OFFICE SECRETARY III Administrative & Communication Assistant
State of Maryland, Baltimore, MD, United States
Administrative and Communications Assistant
Grade: ASTD10
Location of Position: Annapolis, MD
Main Purpose of Job: The Administrative and Communications Assistant is an administrative level position with responsibilities that include reception, filing, preparing invoices for payment, administrative projects, communications—including updating the organization's website—and performing event planning functions of the Rural Maryland Council. The position reports to the Executive Director and provides administrative support to RMC employees, the RMC Executive Board and its committees.
Responsibilities
Provide administrative support to the RMC Executive Director, Executive Board, and committees, including managing communications, maintaining records, preparing invoices, and updating the organization's website.
Support partner organizations such as the Rural Maryland Broadband Coordination Board and Rural Maryland Foundation by coordinating meetings, issuing notices, maintaining websites, and preparing meeting minutes.
Develop and manage organizational communications and materials, including maintaining contact databases, distributing event and meeting information, and designing reports, agendas, and program materials.
Create and distribute the RMC quarterly newsletter, including drafting content, highlighting programs, and coordinating updates from committees and partners.
Coordinate and participate in outreach events, including managing event logistics, staffing exhibit tables, collecting contacts, and maintaining the outreach calendar and sponsorships.
Plan and execute meetings and conferences, including securing venues, coordinating catering, managing registrations, tracking attendees, and maintaining related financial records.
Draft routine correspondence and respond to public and stakeholder inquiries, including requests for information and Public Information Act (PIA) requests.
Minimum Qualifications
Graduation from an accredited high school or possession of a high school equivalency certificate.
Three years performing secretarial or clerical work involving typing duties.
Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a non‑commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
Preferred Qualifications
Experience providing administrative or executive support to senior leadership, boards, or committees.
Experience planning and coordinating meetings, conferences, or public‑facing events, including logistics and stakeholder coordination.
Experience developing and distributing communications materials, such as newsletters, reports, or outreach content.
Experience managing websites, contact databases, or digital communication platforms.
Experience working with multiple stakeholders or partner organizations, particularly within government, nonprofit, or community‑based settings.
Licenses, Registrations, and Certifications
Must possess a motor vehicle operator's license valid in the State of Maryland.
Special Requirements
Some supplies may need to be lifted that are 50 pounds or more. Displays and materials for exhibits may weigh more than 50 lbs.
Equal Opportunity Employer
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
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Grade: ASTD10
Location of Position: Annapolis, MD
Main Purpose of Job: The Administrative and Communications Assistant is an administrative level position with responsibilities that include reception, filing, preparing invoices for payment, administrative projects, communications—including updating the organization's website—and performing event planning functions of the Rural Maryland Council. The position reports to the Executive Director and provides administrative support to RMC employees, the RMC Executive Board and its committees.
Responsibilities
Provide administrative support to the RMC Executive Director, Executive Board, and committees, including managing communications, maintaining records, preparing invoices, and updating the organization's website.
Support partner organizations such as the Rural Maryland Broadband Coordination Board and Rural Maryland Foundation by coordinating meetings, issuing notices, maintaining websites, and preparing meeting minutes.
Develop and manage organizational communications and materials, including maintaining contact databases, distributing event and meeting information, and designing reports, agendas, and program materials.
Create and distribute the RMC quarterly newsletter, including drafting content, highlighting programs, and coordinating updates from committees and partners.
Coordinate and participate in outreach events, including managing event logistics, staffing exhibit tables, collecting contacts, and maintaining the outreach calendar and sponsorships.
Plan and execute meetings and conferences, including securing venues, coordinating catering, managing registrations, tracking attendees, and maintaining related financial records.
Draft routine correspondence and respond to public and stakeholder inquiries, including requests for information and Public Information Act (PIA) requests.
Minimum Qualifications
Graduation from an accredited high school or possession of a high school equivalency certificate.
Three years performing secretarial or clerical work involving typing duties.
Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a non‑commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
Preferred Qualifications
Experience providing administrative or executive support to senior leadership, boards, or committees.
Experience planning and coordinating meetings, conferences, or public‑facing events, including logistics and stakeholder coordination.
Experience developing and distributing communications materials, such as newsletters, reports, or outreach content.
Experience managing websites, contact databases, or digital communication platforms.
Experience working with multiple stakeholders or partner organizations, particularly within government, nonprofit, or community‑based settings.
Licenses, Registrations, and Certifications
Must possess a motor vehicle operator's license valid in the State of Maryland.
Special Requirements
Some supplies may need to be lifted that are 50 pounds or more. Displays and materials for exhibits may weigh more than 50 lbs.
Equal Opportunity Employer
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
#J-18808-Ljbffr