Administrative Assistant II
TechDigital Group, Los Angeles, CA, United States
DuPont Tedlar® Administrative Assistant
Location:
Wilmington, DE |
Schedule:
Full-Time, 40 Hours/Week
About the Role
DuPont Tedlar® is seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the Tedlar business team. This role is integral to keeping our commercial, marketing, and operational functions running smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working across multiple functional areas in a fast-paced corporate environment.
Key Responsibilities
Procurement & Financial Administration
Manage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.
Vendor & Contract Management
Maintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.
Office & Facilities Management
Oversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.
Meetings, Events & Travel Coordination
Support the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.
Logistics, Shipping & Inventory
Coordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.
HR, Recruiting & Onboarding Support
Support new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts.
Required Qualifications
Associate's or Bachelor's degree, or equivalent professional work experience
2+ years of administrative, office coordination, or operations support experience in a corporate environment
Demonstrated experience working with
SAP
for purchase order creation, invoice processing, or financial tracking
Proficiency in
Microsoft SharePoint
for document management, team site maintenance, and internal resource organization
Hands-on experience with
vendor management and payment systems
Proficiency in the full
Microsoft Office Suite
(Word, Excel, PowerPoint, Outlook, Teams)
Experience with
CRM platforms
such as Salesforce is a plus
Required Skills
Organizational Excellence
- Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detail
Financial Acumen
- Comfortable handling budget tracking, invoice coordination, and procurement workflows
Systems Proficiency
- Quick to learn and navigate internal enterprise systems and digital tools
Communication
- Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customers
Discretion & Professionalism
- Able to handle sensitive business and personnel information with confidentiality
Problem-Solving
- Self-starter who can identify gaps and take initiative to resolve issues independently
Cross-Functional Collaboration
- Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations
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Location:
Wilmington, DE |
Schedule:
Full-Time, 40 Hours/Week
About the Role
DuPont Tedlar® is seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the Tedlar business team. This role is integral to keeping our commercial, marketing, and operational functions running smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working across multiple functional areas in a fast-paced corporate environment.
Key Responsibilities
Procurement & Financial Administration
Manage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.
Vendor & Contract Management
Maintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.
Office & Facilities Management
Oversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.
Meetings, Events & Travel Coordination
Support the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.
Logistics, Shipping & Inventory
Coordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.
HR, Recruiting & Onboarding Support
Support new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts.
Required Qualifications
Associate's or Bachelor's degree, or equivalent professional work experience
2+ years of administrative, office coordination, or operations support experience in a corporate environment
Demonstrated experience working with
SAP
for purchase order creation, invoice processing, or financial tracking
Proficiency in
Microsoft SharePoint
for document management, team site maintenance, and internal resource organization
Hands-on experience with
vendor management and payment systems
Proficiency in the full
Microsoft Office Suite
(Word, Excel, PowerPoint, Outlook, Teams)
Experience with
CRM platforms
such as Salesforce is a plus
Required Skills
Organizational Excellence
- Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detail
Financial Acumen
- Comfortable handling budget tracking, invoice coordination, and procurement workflows
Systems Proficiency
- Quick to learn and navigate internal enterprise systems and digital tools
Communication
- Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customers
Discretion & Professionalism
- Able to handle sensitive business and personnel information with confidentiality
Problem-Solving
- Self-starter who can identify gaps and take initiative to resolve issues independently
Cross-Functional Collaboration
- Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations
#J-18808-Ljbffr