Personal Assistant
Undiscolsed Family Office, Houston, TX, United States
The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. You must live in the Greater Houston area and have at least 5 years of experience as a Personal Assistant to be considered. The office location is near 290 & Hollister
Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.
ESSENTIAL RESPONSIBILITIES
Handle tasks such as organizing meals, grocery shopping, mail pickup, packing and unpacking during travel, organizing laundry when traveling, and other administrative work
Coordinate and make travel arrangements to include, but not limited to, booking hotels, drivers and car services, plan itineraries, make reservations at restaurants, and pre-stock items needed. Coordinate plane catering as needed.
Event Planning – plan events and catering, invitations, and decorations and handle all RSVPs
Maintain schedules and calendars for the household both written and digital
Maintain inventories of goods, update with insurance company, and keep binders with pictures and item receipts
Run various errands during the week and occasionally on weekends
Manage household, including scheduling and overseeing regular services, deliveries, and installations
Liaise with the Family Office and the other company personnel as needed
Manage vehicle maintenance regarding insurance, inspections, oil changes, gas and registrations
Manage all routine house maintenance items – keep schedule of items requiring routine maintenance
Maintain tickets/suites for all sports and events
Maintain pet care – vet appointments, feed, schedule weekly bathing, take to all vet appointments and housesit when needed
Mail – open daily and sort and respond as needed; make returns as needed
Purchasing as needed for the house.
Screen and return phone calls and follow up on purchases and return
Other duties may be assigned
QUALIFICATIONS
Three (3) to ten (10) years related experience
Demonstrate utmost confidentiality and discretion
Strong interpersonal skills
Excellent verbal and written communication skills
Must be very flexible, hands on, and a multitasker
Must have excellent attention to detail and excellent organizational skills
Proactive, always looking ahead at what needs to be done
Excellent follow-up skills
Must have a solid ability to problem solve, think creatively as new projects and challenges arise
Must have a strong sense of ownership and accountability
Resourceful and know when/where to seek help or advice
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(For optimum performance, the jobholder in this position would be expected to demonstrate appropriate knowledge, skills, and abilities in the listed areas.)
CERTIFICATES, LICENSES, AND REGISTRATIONS *
Valid driver’s license and passport.
PHYSICAL REQUIREMENTS
The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day; and frequently access, input, and retrieve information from the computer and other office productivity devices. The associate is regularly required to move about the office and around the corporate campus. The associate is occasionally required to travel to other sites, including out-of-state, where applicable, for business. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. While the job is generally performed in an office environment, the associate is occasionally exposed to wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, and outside weather conditions. The noise level in the office environment is typically quiet, but the associate may be occasionally exposed to loud noise levels. xywuqvp
TRAVEL REQUIRED
Minimal travel is required for this position (up to 20% of the time).
*Legally authorized to work in the United States, without Sponsorship
Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.
ESSENTIAL RESPONSIBILITIES
Handle tasks such as organizing meals, grocery shopping, mail pickup, packing and unpacking during travel, organizing laundry when traveling, and other administrative work
Coordinate and make travel arrangements to include, but not limited to, booking hotels, drivers and car services, plan itineraries, make reservations at restaurants, and pre-stock items needed. Coordinate plane catering as needed.
Event Planning – plan events and catering, invitations, and decorations and handle all RSVPs
Maintain schedules and calendars for the household both written and digital
Maintain inventories of goods, update with insurance company, and keep binders with pictures and item receipts
Run various errands during the week and occasionally on weekends
Manage household, including scheduling and overseeing regular services, deliveries, and installations
Liaise with the Family Office and the other company personnel as needed
Manage vehicle maintenance regarding insurance, inspections, oil changes, gas and registrations
Manage all routine house maintenance items – keep schedule of items requiring routine maintenance
Maintain tickets/suites for all sports and events
Maintain pet care – vet appointments, feed, schedule weekly bathing, take to all vet appointments and housesit when needed
Mail – open daily and sort and respond as needed; make returns as needed
Purchasing as needed for the house.
Screen and return phone calls and follow up on purchases and return
Other duties may be assigned
QUALIFICATIONS
Three (3) to ten (10) years related experience
Demonstrate utmost confidentiality and discretion
Strong interpersonal skills
Excellent verbal and written communication skills
Must be very flexible, hands on, and a multitasker
Must have excellent attention to detail and excellent organizational skills
Proactive, always looking ahead at what needs to be done
Excellent follow-up skills
Must have a solid ability to problem solve, think creatively as new projects and challenges arise
Must have a strong sense of ownership and accountability
Resourceful and know when/where to seek help or advice
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(For optimum performance, the jobholder in this position would be expected to demonstrate appropriate knowledge, skills, and abilities in the listed areas.)
CERTIFICATES, LICENSES, AND REGISTRATIONS *
Valid driver’s license and passport.
PHYSICAL REQUIREMENTS
The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day; and frequently access, input, and retrieve information from the computer and other office productivity devices. The associate is regularly required to move about the office and around the corporate campus. The associate is occasionally required to travel to other sites, including out-of-state, where applicable, for business. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. While the job is generally performed in an office environment, the associate is occasionally exposed to wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, and outside weather conditions. The noise level in the office environment is typically quiet, but the associate may be occasionally exposed to loud noise levels. xywuqvp
TRAVEL REQUIRED
Minimal travel is required for this position (up to 20% of the time).
*Legally authorized to work in the United States, without Sponsorship