Senior Events Program Coordinator
Phase2 Technology, Austin, TX, United States
Senior Events Program Coordinator
Hiring Department:
Red McCombs School of Business
Position Open To: All Applicants
Weekly Scheduled Hours: 40
FLSA Status: Exempt from FLSA
Earliest Start Date: Apr 25, 2026
Position Duration: Expected to Continue
Location: UT MAIN CAMPUS
Purpose
The Senior Events Program Coordinator will support the McCombs Donor Experience and Signature Events team in advancing engagement with donors, board members, and friends of the school through strategic event logistics and execution. This position will work in close partnership with the Director of DESE, who retains overall responsibility for event execution. The Senior Events Program Coordinator will be a key contributor to logistics planning and pre‑event preparation, ensuring successful experiences for alumni, donors, current students and prospective students. Collaboration with the full DESE team is essential.
Responsibilities
Support planning and logistics for McCombs strategic donor and alumni engagement events in key cities such as New York, Dallas, Houston, London, including venue coordination, catering, attendee lists, and supplies.
Coordinate meeting logistics and programming for BBA Advisory Board, MBA Board, NYFM Council, WSFM Council and other leadership groups, ensuring alignment on invitations, agendas, post‑event follow‑up, committee breakout sessions, and event materials.
Work closely with the Director on logistics for McCombs wide signature events, managing timelines, vendor communications, collateral preparation, event materials and day‑of support.
Collaborate with the Director to coordinate logistics for global‑facing engagement opportunities such as global city alumni engagement events.
Plan and support student‑mixers and related events for New York For McCombs student engagement, enhancing the School’s academic programs and building community between board members and students.
Assist the Director with event strategy, vendor negotiations, and DESE‑wide initiatives; provide prep and staffing support to team‑led events; serve as backup during peak periods; partner with stakeholders across the School of Business and university groups on event operations.
Required Qualifications
Bachelor’s degree and a minimum of five years of experience in event management.
Demonstrated ability to multi‑task, work under pressure, meet deadlines, work efficiently with minimal supervision, and as part of a team.
Proficiency in organizing and recording data.
Excellent interpersonal, verbal, and written communication skills.
Strong attention to detail, organizational and analytical skills.
Experience using Microsoft Office.
Commitment to providing excellent customer service.
Experience composing correspondence and other written materials.
Ability to travel nationally and internationally on an occasional basis for events in key cities.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working in a fast‑paced environment.
Experience working in a higher education setting.
Experience working with The University of Texas rules, policies, procedures and event planning.
Salary Range
$55,000 + depending on qualifications.
Working Conditions
May work under standard office conditions with repetitive use of a keyboard at a workstation.
Occasional travel.
This is an Austin, Texas‑based position.
Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Hiring Department:
Red McCombs School of Business
Position Open To: All Applicants
Weekly Scheduled Hours: 40
FLSA Status: Exempt from FLSA
Earliest Start Date: Apr 25, 2026
Position Duration: Expected to Continue
Location: UT MAIN CAMPUS
Purpose
The Senior Events Program Coordinator will support the McCombs Donor Experience and Signature Events team in advancing engagement with donors, board members, and friends of the school through strategic event logistics and execution. This position will work in close partnership with the Director of DESE, who retains overall responsibility for event execution. The Senior Events Program Coordinator will be a key contributor to logistics planning and pre‑event preparation, ensuring successful experiences for alumni, donors, current students and prospective students. Collaboration with the full DESE team is essential.
Responsibilities
Support planning and logistics for McCombs strategic donor and alumni engagement events in key cities such as New York, Dallas, Houston, London, including venue coordination, catering, attendee lists, and supplies.
Coordinate meeting logistics and programming for BBA Advisory Board, MBA Board, NYFM Council, WSFM Council and other leadership groups, ensuring alignment on invitations, agendas, post‑event follow‑up, committee breakout sessions, and event materials.
Work closely with the Director on logistics for McCombs wide signature events, managing timelines, vendor communications, collateral preparation, event materials and day‑of support.
Collaborate with the Director to coordinate logistics for global‑facing engagement opportunities such as global city alumni engagement events.
Plan and support student‑mixers and related events for New York For McCombs student engagement, enhancing the School’s academic programs and building community between board members and students.
Assist the Director with event strategy, vendor negotiations, and DESE‑wide initiatives; provide prep and staffing support to team‑led events; serve as backup during peak periods; partner with stakeholders across the School of Business and university groups on event operations.
Required Qualifications
Bachelor’s degree and a minimum of five years of experience in event management.
Demonstrated ability to multi‑task, work under pressure, meet deadlines, work efficiently with minimal supervision, and as part of a team.
Proficiency in organizing and recording data.
Excellent interpersonal, verbal, and written communication skills.
Strong attention to detail, organizational and analytical skills.
Experience using Microsoft Office.
Commitment to providing excellent customer service.
Experience composing correspondence and other written materials.
Ability to travel nationally and internationally on an occasional basis for events in key cities.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working in a fast‑paced environment.
Experience working in a higher education setting.
Experience working with The University of Texas rules, policies, procedures and event planning.
Salary Range
$55,000 + depending on qualifications.
Working Conditions
May work under standard office conditions with repetitive use of a keyboard at a workstation.
Occasional travel.
This is an Austin, Texas‑based position.
Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
#J-18808-Ljbffr