Account Clerk IV - Controller
Chester County of Pennsylvania, West Chester, PA, United States
Account Clerk IV
The Account Clerk IV is responsible for providing the department with senior-level fiscal support to ensure that county programs and associated transactions are handled effectively and efficiently. This position requires exceptional knowledge of the county's financial systems.
Essential Duties
Essential duties, tasks and accountabilities will vary by department and may include the following:
Process and verify bi-weekly payroll.
Ensure all disbursement transactions are in accordance with Generally Accepted Accounting Practices (GAAP).
Maintain compliance with the county code and approved county policies and procedures.
Help prepare financial statements.
Prepare vouchers, invoices and purchase orders.
Oversee and process transactions for the constable payment program
Maintain and monitor the budget.
Prepare, create and distribute necessary reports.
Maintain records and files.
Maintain and update database and spreadsheet files.
Prepare and enter data into computer files.
Balance accounts and disburse funds on a daily basis.
Make daily bank deposits.
Serve as liaison with other departments.
Order and maintain supplies.
Assist with front desk or counter as needed.
Provide excellent customer service.
Perform other duties, tasks and special projects, as required.
Voucher / Reimbursement Request Verification For:
All Purchase Order PO's
All Non-Purchase Orders without Contracts
All Utilities and Waste invoices
All County Issued Truist Credit Cards
Expense reimbursement requests submitted to Controller's office
Reviewing vouchers so that they agree with the supporting documentation. Such As:
Remit address
Invoice number
Date
Amount
Contract number and effective dates
Departmental Approval
Document Scanning and Linking:
Vendor setup documentation from Procurement
ACH documentation
TIN matching and scanning
Contract Scanning and Linking
Subject Matter Expert on Perceptive Content and Laserfiche
1099 Processing:
Quarterly proactive preparations for the final process in January
Running a paid voucher list for verification of reportable vendor
Run queries to check vendor set ups as well as vendor mismatch reports
Coordinate with DCIS on accuracy of 1099/ Vendor processing reports
Coordinate with Payroll to make sure State and Federal 1099 processes are reported timely
Qualifications/Preferred Skills, Knowledge & Experience
High School Diploma or General Education Degree (GED).
Two years of job-related experience including general office experience.
Knowledge and experience with Generally Accepted Accounting Practices.
Strong math aptitude.
Accurate and detail oriented with strong verbal and written communication skills.
Strong organization and time management skills.
Ability to use office machines (fax, copier, calculator, etc.).
Shows initiative and an ability to work without supervision.
Excellent interpersonal and customer service skills.
Ability to maintain a positive public image for the department and county.
Flexible, with an ability to carry multiple tasks to completion
Able to use common sense judgement to carry out written or verbal instructions.
Exhibits a strong work ethic and a willingness to learn new tasks.
Professionalism, integrity, and honesty with an ability to handle confidential matters.
Preferred Skills, Knowledge & Experience:
Associate's or higher degree in accounting, finance, or related field
Three or more years of job-related experience, strongest preference for government type roles.
Advanced-level accounting and bookkeeping skills.
Familiar with reception desk functions.
General knowledge of County of Chester policies and procedures.
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy. Computer Skills: To perform this job successfully, an individual should have:
Intermediate Office Suite Skills, (Word, Excel, Access, PowerPoint, and Explorer).
Basic Outlook Skills (email and calendar).
PeopleSoft skills (Financial and HR) or the ability to learn PeopleSoft.
Physical Demands: While performing the duties of this position, the employee is frequently required to sit, work with office machinery, and talk or hear. Occasionally, the employee will need to stand; walk; reach above shoulders; kneel, stoop, crouch or squat; twist or rotate at the waist; and work or climb on ladders. On rare occasions, the employee will need to work with arms above shoulder height; bend at the waist; climb stairs; push, lift or carry items; and work with an uncommon level of noise. The specific vision requirements for this position are as follows:
Close vision (clear vision at 20 inches or less)
Color vision (ability to identify and distinguish colors) multiple computer screens
Ability to adjust focus
Work Environment: The noise level in the work environment is usually moderate. Work will be performed inside 100% of the time in an office environment.
Other:
Ability to work extended hours, as needed.
Required to work with money and checks (receiving and disbursing).
The Account Clerk IV is responsible for providing the department with senior-level fiscal support to ensure that county programs and associated transactions are handled effectively and efficiently. This position requires exceptional knowledge of the county's financial systems.
Essential Duties
Essential duties, tasks and accountabilities will vary by department and may include the following:
Process and verify bi-weekly payroll.
Ensure all disbursement transactions are in accordance with Generally Accepted Accounting Practices (GAAP).
Maintain compliance with the county code and approved county policies and procedures.
Help prepare financial statements.
Prepare vouchers, invoices and purchase orders.
Oversee and process transactions for the constable payment program
Maintain and monitor the budget.
Prepare, create and distribute necessary reports.
Maintain records and files.
Maintain and update database and spreadsheet files.
Prepare and enter data into computer files.
Balance accounts and disburse funds on a daily basis.
Make daily bank deposits.
Serve as liaison with other departments.
Order and maintain supplies.
Assist with front desk or counter as needed.
Provide excellent customer service.
Perform other duties, tasks and special projects, as required.
Voucher / Reimbursement Request Verification For:
All Purchase Order PO's
All Non-Purchase Orders without Contracts
All Utilities and Waste invoices
All County Issued Truist Credit Cards
Expense reimbursement requests submitted to Controller's office
Reviewing vouchers so that they agree with the supporting documentation. Such As:
Remit address
Invoice number
Date
Amount
Contract number and effective dates
Departmental Approval
Document Scanning and Linking:
Vendor setup documentation from Procurement
ACH documentation
TIN matching and scanning
Contract Scanning and Linking
Subject Matter Expert on Perceptive Content and Laserfiche
1099 Processing:
Quarterly proactive preparations for the final process in January
Running a paid voucher list for verification of reportable vendor
Run queries to check vendor set ups as well as vendor mismatch reports
Coordinate with DCIS on accuracy of 1099/ Vendor processing reports
Coordinate with Payroll to make sure State and Federal 1099 processes are reported timely
Qualifications/Preferred Skills, Knowledge & Experience
High School Diploma or General Education Degree (GED).
Two years of job-related experience including general office experience.
Knowledge and experience with Generally Accepted Accounting Practices.
Strong math aptitude.
Accurate and detail oriented with strong verbal and written communication skills.
Strong organization and time management skills.
Ability to use office machines (fax, copier, calculator, etc.).
Shows initiative and an ability to work without supervision.
Excellent interpersonal and customer service skills.
Ability to maintain a positive public image for the department and county.
Flexible, with an ability to carry multiple tasks to completion
Able to use common sense judgement to carry out written or verbal instructions.
Exhibits a strong work ethic and a willingness to learn new tasks.
Professionalism, integrity, and honesty with an ability to handle confidential matters.
Preferred Skills, Knowledge & Experience:
Associate's or higher degree in accounting, finance, or related field
Three or more years of job-related experience, strongest preference for government type roles.
Advanced-level accounting and bookkeeping skills.
Familiar with reception desk functions.
General knowledge of County of Chester policies and procedures.
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy. Computer Skills: To perform this job successfully, an individual should have:
Intermediate Office Suite Skills, (Word, Excel, Access, PowerPoint, and Explorer).
Basic Outlook Skills (email and calendar).
PeopleSoft skills (Financial and HR) or the ability to learn PeopleSoft.
Physical Demands: While performing the duties of this position, the employee is frequently required to sit, work with office machinery, and talk or hear. Occasionally, the employee will need to stand; walk; reach above shoulders; kneel, stoop, crouch or squat; twist or rotate at the waist; and work or climb on ladders. On rare occasions, the employee will need to work with arms above shoulder height; bend at the waist; climb stairs; push, lift or carry items; and work with an uncommon level of noise. The specific vision requirements for this position are as follows:
Close vision (clear vision at 20 inches or less)
Color vision (ability to identify and distinguish colors) multiple computer screens
Ability to adjust focus
Work Environment: The noise level in the work environment is usually moderate. Work will be performed inside 100% of the time in an office environment.
Other:
Ability to work extended hours, as needed.
Required to work with money and checks (receiving and disbursing).