MBA Student Experience Associate, Texas McCombs
Phase2 Technology, Austin, TX, United States
MBA Student Experience Associate, Texas McCombs
Hiring Department: Red McCombs School of Business
Position Open To: All Applicants
Weekly Scheduled Hours: 40
FLSA Status: Non-Exempt from FLSA
Earliest Start Date: Immediately
Position Duration: Expected to Continue
Location: UT MAIN CAMPUS
Location: Austin, TX (for weekend classes and travel)
The Student Experience Associate role in the Texas McCombs MBA for Working Professionals Student Affairs team is responsible for assisting a Senior Academic Program Coordinator in the execution of weekend class sessions, coordinating academic and community-building events, and fostering student development. This role manages several key aspects of program operations, including procurement, travel and reimbursements, program communications, and supports a positive and growth-oriented community through building trusted relationships with students, faculty, cross-functional team members and internal/external vendors.
Program Operations
Coordinate the procurement and distribution of course materials.
Assist in organizing remote class weekends and events.
Manage documentation for travel arrangements and reimbursements.
Stay informed on UT and McCombs purchasing guidelines.
Maintain student email distribution lists.
Student Affairs
Offer problem‑solving assistance and resource referrals to students.
Develop and distribute weekly program updates via Canvas and email.
Triage email inquiries and communicate findings.
Support the execution of class weekends and program events such as orientation, student organization activities, and graduation.
Cultivate relationships with faculty, students, and vendors.
Strategic Initiatives
Provide feedback on current processes and support planning of process improvements.
Perform other related duties as assigned.
Required Qualifications
Bachelor's degree and one year of administrative assistant experience, or high school graduation with five years of clerical experience.
Service-minded approach; attention to detail; innovative problem‑solving; collaborative attitude.
Strong interpersonal and communication skills, both written and verbal.
Proficiency with Microsoft Office suite and other common office technology.
Ability to work flexible hours, including evenings and weekends, and conduct in‑state travel.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Bachelor's degree and 2‑3 years of experience performing complex administrative functions in an academic environment.
Knowledge of university procurement and payment policies.
Experience with event planning.
Experience working with graduate student populations and self‑supporting degree programs.
Salary Range
$45,000
Working Conditions
May work around standard office conditions with repetitive keyboard use.
Extended hours and travel to support weekend classes.
Position is based in Austin, TX.
Applicants must be legally authorized to work in the United States.
This position is not eligible for visa sponsorship.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Hiring Department: Red McCombs School of Business
Position Open To: All Applicants
Weekly Scheduled Hours: 40
FLSA Status: Non-Exempt from FLSA
Earliest Start Date: Immediately
Position Duration: Expected to Continue
Location: UT MAIN CAMPUS
Location: Austin, TX (for weekend classes and travel)
The Student Experience Associate role in the Texas McCombs MBA for Working Professionals Student Affairs team is responsible for assisting a Senior Academic Program Coordinator in the execution of weekend class sessions, coordinating academic and community-building events, and fostering student development. This role manages several key aspects of program operations, including procurement, travel and reimbursements, program communications, and supports a positive and growth-oriented community through building trusted relationships with students, faculty, cross-functional team members and internal/external vendors.
Program Operations
Coordinate the procurement and distribution of course materials.
Assist in organizing remote class weekends and events.
Manage documentation for travel arrangements and reimbursements.
Stay informed on UT and McCombs purchasing guidelines.
Maintain student email distribution lists.
Student Affairs
Offer problem‑solving assistance and resource referrals to students.
Develop and distribute weekly program updates via Canvas and email.
Triage email inquiries and communicate findings.
Support the execution of class weekends and program events such as orientation, student organization activities, and graduation.
Cultivate relationships with faculty, students, and vendors.
Strategic Initiatives
Provide feedback on current processes and support planning of process improvements.
Perform other related duties as assigned.
Required Qualifications
Bachelor's degree and one year of administrative assistant experience, or high school graduation with five years of clerical experience.
Service-minded approach; attention to detail; innovative problem‑solving; collaborative attitude.
Strong interpersonal and communication skills, both written and verbal.
Proficiency with Microsoft Office suite and other common office technology.
Ability to work flexible hours, including evenings and weekends, and conduct in‑state travel.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Bachelor's degree and 2‑3 years of experience performing complex administrative functions in an academic environment.
Knowledge of university procurement and payment policies.
Experience with event planning.
Experience working with graduate student populations and self‑supporting degree programs.
Salary Range
$45,000
Working Conditions
May work around standard office conditions with repetitive keyboard use.
Extended hours and travel to support weekend classes.
Position is based in Austin, TX.
Applicants must be legally authorized to work in the United States.
This position is not eligible for visa sponsorship.
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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