Administrative Assistant 3
Des Moines Area Community College, Ankeny, IA, United States
Administrative Assistant 3
DMACC is an Affirmative Action/Equal Employment Opportunity employer. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at 515-964-6301 or by email jobs@dmacc.edu. This vacancy requires: 1) A complete DMACC Employment Application in English (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting "See Resume" will not be accepted. The application form will be used to screen applicants for required qualifications and for salary placement of finalist(s). Please include all relevant work experience. 2) Attachment of transcripts to your electronic application (if required). Transcripts must include the applicant's name and degrees conferred. Scanned copies are acceptable. Must be legally eligible to work in the United States without employer sponsorship.
Position Details
Job Title - Administrative Assistant 3
Campus - Ankeny Campus, IA
Job Number - 26-C31
Employment Date - June 2026
Job Category - Support Staff Positions
Application & Position Contact Information - Human Resources at (515) 964-6479 or jobs@dmacc.edu for information concerning the application process. Jeanie McCarville Kerber at (515) 964-6394 or jamccarville1@dmacc.edu for information concerning the position or your status once the position has closed.
Salary Information - $23.38 $25.44 per hour based on experience. Pay Grade: CG
Job Summary - Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting an administrator and/or other department staff in carrying out responsibilities.
Essential Functions - Serve as liaison between the administrator, departmental staff, and college departments. May serve as an office manager providing work direction to work study, student and/or non-regular employees. Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies. Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants. Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers. Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files. Perform other duties as assigned.
Required Qualifications - High school graduate or equivalent. Three years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester credits are equivalent to six months of experience). Strong communication skills. Ability to plan, organize and manage time. Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from varied backgrounds. Knowledge of current software applications.
Desired Qualifications - Experience in an educational institution and or health care. Post-secondary education in a related area.
Physical Requirements - Constant: Sit. Occasional: Lift Floor to Waist
Physical Demand Category - Light
Post offer, Pre-Employment Physical Test - N/A
Work Schedule - Monday-Friday, day hours.
Posting Date - 04/23/2026
Deadline for Submitting Applications - 05/03/2026
Open Until Filled - No
Nondiscrimination Statement:
Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment) and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law. Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure. Complaint forms may be obtained from the Executive Campus Dean's office, the Executive Academic Deans' office, the Judicial Officer, or the EEO/AA Officer, Human Resources. ADA questions and concerns may be directed to the Section 504/ADA Coordinator at 2006 S. Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone 515-964-6857, dso@dmacc.edu. Questions or complaints about this policy may be directed to the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695, FAX: (303) 844-4303, TDD 800-877-8339, Email: OCR.Denver@ed.gov.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Please describe your experience with electronic payroll systems, including your role in managing/verifying timesheets, and training employees on electronic timekeeping practices. (Open Ended Question)
* Please describe a time when you had to manage multiple projects at one time. Describe how you approached your tasks and the tools and techniques you used. (Open Ended Question)
* How did you learn about this job opening?
DMACC Employee Referral
Friend/Relative
Indeed.com
TeachIowa.gov
HigherEdJobs
CareerBuilder
The Chronicle of Higher Education
Inside Higher Ed
LinkedIn
Iowa Workforce Development
DMACC Website
DMACC Applicant Job Alert Email
Other
* Have you completed the DMACC Employment Application (all personal information, educational history, employment history, and supplemental questions)?
Yes
No (If no, please return to the application and complete all additional information.)
Documents Needed to Apply
Resume
Cover Letter
Transcripts
Transcript 2
Transcript 3
DMACC is an Affirmative Action/Equal Employment Opportunity employer. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at 515-964-6301 or by email jobs@dmacc.edu. This vacancy requires: 1) A complete DMACC Employment Application in English (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting "See Resume" will not be accepted. The application form will be used to screen applicants for required qualifications and for salary placement of finalist(s). Please include all relevant work experience. 2) Attachment of transcripts to your electronic application (if required). Transcripts must include the applicant's name and degrees conferred. Scanned copies are acceptable. Must be legally eligible to work in the United States without employer sponsorship.
Position Details
Job Title - Administrative Assistant 3
Campus - Ankeny Campus, IA
Job Number - 26-C31
Employment Date - June 2026
Job Category - Support Staff Positions
Application & Position Contact Information - Human Resources at (515) 964-6479 or jobs@dmacc.edu for information concerning the application process. Jeanie McCarville Kerber at (515) 964-6394 or jamccarville1@dmacc.edu for information concerning the position or your status once the position has closed.
Salary Information - $23.38 $25.44 per hour based on experience. Pay Grade: CG
Job Summary - Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting an administrator and/or other department staff in carrying out responsibilities.
Essential Functions - Serve as liaison between the administrator, departmental staff, and college departments. May serve as an office manager providing work direction to work study, student and/or non-regular employees. Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies. Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants. Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers. Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files. Perform other duties as assigned.
Required Qualifications - High school graduate or equivalent. Three years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester credits are equivalent to six months of experience). Strong communication skills. Ability to plan, organize and manage time. Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from varied backgrounds. Knowledge of current software applications.
Desired Qualifications - Experience in an educational institution and or health care. Post-secondary education in a related area.
Physical Requirements - Constant: Sit. Occasional: Lift Floor to Waist
Physical Demand Category - Light
Post offer, Pre-Employment Physical Test - N/A
Work Schedule - Monday-Friday, day hours.
Posting Date - 04/23/2026
Deadline for Submitting Applications - 05/03/2026
Open Until Filled - No
Nondiscrimination Statement:
Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment) and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law. Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure. Complaint forms may be obtained from the Executive Campus Dean's office, the Executive Academic Deans' office, the Judicial Officer, or the EEO/AA Officer, Human Resources. ADA questions and concerns may be directed to the Section 504/ADA Coordinator at 2006 S. Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone 515-964-6857, dso@dmacc.edu. Questions or complaints about this policy may be directed to the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695, FAX: (303) 844-4303, TDD 800-877-8339, Email: OCR.Denver@ed.gov.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Please describe your experience with electronic payroll systems, including your role in managing/verifying timesheets, and training employees on electronic timekeeping practices. (Open Ended Question)
* Please describe a time when you had to manage multiple projects at one time. Describe how you approached your tasks and the tools and techniques you used. (Open Ended Question)
* How did you learn about this job opening?
DMACC Employee Referral
Friend/Relative
Indeed.com
TeachIowa.gov
HigherEdJobs
CareerBuilder
The Chronicle of Higher Education
Inside Higher Ed
Iowa Workforce Development
DMACC Website
DMACC Applicant Job Alert Email
Other
* Have you completed the DMACC Employment Application (all personal information, educational history, employment history, and supplemental questions)?
Yes
No (If no, please return to the application and complete all additional information.)
Documents Needed to Apply
Resume
Cover Letter
Transcripts
Transcript 2
Transcript 3