Administrative Assistant IV
ManpowerGroup Global, Inc., San Diego, CA, United States
Job Title:
Administrative Assistant IV
Location:
9940 Mesa Rim Road, San Diego, CA 92121
Duration:
6 Months
Work Arrangement:
100% Onsite
Pay Range:
$27 - $31 per hour (W2)
We are seeking an “Administrative Assistant IV” to join one of our leading healthcare clients.
Position Summary
The Administrative Assistant IV will provide high-level administrative support to the Site Director of Cardio Metabolics and associated teams. This role requires strong organizational, communication, and multitasking skills to effectively support both internal and external stakeholders while ensuring smooth day-to-day operations.
Key Responsibilities
Manage calendars, schedule meetings, and coordinate logistics for leadership
Arrange domestic and international travel, including support for healthcare providers
Process expense reports and invoices accurately and in a timely manner
Prepare, format, and maintain presentations, reports, and correspondence
Provide administrative and project coordination support for ongoing initiatives
Assist with strategic planning activities and quarterly reporting processes
Support cross-functional teams and direct reports with administrative needs
Handle general office duties such as mail distribution, filing, ordering supplies, and coordinating catering
Maintain and update records, reports, and documentation
Lead or support special projects as assigned
Ensure compliance with company policies, quality standards (QMS/EMS), and regulatory requirements, including FDA guidelines
Maintain confidentiality and foster effective communication across all levels of the organization
Required Qualifications
High School Diploma or GED (or equivalent experience)
Minimum 5 years of experience providing administrative support to senior leadership
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Project)
Experience with tools such as Visio and basic graphic tools (e.g., Photoshop) preferred
Strong interpersonal, written, and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
High level of discretion and confidentiality
Strong organizational and problem-solving skills
Preferred Qualifications
Bachelor’s degree preferred
Experience working in a cross-functional or matrixed organization
Ability to work independently and collaboratively in a dynamic environment
Strong attention to detail and follow-up skills
Demonstrated ability to take initiative and make sound decisions
Eligible to work in the U.S. without sponsorship.
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Administrative Assistant IV
Location:
9940 Mesa Rim Road, San Diego, CA 92121
Duration:
6 Months
Work Arrangement:
100% Onsite
Pay Range:
$27 - $31 per hour (W2)
We are seeking an “Administrative Assistant IV” to join one of our leading healthcare clients.
Position Summary
The Administrative Assistant IV will provide high-level administrative support to the Site Director of Cardio Metabolics and associated teams. This role requires strong organizational, communication, and multitasking skills to effectively support both internal and external stakeholders while ensuring smooth day-to-day operations.
Key Responsibilities
Manage calendars, schedule meetings, and coordinate logistics for leadership
Arrange domestic and international travel, including support for healthcare providers
Process expense reports and invoices accurately and in a timely manner
Prepare, format, and maintain presentations, reports, and correspondence
Provide administrative and project coordination support for ongoing initiatives
Assist with strategic planning activities and quarterly reporting processes
Support cross-functional teams and direct reports with administrative needs
Handle general office duties such as mail distribution, filing, ordering supplies, and coordinating catering
Maintain and update records, reports, and documentation
Lead or support special projects as assigned
Ensure compliance with company policies, quality standards (QMS/EMS), and regulatory requirements, including FDA guidelines
Maintain confidentiality and foster effective communication across all levels of the organization
Required Qualifications
High School Diploma or GED (or equivalent experience)
Minimum 5 years of experience providing administrative support to senior leadership
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Project)
Experience with tools such as Visio and basic graphic tools (e.g., Photoshop) preferred
Strong interpersonal, written, and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
High level of discretion and confidentiality
Strong organizational and problem-solving skills
Preferred Qualifications
Bachelor’s degree preferred
Experience working in a cross-functional or matrixed organization
Ability to work independently and collaboratively in a dynamic environment
Strong attention to detail and follow-up skills
Demonstrated ability to take initiative and make sound decisions
Eligible to work in the U.S. without sponsorship.
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