Travel Administrative Coordinator 30 hours Hybrid
Hiregy, Rochester, NY, United States
Job ID 23371 – Administrative Coordinator – Travel (PT)
Location: Rochester, NY 14625 – This position is hybrid
Must work onsite Tues-Thurs
Pay: $25.00 - $27.00 per hour
Type: Contract, until November 2026 with possible extension
Schedule: Mon-Fri, 9am-3pm (30 hours)
Job description
Manage travel and meeting coordination, including monitoring shared inboxes, responding to traveler inquiries, and ensuring adherence to company travel policies.
Support meeting planning operations by validating requests, updating CVENT events, coordinating attendee communications, and preparing executive-level itineraries.
Maintain accurate data and reporting by updating master spreadsheets, assisting with regular reports, and tracking invoices, budgets, and event progress.
Provide administrative and operational support, including routing contracts for signature, handling shipping and supplies, and assisting with Amex CTA reconciliation.
Collaborate cross-functionally with internal teams to ensure smooth execution of meetings and events, while delivering professional communication and high-quality service.
Preferred
Travel agency
Corporate travel
Requirements
Must have (5) years of experience in the travel industry
High school diploma or equivalent
Background check required
Drug screening required
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Location: Rochester, NY 14625 – This position is hybrid
Must work onsite Tues-Thurs
Pay: $25.00 - $27.00 per hour
Type: Contract, until November 2026 with possible extension
Schedule: Mon-Fri, 9am-3pm (30 hours)
Job description
Manage travel and meeting coordination, including monitoring shared inboxes, responding to traveler inquiries, and ensuring adherence to company travel policies.
Support meeting planning operations by validating requests, updating CVENT events, coordinating attendee communications, and preparing executive-level itineraries.
Maintain accurate data and reporting by updating master spreadsheets, assisting with regular reports, and tracking invoices, budgets, and event progress.
Provide administrative and operational support, including routing contracts for signature, handling shipping and supplies, and assisting with Amex CTA reconciliation.
Collaborate cross-functionally with internal teams to ensure smooth execution of meetings and events, while delivering professional communication and high-quality service.
Preferred
Travel agency
Corporate travel
Requirements
Must have (5) years of experience in the travel industry
High school diploma or equivalent
Background check required
Drug screening required
#J-18808-Ljbffr