Accounts Payable Coordinator II
ICAT Logistics, Piscataway, NJ, United States
Accounts Payable Coordinator II
The Accounts Payable (AP) Coordinator II is responsible for providing support for the Accounts Payable Department with a focus on timely and accurate data entry of domestic and/or international vendor invoices into our operating platform. This role ensures accuracy, compliance, and timely reporting, while contributing to process improvement initiatives and cross‑departmental collaboration.
Responsibilities
Process vendor invoices and ensure accuracy in coding, approvals, and payments.
Review and respond to vendor statements and payment requests.
Prepare weekly payment runs including checks, ACH, and wire transfers.
Process employee expense reimbursements in accordance with company policy.
Research and resolve problem variances – discrepancies between the amount billed and the amount expensed.
Work with internal departments to resolve discrepancies and obtain approvals.
Serve as the first point of contact with vendors and internal departments to ensure timely processing of invoices.
Assist with monthly AP close activities including accruals, reconciliations, and variance analysis.
Develop, document, and maintain accounts payable data entry best practices through IOPs (ICAT Operating Procedures) and IOMs (ICAT Operating Manual).
Prepare and provide reports and updates on AP activities to management as required.
Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism.
Perform general office work as needed, including answering phone calls and operating general office equipment.
Other duties as assigned.
Qualifications
High school diploma or equivalent required; further education or training a plus.
4+ years of accounts payable or related office/accounting experience.
Strong data entry skills with high attention to detail and accuracy.
Ability to manage high volumes of work while meeting deadlines.
Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP or accounting software a plus.
Other Information
Supervisory responsibilities: No
Travel requirement: No
Salary range: $48,195 - $56,700
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The Accounts Payable (AP) Coordinator II is responsible for providing support for the Accounts Payable Department with a focus on timely and accurate data entry of domestic and/or international vendor invoices into our operating platform. This role ensures accuracy, compliance, and timely reporting, while contributing to process improvement initiatives and cross‑departmental collaboration.
Responsibilities
Process vendor invoices and ensure accuracy in coding, approvals, and payments.
Review and respond to vendor statements and payment requests.
Prepare weekly payment runs including checks, ACH, and wire transfers.
Process employee expense reimbursements in accordance with company policy.
Research and resolve problem variances – discrepancies between the amount billed and the amount expensed.
Work with internal departments to resolve discrepancies and obtain approvals.
Serve as the first point of contact with vendors and internal departments to ensure timely processing of invoices.
Assist with monthly AP close activities including accruals, reconciliations, and variance analysis.
Develop, document, and maintain accounts payable data entry best practices through IOPs (ICAT Operating Procedures) and IOMs (ICAT Operating Manual).
Prepare and provide reports and updates on AP activities to management as required.
Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism.
Perform general office work as needed, including answering phone calls and operating general office equipment.
Other duties as assigned.
Qualifications
High school diploma or equivalent required; further education or training a plus.
4+ years of accounts payable or related office/accounting experience.
Strong data entry skills with high attention to detail and accuracy.
Ability to manage high volumes of work while meeting deadlines.
Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP or accounting software a plus.
Other Information
Supervisory responsibilities: No
Travel requirement: No
Salary range: $48,195 - $56,700
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