Receptionist/Office Assistant - NYC
Friedman Vartolo LLP, New York, NY, United States
The Company
Friedman Vartolo LLP is a fast‑growing, New York‑based law firm specializing in real estate and default services, with over 300 employees providing top‑tier legal services to clients in seven states. While our legal expertise sets us apart, it is our mindset that drives us forward. We bring a fresh, fast‑paced energy that drives our momentum and shapes how we approach every challenge.
We choose to dig deeper, solving problems at the root instead of settling for surface fixes. There are no passengers; every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges arise, we row together and lean in as one team to get the job done, no matter what.
The Position
We are seeking a Receptionist/Office Assistant to join our rapidly growing team and work out of our Financial District location.
The Receptionist/Office Assistant will function as the primary administrative employee at the office. This role will sit at the front desk, assist with answering a high‑volume of incoming calls and greeting visitors. The employee will monitor office supplies and kitchen staples (e.g., milk, seltzer) and order where appropriate. While the bulk of mail is handled by our Garden City office, this employee will intake, scan, and review incoming mail and assist with a limited number of outgoing items. Additionally, the employee may be tasked with some social media and marketing projects. The ideal candidate will have excellent communication skills (verbal and written), remain calm and collected when handling escalated calls, be super organized, possess outstanding computer skills, and work well under pressure.
Responsibilities
Answer high‑volume phone calls, take detailed messages, and distribute to the appropriate party
Send e‑faxes and distribute incoming faxes
Greet and direct visitors entering the firm
Coordinate new‑hire badges and office supplies for the NYC team
Maintain kitchen support by making coffee and restocking food and drinks
Accept all incoming packages and mail; physically scan and sort incoming mail
Manage mail process (collateral log/audit) and forward to the Garden City office
Support digital mail sorting, building management, and vendor needs and issues
Provide support for all miscellaneous requests with a "can do" attitude
Provide administrative support as needed
Qualifications
1‑2 years of experience in a receptionist/office assistant role or similar
Computer savvy is a must
Strong verbal and written communication skills
Able to multi‑task
Superb organizational skills
Calm and professional demeanor
Compensation and Benefits
Salary will be commensurate with an entry/junior level position. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401(k), and gym/fitness membership reimbursement. Salary: $20 per hour.
ADA Compliance
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship. If you require a reasonable accommodation to complete a job application, pre‑employment testing, a job interview, or otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request accommodations.
Location
New York City Office – Downtown
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Friedman Vartolo LLP is a fast‑growing, New York‑based law firm specializing in real estate and default services, with over 300 employees providing top‑tier legal services to clients in seven states. While our legal expertise sets us apart, it is our mindset that drives us forward. We bring a fresh, fast‑paced energy that drives our momentum and shapes how we approach every challenge.
We choose to dig deeper, solving problems at the root instead of settling for surface fixes. There are no passengers; every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges arise, we row together and lean in as one team to get the job done, no matter what.
The Position
We are seeking a Receptionist/Office Assistant to join our rapidly growing team and work out of our Financial District location.
The Receptionist/Office Assistant will function as the primary administrative employee at the office. This role will sit at the front desk, assist with answering a high‑volume of incoming calls and greeting visitors. The employee will monitor office supplies and kitchen staples (e.g., milk, seltzer) and order where appropriate. While the bulk of mail is handled by our Garden City office, this employee will intake, scan, and review incoming mail and assist with a limited number of outgoing items. Additionally, the employee may be tasked with some social media and marketing projects. The ideal candidate will have excellent communication skills (verbal and written), remain calm and collected when handling escalated calls, be super organized, possess outstanding computer skills, and work well under pressure.
Responsibilities
Answer high‑volume phone calls, take detailed messages, and distribute to the appropriate party
Send e‑faxes and distribute incoming faxes
Greet and direct visitors entering the firm
Coordinate new‑hire badges and office supplies for the NYC team
Maintain kitchen support by making coffee and restocking food and drinks
Accept all incoming packages and mail; physically scan and sort incoming mail
Manage mail process (collateral log/audit) and forward to the Garden City office
Support digital mail sorting, building management, and vendor needs and issues
Provide support for all miscellaneous requests with a "can do" attitude
Provide administrative support as needed
Qualifications
1‑2 years of experience in a receptionist/office assistant role or similar
Computer savvy is a must
Strong verbal and written communication skills
Able to multi‑task
Superb organizational skills
Calm and professional demeanor
Compensation and Benefits
Salary will be commensurate with an entry/junior level position. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401(k), and gym/fitness membership reimbursement. Salary: $20 per hour.
ADA Compliance
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship. If you require a reasonable accommodation to complete a job application, pre‑employment testing, a job interview, or otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request accommodations.
Location
New York City Office – Downtown
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