Administrative Assistant

* Assist/support Disability Resource Center director with clerical tasks* Answer telephones, make copies, prepare mailings, create documents, take meeting minutes, and other clerical tasks needed for regular office operation* Schedule student appointments with assigned Disability Resource Center advisor* Maintain professional front office environment* Recruit and schedule work study students assigned to The Disability Resource Center* Train work study students and student help on front office procedures* Supervise work study students and student help and assign daily duties* Approve work study and student help payroll* Maintain and update online network drive files* Update student profile notes in DRC Connect as documentation is received* Pick up and distribute office mail* Assist other staff members as needed* Schedules logistics and secures resources for meetings, conferences, travel, and Disability Resource Center operations* Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate staff* Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums (Microsoft Office Suite)* Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision of the Disability Resource Center Director* Supports procurement processes in service to staff in the Disability Resource Center.* Maintain accurate records in DRC Connect Database* Maintain detailed DRC Connect case notes on all student interactions* Attend Disability Resource Center staff and unit meetings and develop network with other faculty and staff members to maintain the flow of information critical to quality and consistent service* Participate in Disability Resource Center administrative projects, including committee work and mentoring* Maintain a current inventory and record of past purchases of office supplies* Order supplies and materials in coordination with the Director of The Disability Resource Center* High School Diploma or equivalent* Excellent written, oral, and interpersonal communication skills.* Excellent attention to detail, organization, and problem solving skills.* Strong knowledge and understanding of computer applications including online database software, Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with Assistive/Adaptive Technology.* Demonstrated ability to work with people of diverse economic, social, racial, and ethnic backgrounds.* Post-secondary Degree in a relevant field.* Experience working with individuals with disabilities in an educational setting or related field.* Professional experience in higher education disability support services and knowledge of disability services database software (The Disability Resource Center uses the AIM database).* Demonstrated leadership and supervisory skills and the ability to work effectively in a fast-paced environment.* Experience planning and implementing programs for various audiences including students with disabilities and their parents, faculty/staff, K-12 educators, and community members.**Application deadlines**

**TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’.** Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

**Confidentiality of Applicant Materials**

UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

**CBC & Reference Check Policy**

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
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