Operations Executive Assistant (TS/SCI Clearance Required)
NextGen Federal Systems, Charlottesville, VA, United States
Operations Executive Assistant
NextGen Federal Systems is seeking a highly experienced Operations Executive Assistant to provide senior-level administrative and operational support to our Intelligence Community (IC) customer. The selected candidate will directly support directorate-level operations leadership, ensuring seamless execution of administrative, reporting, security, and travel coordination functions in a fast-paced mission environment.
Responsibilities
Provide senior-level administrative and operational support to directorate-level leadership
Serve as a primary administrative liaison for operations leadership and internal stakeholders
Assist the customer in meeting office security requirements
Review, coordinate, and track internal and external staff clearance and nomination packages
Prepare staff summary sheets, Memorandums of Agreement (MOA), operational correspondence, and official documentation
Develop and update office-level Standard Operating Procedures (SOPs)
Manage Defense Travel System (DTS) travel arrangements and ensure compliance with Joint Travel Regulations (JTR)
Maintain and oversee tasking systems, including the Administrative Requirements Tasking System
Coordinate in-processing and out-processing for government staff and contractor personnel
Manage leadership calendars, schedule meetings, and coordinate conference logistics
Coordinate office supply orders and serve as vehicle coordinator, maintaining logs and required vehicle reporting
Maintain internal files, classified records, and operational documentation
Catalog, file, and track Intelligence Information Reports (IIRs) and operational reporting products
Collect and submit Significant Action Reports (SAR) and Weekly Action Reports
Disseminate critical operational information to Communities of Interest (COI)
Collect and prepare operating reports and track budget expenditures
Develop presentations, read-ahead books, charts, graphs, and narrative information for operational reporting
Screen incoming correspondence and determine appropriate action
Review outgoing correspondence and reports to ensure proper format, grammar, and coordination
Support data transfer and removable media procedures in accordance with security protocols
Utilize the Aircraft and Personnel Automated Clearance System (APACS)
Ensure compliance with the Foreign Clearance Guide (FCG) and coordinate country and theater clearance requests
Advise travelers on Combatant Command travel requirements, including official passports and visas
Maintain awareness of evolving theater travel requirements and regulations
Qualifications
Minimum of 7 years of administrative experience
Minimum of 3 years supporting directorate-level operations
Expert-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Working knowledge and understanding of DoD processes and terminology
Demonstrated experience supporting senior operational leadership in a secure government environment
Strong written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities in a high-tempo operational setting
Active TS/SCI clearance required
Desired Experience
Experience supporting Intelligence Community organizations
Familiarity with DARTS, DTS, APACS, clearance processing, and foreign travel coordination
Experience supporting operational reporting and budget tracking functions
NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client's organizational performance. We have established and foster a corporate culture where we:
Treat employees with fairness and respect regardless of their position, sexual identity, race, or tenure.
Communicate the importance of our mission and our employees' contributions to it, ensuring they understand how their job role contributes to the greater good.
Openly promote and communicate our ideas for change and adaptability.
Strive to achieve results as an organization. Hold employees accountable to their commitments and provide incentives that encourage positive and productive behaviors.
Value the talents and contributions of our employees as the key factor for our success.
Create an environment where people can engage at all levels.
Encourage people to take risks and allow them to make mistakes.
RefID: D01y
NextGen Federal Systems is seeking a highly experienced Operations Executive Assistant to provide senior-level administrative and operational support to our Intelligence Community (IC) customer. The selected candidate will directly support directorate-level operations leadership, ensuring seamless execution of administrative, reporting, security, and travel coordination functions in a fast-paced mission environment.
Responsibilities
Provide senior-level administrative and operational support to directorate-level leadership
Serve as a primary administrative liaison for operations leadership and internal stakeholders
Assist the customer in meeting office security requirements
Review, coordinate, and track internal and external staff clearance and nomination packages
Prepare staff summary sheets, Memorandums of Agreement (MOA), operational correspondence, and official documentation
Develop and update office-level Standard Operating Procedures (SOPs)
Manage Defense Travel System (DTS) travel arrangements and ensure compliance with Joint Travel Regulations (JTR)
Maintain and oversee tasking systems, including the Administrative Requirements Tasking System
Coordinate in-processing and out-processing for government staff and contractor personnel
Manage leadership calendars, schedule meetings, and coordinate conference logistics
Coordinate office supply orders and serve as vehicle coordinator, maintaining logs and required vehicle reporting
Maintain internal files, classified records, and operational documentation
Catalog, file, and track Intelligence Information Reports (IIRs) and operational reporting products
Collect and submit Significant Action Reports (SAR) and Weekly Action Reports
Disseminate critical operational information to Communities of Interest (COI)
Collect and prepare operating reports and track budget expenditures
Develop presentations, read-ahead books, charts, graphs, and narrative information for operational reporting
Screen incoming correspondence and determine appropriate action
Review outgoing correspondence and reports to ensure proper format, grammar, and coordination
Support data transfer and removable media procedures in accordance with security protocols
Utilize the Aircraft and Personnel Automated Clearance System (APACS)
Ensure compliance with the Foreign Clearance Guide (FCG) and coordinate country and theater clearance requests
Advise travelers on Combatant Command travel requirements, including official passports and visas
Maintain awareness of evolving theater travel requirements and regulations
Qualifications
Minimum of 7 years of administrative experience
Minimum of 3 years supporting directorate-level operations
Expert-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Working knowledge and understanding of DoD processes and terminology
Demonstrated experience supporting senior operational leadership in a secure government environment
Strong written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities in a high-tempo operational setting
Active TS/SCI clearance required
Desired Experience
Experience supporting Intelligence Community organizations
Familiarity with DARTS, DTS, APACS, clearance processing, and foreign travel coordination
Experience supporting operational reporting and budget tracking functions
NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client's organizational performance. We have established and foster a corporate culture where we:
Treat employees with fairness and respect regardless of their position, sexual identity, race, or tenure.
Communicate the importance of our mission and our employees' contributions to it, ensuring they understand how their job role contributes to the greater good.
Openly promote and communicate our ideas for change and adaptability.
Strive to achieve results as an organization. Hold employees accountable to their commitments and provide incentives that encourage positive and productive behaviors.
Value the talents and contributions of our employees as the key factor for our success.
Create an environment where people can engage at all levels.
Encourage people to take risks and allow them to make mistakes.
RefID: D01y