Senior Account Clerk II - Payroll
North Kingstown School Department, North Kingstown, RI, United States
Senior Account Clerk II
Summary of Responsibilities: Responsible for computing the payroll for the district including all statutory and elective deductions. Maintains records of all staff leaves and attendance including computation of leave balances.
Essential Functions:
Process bi-weekly payroll
Post all new employees / terminations action entries
Post all employee / employer deduction codes, wage garnishments action entries
Process all payroll changes action entries
Post all job assignment and position control changes
Create Omni data file and upload via website
Create Direct Deposit ACH data file and transfer funds via bank website
Create Positive Pay data file and upload to Bank website
Upload Federal/FICA/Medicare Taxes via website and perform ACH transfer
Upload State Taxes via website and perform ACH transfer
Create TIAA-CREF defined benefit data file and upload via TIAA-CREF website
Process TIAA-CREF ACH transfer
Process Summer School payrolls, ESY teachers / paraprofessionals, sports camp
Process all Manual Checks
Track and enter all Enter all longevity / degree changes as needed action entries
Responsible for Position Control adds, deletes, changes, and FTE change processes action entries
Run Payroll Check Register, labor distribution, journal distribution
Post Payroll Journal to General Ledger
Process Payroll Encumbrances and update remaining salaries
Prepare Journal Entry for cash transfer for the Town
File and update all W-4 forms
Provide backup to Payroll Clerk I during their absence
All other work assigned by the Controller
Physical Demands:
Lifting: Maximum weight lifted: up to 50 pounds occasionally
Weight: 0 10 lbs. - Frequently
10 20 lbs. - Frequently
20 35 lbs. - Frequently
35 50 lbs. - Frequently
Carrying: Maximum weight carried: up to 50 lbs.
Weight: 0 10 lbs. - Frequently
10 20 lbs. - Frequently
20 35 lbs. - Frequently
35 50 lbs. - Frequently
Pushing/Pulling: Maximum push/pull: 35 lbs
Weight or Force: 0 10 lbs. - Frequently
10 20 lbs. - Frequently
20 35 lbs. - Frequently
100 + lbs. - Never
Activity: Sitting - Constantly
Standing - Constantly
Walking - Constantly
Bending - Frequently
Twisting - Frequently
Crawling - Never
Kneeling - Never
Squatting - Never
Climbing - Never
Reaching Vertical - Frequently
Reaching Horizontal - Frequently
Grasping - Frequently
Pinching - Frequently
Manual Dexterity - Frequently
Fine Dexterity - Frequently
Frequency Key: Never (0%); Occasionally (0 33% of shift); Frequently (34-66% of shift); Constant (67 100% of shift)
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each of the above noted essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High school diploma with post-secondary course work in accounting plus four to five years' experience in accounting or an equivalent combination of education/experience.
Accounting Skills: Ability to understand Account Receivable and Liability balance sheet accounts and expenditure accounts. Ability to reconcile balance sheet accounts to actual costs.
Mathematical Skills: Ability to calculate figures, design and utilize spreadsheet applications, and apply advanced algebraic and geometric concepts.
Software Skills: Prior system administration of payroll / human resource software required, preferably Munis Software. Ability to prepare Excel spreadsheets required.
Data Skills: Prior experience and ability to import and export data files between software programs. Convert text data files to excel data files. Ability to identify duplicate entry of data in multiple software programs. Analytic skills to eliminate data entry duplication by transferring data electronically between software packages.
Report Writing Skills: Prior Report Writing skills required. Use of Crystal Reporting, Cognos or MS Access preferred.
Language Skills: Ability to read, analyze, and interpret general accounting applications, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and communicate with employees and the public.
Reasoning Ability: Ability to define problems, collect data, establish facts, draw valid conclusions and develop and implement recommendations. Ability to interpret an extensive variety of technical instructions in mathematical form and deal with several abstract and concrete variables.
Technological and/or Technical Skills: Proficiency in Microsoft Excel, Word and Access
Communication Skills: Ability to interface with all levels of personnel and the public in a courteous and efficient manner
Planning Skills: Ability to prioritize needs and respond to requests in an organized manner.
Interpersonal and Problem solving skills: Ability to interface with staff in a pleasing manner. Ability to effectively handle complaints and issues utilizing a personable problem solving approach.
Terms of Employment: Per the North Kingstown Educational Support Professionals Contract
Evaluation: Performance of this job will be evaluated in accordance with the North Kingstown Educational Support Professionals Contract.
Date: July 2016
Summary of Responsibilities: Responsible for computing the payroll for the district including all statutory and elective deductions. Maintains records of all staff leaves and attendance including computation of leave balances.
Essential Functions:
Process bi-weekly payroll
Post all new employees / terminations action entries
Post all employee / employer deduction codes, wage garnishments action entries
Process all payroll changes action entries
Post all job assignment and position control changes
Create Omni data file and upload via website
Create Direct Deposit ACH data file and transfer funds via bank website
Create Positive Pay data file and upload to Bank website
Upload Federal/FICA/Medicare Taxes via website and perform ACH transfer
Upload State Taxes via website and perform ACH transfer
Create TIAA-CREF defined benefit data file and upload via TIAA-CREF website
Process TIAA-CREF ACH transfer
Process Summer School payrolls, ESY teachers / paraprofessionals, sports camp
Process all Manual Checks
Track and enter all Enter all longevity / degree changes as needed action entries
Responsible for Position Control adds, deletes, changes, and FTE change processes action entries
Run Payroll Check Register, labor distribution, journal distribution
Post Payroll Journal to General Ledger
Process Payroll Encumbrances and update remaining salaries
Prepare Journal Entry for cash transfer for the Town
File and update all W-4 forms
Provide backup to Payroll Clerk I during their absence
All other work assigned by the Controller
Physical Demands:
Lifting: Maximum weight lifted: up to 50 pounds occasionally
Weight: 0 10 lbs. - Frequently
10 20 lbs. - Frequently
20 35 lbs. - Frequently
35 50 lbs. - Frequently
Carrying: Maximum weight carried: up to 50 lbs.
Weight: 0 10 lbs. - Frequently
10 20 lbs. - Frequently
20 35 lbs. - Frequently
35 50 lbs. - Frequently
Pushing/Pulling: Maximum push/pull: 35 lbs
Weight or Force: 0 10 lbs. - Frequently
10 20 lbs. - Frequently
20 35 lbs. - Frequently
100 + lbs. - Never
Activity: Sitting - Constantly
Standing - Constantly
Walking - Constantly
Bending - Frequently
Twisting - Frequently
Crawling - Never
Kneeling - Never
Squatting - Never
Climbing - Never
Reaching Vertical - Frequently
Reaching Horizontal - Frequently
Grasping - Frequently
Pinching - Frequently
Manual Dexterity - Frequently
Fine Dexterity - Frequently
Frequency Key: Never (0%); Occasionally (0 33% of shift); Frequently (34-66% of shift); Constant (67 100% of shift)
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each of the above noted essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High school diploma with post-secondary course work in accounting plus four to five years' experience in accounting or an equivalent combination of education/experience.
Accounting Skills: Ability to understand Account Receivable and Liability balance sheet accounts and expenditure accounts. Ability to reconcile balance sheet accounts to actual costs.
Mathematical Skills: Ability to calculate figures, design and utilize spreadsheet applications, and apply advanced algebraic and geometric concepts.
Software Skills: Prior system administration of payroll / human resource software required, preferably Munis Software. Ability to prepare Excel spreadsheets required.
Data Skills: Prior experience and ability to import and export data files between software programs. Convert text data files to excel data files. Ability to identify duplicate entry of data in multiple software programs. Analytic skills to eliminate data entry duplication by transferring data electronically between software packages.
Report Writing Skills: Prior Report Writing skills required. Use of Crystal Reporting, Cognos or MS Access preferred.
Language Skills: Ability to read, analyze, and interpret general accounting applications, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and communicate with employees and the public.
Reasoning Ability: Ability to define problems, collect data, establish facts, draw valid conclusions and develop and implement recommendations. Ability to interpret an extensive variety of technical instructions in mathematical form and deal with several abstract and concrete variables.
Technological and/or Technical Skills: Proficiency in Microsoft Excel, Word and Access
Communication Skills: Ability to interface with all levels of personnel and the public in a courteous and efficient manner
Planning Skills: Ability to prioritize needs and respond to requests in an organized manner.
Interpersonal and Problem solving skills: Ability to interface with staff in a pleasing manner. Ability to effectively handle complaints and issues utilizing a personable problem solving approach.
Terms of Employment: Per the North Kingstown Educational Support Professionals Contract
Evaluation: Performance of this job will be evaluated in accordance with the North Kingstown Educational Support Professionals Contract.
Date: July 2016