Human Resources Administrative Assistant
Lori Vision Studio Inc, Rancho Cucamonga, CA, United States
HR&Admin Specialist
Location: Ontario, CA
Job Description
The HR&Admin Specialist is responsible for the daily administrative and operational support of the office, ensuring a smooth and efficient workplace environment. This role will support office operations, vendor coordination, basic HR administration, and general administrative tasks.
1. HR Administrative Support
Assist HRBP with onboarding and offboarding administrative processes.
Support employee documentation and record management.
Assist with employee attendance tracking and payroll processing.
2. Office Operations Management
Manage daily office operations to ensure a clean, organized, and functional workplace environment.
Coordinate office cleaning services, maintenance, and facility-related matters.
Serve as the main point of contact for building management and service vendors.
Assist with office setup, workspace organization, and equipment management.
3. Mail & Logistics Coordination
Handle incoming and outgoing mail, packages, and courier shipments.
Manage package tracking, distribution, and shipping arrangements.
Maintain records of important deliveries and shipments.
4. Office Supplies & Vendor Management
Purchase and manage office supplies and pantry items.
Monitor inventory and control administrative expenses.
Coordinate with vendors for office services such as internet, utilities, equipment, and maintenance.
5. Meeting & Administrative Support
Assist in organizing internal meetings, including meeting room setup and scheduling.
Provide administrative support such as document filing, record management, and internal coordination.
Support team members with general administrative needs.
6. Travel & Event Coordination
Assist employees with travel arrangements including flights, hotels, and transportation.
Support the organization of internal activities and company events.
7. Other Administrative Duties
Welcome visitors and manage front desk reception when needed.
Assist leadership with administrative requests.
Perform other duties as assigned to support office operations.
Qualifications
Bachelors degree preferred;
1-3 years of HR administrative, office coordinator experience preferred.
Strong organizational and multitasking skills.
Proficient in Office Tools
Excellent communication and coordination abilities.
Detail-oriented, proactive, and reliable.
Location: Ontario, CA
Job Description
The HR&Admin Specialist is responsible for the daily administrative and operational support of the office, ensuring a smooth and efficient workplace environment. This role will support office operations, vendor coordination, basic HR administration, and general administrative tasks.
1. HR Administrative Support
Assist HRBP with onboarding and offboarding administrative processes.
Support employee documentation and record management.
Assist with employee attendance tracking and payroll processing.
2. Office Operations Management
Manage daily office operations to ensure a clean, organized, and functional workplace environment.
Coordinate office cleaning services, maintenance, and facility-related matters.
Serve as the main point of contact for building management and service vendors.
Assist with office setup, workspace organization, and equipment management.
3. Mail & Logistics Coordination
Handle incoming and outgoing mail, packages, and courier shipments.
Manage package tracking, distribution, and shipping arrangements.
Maintain records of important deliveries and shipments.
4. Office Supplies & Vendor Management
Purchase and manage office supplies and pantry items.
Monitor inventory and control administrative expenses.
Coordinate with vendors for office services such as internet, utilities, equipment, and maintenance.
5. Meeting & Administrative Support
Assist in organizing internal meetings, including meeting room setup and scheduling.
Provide administrative support such as document filing, record management, and internal coordination.
Support team members with general administrative needs.
6. Travel & Event Coordination
Assist employees with travel arrangements including flights, hotels, and transportation.
Support the organization of internal activities and company events.
7. Other Administrative Duties
Welcome visitors and manage front desk reception when needed.
Assist leadership with administrative requests.
Perform other duties as assigned to support office operations.
Qualifications
Bachelors degree preferred;
1-3 years of HR administrative, office coordinator experience preferred.
Strong organizational and multitasking skills.
Proficient in Office Tools
Excellent communication and coordination abilities.
Detail-oriented, proactive, and reliable.