Legal & Business Operations Assistant
Management Support, Dyer, CA, United States
Legal & Business Operations Assistant
Compensation: base salary of $75,000 to $85,000, depending on experience and skills.
We are seeking a legal secretary to support our General Counsel (GC) and Chief Operating Officer (COO) in a hybrid role that combines legal and administrative support and analytical project work. This is a full-time (40 hours/week) salaried position at our Santa Ana office.
This position requires someone who is detail-oriented, highly organized, and comfortable shifting between routine administrative responsibilities and higher-level analytical tasks.
Key Responsibilities:
Provide day-to-day administrative support to GC and COO, and periodic support for other members of the senior management team;
Assist with legal document preparation, organization, and tracking (contracts, filings, correspondence);
Assist with correspondence and communications between the GC/COO and various company departments and employees;
Maintain organized records and file documents in the appropriate physical and/or electronic locations;
Develop, update, and maintain
Assist in compiling and analyzing data related to operations, projects, and portfolio performance; and
Support special projects, including process improvements and internal reporting.
Assist with travel planning and office events
Qualifications:
8+ years of legal or executive administrative support experience;
Strong proficiency in Microsoft Outlook, Word and Excel (data organization, basic analysis, reporting);
High attention to detail and strong organizational skills;
Proactive approach to company operations and workflow;
Ability to manage multiple priorities and work with minimal supervision;
Strong written and verbal communication skills;
Discretion and professionalism in handling sensitive information
This is a newly created position that is designed to evolve in alignment with the needs of the GC and COO. It is best suited for someone interested in taking a proactive approach to helping define and refine the role in a manner that leads to increased responsibility, ownership, and autonomy over time.
Available benefits include a Medical PPO health plan, a dental plan, a 401(k) plan, life insurance options, paid vacation, holidays, and sick leave.
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Compensation: base salary of $75,000 to $85,000, depending on experience and skills.
We are seeking a legal secretary to support our General Counsel (GC) and Chief Operating Officer (COO) in a hybrid role that combines legal and administrative support and analytical project work. This is a full-time (40 hours/week) salaried position at our Santa Ana office.
This position requires someone who is detail-oriented, highly organized, and comfortable shifting between routine administrative responsibilities and higher-level analytical tasks.
Key Responsibilities:
Provide day-to-day administrative support to GC and COO, and periodic support for other members of the senior management team;
Assist with legal document preparation, organization, and tracking (contracts, filings, correspondence);
Assist with correspondence and communications between the GC/COO and various company departments and employees;
Maintain organized records and file documents in the appropriate physical and/or electronic locations;
Develop, update, and maintain
Assist in compiling and analyzing data related to operations, projects, and portfolio performance; and
Support special projects, including process improvements and internal reporting.
Assist with travel planning and office events
Qualifications:
8+ years of legal or executive administrative support experience;
Strong proficiency in Microsoft Outlook, Word and Excel (data organization, basic analysis, reporting);
High attention to detail and strong organizational skills;
Proactive approach to company operations and workflow;
Ability to manage multiple priorities and work with minimal supervision;
Strong written and verbal communication skills;
Discretion and professionalism in handling sensitive information
This is a newly created position that is designed to evolve in alignment with the needs of the GC and COO. It is best suited for someone interested in taking a proactive approach to helping define and refine the role in a manner that leads to increased responsibility, ownership, and autonomy over time.
Available benefits include a Medical PPO health plan, a dental plan, a 401(k) plan, life insurance options, paid vacation, holidays, and sick leave.
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