ADMINISTRATIVE OFFICER I (EXECUTIVE ASSISTANT)
State of Maryland, Baltimore, MD, United States
Grade
13
Location of Position
MDH, Carroll County Health Department
Westminster, MD 21158
Responsibilities
Administrative responsibilities for the Carroll County Health Department Health Officer, Deputy Health Officer-Medical and Deputy Health Officer-Operations including scheduling meetings
Creating reports, meeting minutes, procedural manuals, workflow charts, organizational charts
Participating in program planning and analysis
Maintaining correspondence with administrative officials (program heads, staff specialists, etc.) and coordinating interagency communications (State Legislature, federal government, local agencies, partner organizations, etc.)
Providing coverage for administrative support services for the clinic (intake, insurance, scheduling), vital records, front office services (phone support and fee collections, receiving, mail services), operations and security
Minimum Qualifications
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of administrative staff or professional work.
Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year‑for‑year basis.
Desired or Preferred Qualifications
Experience working in a high level administrative or Executive Assistant role supporting senior leadership within a large organization.
Experience managing complex calendars, scheduling meetings across multiple time zones and coordinating travel logistics.
Experience preparing meeting agendas, taking minutes, distributing materials and ensuring follow up on action items.
Experience or working knowledge of productivity and communication tools including Google Workspace or Microsoft Office Suite.
Experience managing projects, tracking deadlines and creating presentations or reports as needed.
Licenses, Registrations and Certifications
Employees may be assigned duties requiring operation of a motor vehicle and require a valid motor vehicle operator’s license in Maryland.
Benefits
STATE OF MARYLAND BENEFITS
Employment Eligibility
Employment is open to all qualified applicants. Veterans, people with disabilities, and bilingual candidates are encouraged to apply. Maryland is an equal opportunity employer committed to diversity.
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13
Location of Position
MDH, Carroll County Health Department
Westminster, MD 21158
Responsibilities
Administrative responsibilities for the Carroll County Health Department Health Officer, Deputy Health Officer-Medical and Deputy Health Officer-Operations including scheduling meetings
Creating reports, meeting minutes, procedural manuals, workflow charts, organizational charts
Participating in program planning and analysis
Maintaining correspondence with administrative officials (program heads, staff specialists, etc.) and coordinating interagency communications (State Legislature, federal government, local agencies, partner organizations, etc.)
Providing coverage for administrative support services for the clinic (intake, insurance, scheduling), vital records, front office services (phone support and fee collections, receiving, mail services), operations and security
Minimum Qualifications
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of administrative staff or professional work.
Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year‑for‑year basis.
Desired or Preferred Qualifications
Experience working in a high level administrative or Executive Assistant role supporting senior leadership within a large organization.
Experience managing complex calendars, scheduling meetings across multiple time zones and coordinating travel logistics.
Experience preparing meeting agendas, taking minutes, distributing materials and ensuring follow up on action items.
Experience or working knowledge of productivity and communication tools including Google Workspace or Microsoft Office Suite.
Experience managing projects, tracking deadlines and creating presentations or reports as needed.
Licenses, Registrations and Certifications
Employees may be assigned duties requiring operation of a motor vehicle and require a valid motor vehicle operator’s license in Maryland.
Benefits
STATE OF MARYLAND BENEFITS
Employment Eligibility
Employment is open to all qualified applicants. Veterans, people with disabilities, and bilingual candidates are encouraged to apply. Maryland is an equal opportunity employer committed to diversity.
#J-18808-Ljbffr