels & Resorts is proud to welcome the Courtyard New York Manhattan Fifth Avenue to our growing portfolio of distinguished properties. Located in the heart of Midtown, the Courtyard is perfectly situated to visit iconic destinations including Rockefeller Center, Times Square, and the Theatre District. At HEI, we understand that exceptional hotels are built by exceptional people. Our continued success is driven by our associates — the heart of every guest experience. Where people choose to work matters. In return for that choice, we are committed to providing competitive compensation and benefits, industry-leading tools and training, and a culture that empowers growth and excellence. Simply put, we honor the privilege of our associates choosing HEI by investing in them — ensuring they thrive, grow, and elevate every property we serve.We value U.S. military experience and invite all qualified military candidates to apply.**Overview**Support the day-to-day operations of Human Resources and Accounting which includes accounts payable, accounts receivable, cash handling, payroll, talent acquisition and employee relations.### **Essential Duties and Responsibilities*** Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concern.* Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.* Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.* Set up new accounts in accordance with established credit policy.* Assist in reconciling open account status items.* Input General Cashier Summary and maintain binder.* Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.* Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.* Process all approved invoices for payment, ensure all appropriate signatures and back-up attached.* Pay all hotel invoices in a timely manner ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.* Handle all vendor inquiries and reconcile vendor statements.* Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.* Assist associates whenever possible with requests and/or information.
Attempt to answer associate questions and/or address associate concerns in a timely manner or refer them to the Centralized HR Manager.* Assist with onboarding new associates, recruiting and the coordination of interviews throughout the hotel.* Ensure all new hires and existing associates possess proper employment eligibility verification.* Coordinate training needed for new hires and ongoing training for staff throughout the hotel.* Assist with Open Enrollment and general benefit questions.* Assist with associate investigations as needed.* Coordinate associate relations events and recognition, as needed, e.g. Town Hall, PAR Meetings, Associate of the Month program, etc.* Create and update Human Resources bulletin boards and other posting locations as needed.* Coordinate payroll efforts throughout the hotel and submit payroll for processing on a timely and accurate basis.* Prepare correspondence and memos as needed.* Comply with attendance rules and be available to work on a regular basis.* Perform any other job-related duties as assigned.**Qualifications and Skills*** Hotel experience preferred.* B.S. in Accounting or Hotel Management preferred* Knowledge of hotel operations* Able to set priorities, plan, organize, and delegate. Strong organizational skills with attention to detail.* Ability to compile facts and figures* Proficiency in Microsoft Office and Excel skills.* Ability to work effectively under time constraints and deadlines.* Effective verbal and written communication skills to ensure communication is concise, well organized, complete, and clear.
Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.* Ability to stand, walk and/or sit and continuously perform essential job functions for a minimum of an eight-hour shift with or without reasonable accommodation.**Compensation**Salary Range: $33.00 - $34.00 Hourly### ### ## **Benefits**HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!
For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.### HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.###Recognizing that our success starts and ends with our associates under our pioneering culture of HEI Loves, we invest in and develop the most passionate and talented people in our industry. We show our “love” to our associates by providing market-leading compensation packages, generous PTO and flex-time initiatives, outstanding career development and advancement opportunities, and job-appropriate assets and resources. We’re always looking for associates who share our passion for hospitality. With a variety of world-class brands in our portfolio, hotel locations throughout the United States, and an unparalleled suite of tools, technology, and training, we’re able to provide our associates with a truly unique opportunity to grow and build their future. Find the career that aligns with your goals by beginning your online search today.
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