Accounts Payable Coordinator
Oregon Shakespeare Festival, Ashland, OR, United States
Accounts Payable Coordinator
Job Category: Finance Requisition Number: ACCOU001390
Full-Time Headquarters (On Site) Ashland, OR 97520, USA
Description
Now Hiring: Accounts Payable Coordinator Department: Finance & Accounting | Reports to: Finance Director Status: Full-Time, Non-Exempt (40 hours/week) Pay Rate: $27.27 hourly This position is represented by IATSE Local 154.
The Oregon Shakespeare Festival (OSF) is seeking a detail-oriented and service-driven Accounts Payable Coordinator to join our Finance & Accounting team. This role is ideal for someone who enjoys working with numbers, systems, and peopleensuring financial operations run smoothly while supporting a collaborative, mission-driven organization.
The Role You'll Play
As Accounts Payable Coordinator, you'll be responsible for processing payments, maintaining accurate financial records, and supporting continuous improvement of accounts payable systems and processes. You'll serve as a key point of contact for vendors and staff, helping ensure timely, accurate, and compliant financial transactions across the organization.
What You'll Do
Invoice & Payment Processing: Verify, process, and pay invoices, contracts, credit card charges, rent, and reimbursements with accuracy and timeliness.
Vendor & Staff Support: Respond to accounts payable inquiries with professionalism and strong customer service.
Reconciliation & Reporting: Reconcile accounts, analyze expenditures, and prepare financial reports as needed.
Credit Card Administration: Serve as the primary contact for company credit card holders and support related processes.
Compliance & Recordkeeping: Maintain organized financial records, track 1099 vendors, and support annual tax reporting requirements.
Process Improvement: Identify opportunities to improve AP systems and workflows; support implementation of new tools and efficiencies.
Systems & Data Management: Maintain accurate digital files and ensure proper documentation across accounting systems.
Values in Action: Support OSF's commitment to inclusion, equity, and a respectful workplace culture.
You'll Thrive Here If You
Have at least 1 year of accounts payable or accounting experience. Bring strong organizational skills and attention to detail. Have experience with Excel (sorting, grouping, and basic functions). Are comfortable learning and working across multiple systems and software tools. Provide excellent customer service and communicate clearly with a variety of stakeholders. Are proactive, adaptable, and interested in improving processes.
Preferred Qualifications
3+ years of accounts payable or accounting experience. Certificate or degree in accounting or related field (e.g., CAPP). Experience working in a nonprofit or arts organization.
Physical & Schedule Requirements
Primarily desk-based work with extended computer use. Ability to sit for long periods and occasionally lift, bend, and file materials. Standard schedule is 5 days per week, 8 hours per day.
Organizational Background
The Oregon Shakespeare Festival (OSF) was founded in 1935 in Ashland, OR, and has grown from a three-day festival of two plays to a nationally renowned theatre arts organization that presents a rotating repertory season of up to 10 plays and musicals, including illuminating interpretations of Shakespeare, other enduring classics, and new works. OSF productions have been presented on Broadway, internationally, and at regional, community, and high school theatres across the country. OSF received the 1983 Special Tony Award for Outstanding Regional Theatre and is one of the largest nonprofit theatres in the nation with three stages, including an outdoor Allen Elizabethan Theatre.
Statement of Purpose
The Oregon Shakespeare Festival creates world-class theatre, revealing our collective humanity through illuminating interpretations of new and classic plays, and inspiring a love of our art form for current and future generations.
Company Values
We are committed to working toward inclusion, diversity, equity, and accessibility, creating a space of belonging for all audiences and employeesthrough concrete actions and systemic improvements. We nurture and support our artists, attracting and retaining diverse, innovative talent across the organization. We believe in the transformational power of collaborative artmaking and performance. We recognize the importance of responsible stewardship of resources and sustainable business, financial, and environmental practices. We serve the public good and engage with and respect our community of artists, audiences, staff, local citizens, patrons, donors, and the greater theatre community worldwide.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Job Category: Finance Requisition Number: ACCOU001390
Full-Time Headquarters (On Site) Ashland, OR 97520, USA
Description
Now Hiring: Accounts Payable Coordinator Department: Finance & Accounting | Reports to: Finance Director Status: Full-Time, Non-Exempt (40 hours/week) Pay Rate: $27.27 hourly This position is represented by IATSE Local 154.
The Oregon Shakespeare Festival (OSF) is seeking a detail-oriented and service-driven Accounts Payable Coordinator to join our Finance & Accounting team. This role is ideal for someone who enjoys working with numbers, systems, and peopleensuring financial operations run smoothly while supporting a collaborative, mission-driven organization.
The Role You'll Play
As Accounts Payable Coordinator, you'll be responsible for processing payments, maintaining accurate financial records, and supporting continuous improvement of accounts payable systems and processes. You'll serve as a key point of contact for vendors and staff, helping ensure timely, accurate, and compliant financial transactions across the organization.
What You'll Do
Invoice & Payment Processing: Verify, process, and pay invoices, contracts, credit card charges, rent, and reimbursements with accuracy and timeliness.
Vendor & Staff Support: Respond to accounts payable inquiries with professionalism and strong customer service.
Reconciliation & Reporting: Reconcile accounts, analyze expenditures, and prepare financial reports as needed.
Credit Card Administration: Serve as the primary contact for company credit card holders and support related processes.
Compliance & Recordkeeping: Maintain organized financial records, track 1099 vendors, and support annual tax reporting requirements.
Process Improvement: Identify opportunities to improve AP systems and workflows; support implementation of new tools and efficiencies.
Systems & Data Management: Maintain accurate digital files and ensure proper documentation across accounting systems.
Values in Action: Support OSF's commitment to inclusion, equity, and a respectful workplace culture.
You'll Thrive Here If You
Have at least 1 year of accounts payable or accounting experience. Bring strong organizational skills and attention to detail. Have experience with Excel (sorting, grouping, and basic functions). Are comfortable learning and working across multiple systems and software tools. Provide excellent customer service and communicate clearly with a variety of stakeholders. Are proactive, adaptable, and interested in improving processes.
Preferred Qualifications
3+ years of accounts payable or accounting experience. Certificate or degree in accounting or related field (e.g., CAPP). Experience working in a nonprofit or arts organization.
Physical & Schedule Requirements
Primarily desk-based work with extended computer use. Ability to sit for long periods and occasionally lift, bend, and file materials. Standard schedule is 5 days per week, 8 hours per day.
Organizational Background
The Oregon Shakespeare Festival (OSF) was founded in 1935 in Ashland, OR, and has grown from a three-day festival of two plays to a nationally renowned theatre arts organization that presents a rotating repertory season of up to 10 plays and musicals, including illuminating interpretations of Shakespeare, other enduring classics, and new works. OSF productions have been presented on Broadway, internationally, and at regional, community, and high school theatres across the country. OSF received the 1983 Special Tony Award for Outstanding Regional Theatre and is one of the largest nonprofit theatres in the nation with three stages, including an outdoor Allen Elizabethan Theatre.
Statement of Purpose
The Oregon Shakespeare Festival creates world-class theatre, revealing our collective humanity through illuminating interpretations of new and classic plays, and inspiring a love of our art form for current and future generations.
Company Values
We are committed to working toward inclusion, diversity, equity, and accessibility, creating a space of belonging for all audiences and employeesthrough concrete actions and systemic improvements. We nurture and support our artists, attracting and retaining diverse, innovative talent across the organization. We believe in the transformational power of collaborative artmaking and performance. We recognize the importance of responsible stewardship of resources and sustainable business, financial, and environmental practices. We serve the public good and engage with and respect our community of artists, audiences, staff, local citizens, patrons, donors, and the greater theatre community worldwide.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.