Administrative Assistant Jobs
ClearanceJobs, Arlington, VA, United States
Administrative Assistant
Atkinson Aeronautics & Technology (Ataero) is seeking an Administrative Assistant to provide day-to-day administrative support within a Department of Defense (DoD) Joint Program Office environment supporting an aviation program. This role requires a reliable and detail-oriented professional capable of supporting office operations, coordinating activities, and assisting leadership and staff in a fast-paced environment.
Key Responsibilities:
Manage calendars, schedule meetings, and coordinate appointments using Microsoft Outlook
Support meeting coordination including conference room scheduling and VTC setup
Prepare and format documents, reports, and basic briefing materials
Assist with tracking taskers, suspense dates, and action items
Maintain organized electronic and hard copy filing systems
Draft and edit routine correspondence and administrative documents
Support onboarding activities and administrative processing for personnel
Coordinate office logistics including supplies, visitor access, and general support
Additional Duties:
Interface with internal team members and government personnel as needed
Support task management systems (e.g., ETMS2 or similar) at a basic level
Assist with Defense Travel System (DTS) actions including travel coordination and vouchers
Provide general administrative support for meetings, events, and office operations
Assist with maintaining workflow processes and improving administrative efficiency
Minimum Qualifications:
High school diploma required; associate or bachelor's degree preferred
13+ years of administrative or office support experience (DoD environment preferred)
Basic understanding of administrative processes in a professional office setting
Ability to obtain and maintain a Secret security clearance (or active clearance preferred)
Required Skills & Competencies:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational and time-management skills
Effective written and verbal communication skills
Ability to multitask and prioritize in a fast-paced environment
Attention to detail and ability to handle sensitive information
Preferred Qualifications:
Experience supporting DoD or federal programs
Familiarity with ETMS2 or similar task management systems
Experience with DTS and travel coordination
Experience supporting teams in a structured or headquarters environment
Benefits:
Health, Dental, and Vision Insurance
Life and Disability Coverage
401(k) Retirement Plan
401(k) Company Matching
Employee Assistance Program
Paid Time Off + all Federal Holidays
Tuition Assistance/certifications for job related education
Competitive Salary Based on Experience
Travel: Occasional travel may be required, but less than 10%
Atkinson Aeronautics & Technology (Ataero) is seeking an Administrative Assistant to provide day-to-day administrative support within a Department of Defense (DoD) Joint Program Office environment supporting an aviation program. This role requires a reliable and detail-oriented professional capable of supporting office operations, coordinating activities, and assisting leadership and staff in a fast-paced environment.
Key Responsibilities:
Manage calendars, schedule meetings, and coordinate appointments using Microsoft Outlook
Support meeting coordination including conference room scheduling and VTC setup
Prepare and format documents, reports, and basic briefing materials
Assist with tracking taskers, suspense dates, and action items
Maintain organized electronic and hard copy filing systems
Draft and edit routine correspondence and administrative documents
Support onboarding activities and administrative processing for personnel
Coordinate office logistics including supplies, visitor access, and general support
Additional Duties:
Interface with internal team members and government personnel as needed
Support task management systems (e.g., ETMS2 or similar) at a basic level
Assist with Defense Travel System (DTS) actions including travel coordination and vouchers
Provide general administrative support for meetings, events, and office operations
Assist with maintaining workflow processes and improving administrative efficiency
Minimum Qualifications:
High school diploma required; associate or bachelor's degree preferred
13+ years of administrative or office support experience (DoD environment preferred)
Basic understanding of administrative processes in a professional office setting
Ability to obtain and maintain a Secret security clearance (or active clearance preferred)
Required Skills & Competencies:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational and time-management skills
Effective written and verbal communication skills
Ability to multitask and prioritize in a fast-paced environment
Attention to detail and ability to handle sensitive information
Preferred Qualifications:
Experience supporting DoD or federal programs
Familiarity with ETMS2 or similar task management systems
Experience with DTS and travel coordination
Experience supporting teams in a structured or headquarters environment
Benefits:
Health, Dental, and Vision Insurance
Life and Disability Coverage
401(k) Retirement Plan
401(k) Company Matching
Employee Assistance Program
Paid Time Off + all Federal Holidays
Tuition Assistance/certifications for job related education
Competitive Salary Based on Experience
Travel: Occasional travel may be required, but less than 10%