Guidance Clerk
FlorenceOne, Florence, SC, United States
Guidance Clerk
Under general supervision, performs routine clerical duties to help maintain effective and efficient office operations. To assist and manage clerical tasks for guidance counselors so that maximum time may be devoted to guidance and counseling.
Specific duties and responsibilities include performing general clerical functions, which may include, but are not limited to, entering data into the computer; establishing files; typing, copying and filing correspondence and other documents; processing and/or mailing various bills, forms and applications; collating materials; processing mail; faxing documents, laminating materials, etc. May perform receptionist duties by answering the telephone, screening callers, and greeting, announcing or routing visitors. Assists supervisor and other staff persons with special projects as assigned. Acts as receptionist for guidance office, answering telephones, greeting guests, etc. Prepares records for new students, secures I.D. number, sends students to appropriate counselors for schedule, requests records and/or transcripts from previous school. Assists with college testing information and collection of fees for these tests. Sends transcripts for students transferring or to college as requested. Updates permanent records on students who have dropped out or transferred and sends them to the District Office. Assists seniors with college applications, scholarship applications, transcripts, etc. Prepares reports for the counselors such as College-Freshman, progress reports, etc. Assists counselors in calculating GPRs and ranks. Sets up parent/counselor conferences. Closes out graduate files and sends them to the District Office according to policy. Receives, reviews, prepares and/or submits various records and reports, including various forms, logs, records, special and routine reports, requisitions, memos, correspondence, etc. May order or keep inventory of equipment and various supplies, inspect equipment and call when repair is necessary. May handle graduation verifications and document withdrawals. May travel to school and perform audits. May hold workshops when needed. Operates a variety of equipment, such as a computer, Internet, email, printer, scanner, typewriter, copier, fax machine, adding machine, laminator, etc. Interacts and communicates with various groups and individuals such as the immediate supervisor, other District administrators and staff, school administrators and staff, co-workers, students, parents, sales representatives, and the general public. Additional duties: Performs related duties as required.
Essential functions include physical requirements, data conception, interpersonal communications, language ability, intelligence, verbal aptitude, numerical aptitude, form/spatial aptitude, motor coordination, manual dexterity, interpersonal temperament, and physical communications.
Training and experience requirements include a high school diploma supplemented by one to two years of general clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be able to type rapidly and accurately.
Performance criteria evaluations include job knowledge, quality of work, quantity of work, dependability, attendance, initiative and enthusiasm, judgment, cooperation, relationships with others, coordination of work, and safety and housekeeping.
Terms of employment include salary and work year to be established by the district. Florence 1 Schools does not discriminate in the selection, employment, or promotion of employees on the basis of race, color, sex, national origin, age, religion, disability, or any other characteristic protected by applicable federal or S.C. law.
Under general supervision, performs routine clerical duties to help maintain effective and efficient office operations. To assist and manage clerical tasks for guidance counselors so that maximum time may be devoted to guidance and counseling.
Specific duties and responsibilities include performing general clerical functions, which may include, but are not limited to, entering data into the computer; establishing files; typing, copying and filing correspondence and other documents; processing and/or mailing various bills, forms and applications; collating materials; processing mail; faxing documents, laminating materials, etc. May perform receptionist duties by answering the telephone, screening callers, and greeting, announcing or routing visitors. Assists supervisor and other staff persons with special projects as assigned. Acts as receptionist for guidance office, answering telephones, greeting guests, etc. Prepares records for new students, secures I.D. number, sends students to appropriate counselors for schedule, requests records and/or transcripts from previous school. Assists with college testing information and collection of fees for these tests. Sends transcripts for students transferring or to college as requested. Updates permanent records on students who have dropped out or transferred and sends them to the District Office. Assists seniors with college applications, scholarship applications, transcripts, etc. Prepares reports for the counselors such as College-Freshman, progress reports, etc. Assists counselors in calculating GPRs and ranks. Sets up parent/counselor conferences. Closes out graduate files and sends them to the District Office according to policy. Receives, reviews, prepares and/or submits various records and reports, including various forms, logs, records, special and routine reports, requisitions, memos, correspondence, etc. May order or keep inventory of equipment and various supplies, inspect equipment and call when repair is necessary. May handle graduation verifications and document withdrawals. May travel to school and perform audits. May hold workshops when needed. Operates a variety of equipment, such as a computer, Internet, email, printer, scanner, typewriter, copier, fax machine, adding machine, laminator, etc. Interacts and communicates with various groups and individuals such as the immediate supervisor, other District administrators and staff, school administrators and staff, co-workers, students, parents, sales representatives, and the general public. Additional duties: Performs related duties as required.
Essential functions include physical requirements, data conception, interpersonal communications, language ability, intelligence, verbal aptitude, numerical aptitude, form/spatial aptitude, motor coordination, manual dexterity, interpersonal temperament, and physical communications.
Training and experience requirements include a high school diploma supplemented by one to two years of general clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be able to type rapidly and accurately.
Performance criteria evaluations include job knowledge, quality of work, quantity of work, dependability, attendance, initiative and enthusiasm, judgment, cooperation, relationships with others, coordination of work, and safety and housekeeping.
Terms of employment include salary and work year to be established by the district. Florence 1 Schools does not discriminate in the selection, employment, or promotion of employees on the basis of race, color, sex, national origin, age, religion, disability, or any other characteristic protected by applicable federal or S.C. law.