Accounts Payable Coordinator
Sonora Quest Laboratories, Phoenix, AZ, United States
Accounts Payable Coordinator
Primary City/State: Phoenix, Arizona
Department Name: Facility Finance-Ref Lab
Work Shift: Varied
Job Category: Finance
POSITION SUMMARY
This position is responsible for coordinating daily work flow, facilitating customer service, providing technical assistance and problem resolution for Accounts Payable. Service Excellence is demonstrated by consistently exhibiting the LSA Service Standards in the performance of this job.
CORE FUNCTIONS
1. Coordinates accounts payable work flow and ensure efficient operations by utilizing system, department and regulatory policies and procedures; Resolving issues related to missing accounts payable documentation; Clearing invoice discrepancies; Ensuring compliance of IRS Regulatory reporting; determining usage of correct contract brief and/or purchase order.
2. Verifies accuracy and completeness of accounts payable documents by matching invoices to receivers; Confirming costs and quantities; Ensuring completeness of supporting documentation; Validating general account numbers; Verifying existence and validity of contract briefs and/or purchase orders; Verifying authorized signatures on signed invoices.
3. Prepares A/P accrual journal entries during month end close to accrue all expenses and liabilities relating to current month and prior. Provides accounts payable research as requested by departments and System management.
4. Proactively interfaces with vendors, employees and System management to resolve accounts payable exceptions, and reconcile vendor statements.
5. Inputs accounts payable data into computer systems with accuracy and timeliness.
6. Acts as technical resource and liaison to vendors, employees and System management in areas related to accounts payable.
SUPERVISORY RESPONSIBILITIES
DIRECTLY REPORTING: None
MATRIX OR INDIRECT REPORTING: None
TYPE OF SUPERVISORY RESPONSIBILITIES: N/A
SCOPE AND COMPLEXITY
This position must accurately complete a variety of requests within the specific time requirements that satisfy the demands of multiple departments, multiple facilities, multiple vendors and system wide accountabilities. Incumbent must independently reconcile multiple vendors' statements of account, process large volumes of invoices, provide daily analysis and resolution for unmatched invoices, and work closely with Materials Management personnel to resolve invoice/P.O. discrepancies, while providing world class customer service to vendors, staff, employees, department heads and administration. Incumbent must be able to identify compliance issues and make independent judgments when appropriate. Position requires highly developed organizational, human relations, written and oral communication, attention to detail and customer service skills. Individual must maintain a calm and professional demeanor at all times, work independently and be able to maintain confidential data.
PHYSICAL DEMANDS/ENVIRONMENT FACTORS
This position requires sitting, standing and some bending. Must be able to perform intermediate mathematical functions. Must be able to effectively communicate with employees, executives, and management. -Multitask situations may result from time constraints associated with daily, weekly and monthly deadlines.
KNOWLEDGE, SKILLS AND ABILITIES
Excellent working knowledge of mathematics and general office procedures.
MINIMUM QUALIFICATIONS
High School Diploma or GED AND two (2) years' experience in Accounts Payable, Materials Management or Finance.
Associate degree in Accounting, Finance or related field.
Proven computer skills/proficiency to include Window's software such as Word, Excel, Outlook and mainframe and PC based financial applications.
PREFERRED QUALIFICATIONS
Experience in the healthcare industry.
Additional related education and/or experience.
Primary City/State: Phoenix, Arizona
Department Name: Facility Finance-Ref Lab
Work Shift: Varied
Job Category: Finance
POSITION SUMMARY
This position is responsible for coordinating daily work flow, facilitating customer service, providing technical assistance and problem resolution for Accounts Payable. Service Excellence is demonstrated by consistently exhibiting the LSA Service Standards in the performance of this job.
CORE FUNCTIONS
1. Coordinates accounts payable work flow and ensure efficient operations by utilizing system, department and regulatory policies and procedures; Resolving issues related to missing accounts payable documentation; Clearing invoice discrepancies; Ensuring compliance of IRS Regulatory reporting; determining usage of correct contract brief and/or purchase order.
2. Verifies accuracy and completeness of accounts payable documents by matching invoices to receivers; Confirming costs and quantities; Ensuring completeness of supporting documentation; Validating general account numbers; Verifying existence and validity of contract briefs and/or purchase orders; Verifying authorized signatures on signed invoices.
3. Prepares A/P accrual journal entries during month end close to accrue all expenses and liabilities relating to current month and prior. Provides accounts payable research as requested by departments and System management.
4. Proactively interfaces with vendors, employees and System management to resolve accounts payable exceptions, and reconcile vendor statements.
5. Inputs accounts payable data into computer systems with accuracy and timeliness.
6. Acts as technical resource and liaison to vendors, employees and System management in areas related to accounts payable.
SUPERVISORY RESPONSIBILITIES
DIRECTLY REPORTING: None
MATRIX OR INDIRECT REPORTING: None
TYPE OF SUPERVISORY RESPONSIBILITIES: N/A
SCOPE AND COMPLEXITY
This position must accurately complete a variety of requests within the specific time requirements that satisfy the demands of multiple departments, multiple facilities, multiple vendors and system wide accountabilities. Incumbent must independently reconcile multiple vendors' statements of account, process large volumes of invoices, provide daily analysis and resolution for unmatched invoices, and work closely with Materials Management personnel to resolve invoice/P.O. discrepancies, while providing world class customer service to vendors, staff, employees, department heads and administration. Incumbent must be able to identify compliance issues and make independent judgments when appropriate. Position requires highly developed organizational, human relations, written and oral communication, attention to detail and customer service skills. Individual must maintain a calm and professional demeanor at all times, work independently and be able to maintain confidential data.
PHYSICAL DEMANDS/ENVIRONMENT FACTORS
This position requires sitting, standing and some bending. Must be able to perform intermediate mathematical functions. Must be able to effectively communicate with employees, executives, and management. -Multitask situations may result from time constraints associated with daily, weekly and monthly deadlines.
KNOWLEDGE, SKILLS AND ABILITIES
Excellent working knowledge of mathematics and general office procedures.
MINIMUM QUALIFICATIONS
High School Diploma or GED AND two (2) years' experience in Accounts Payable, Materials Management or Finance.
Associate degree in Accounting, Finance or related field.
Proven computer skills/proficiency to include Window's software such as Word, Excel, Outlook and mainframe and PC based financial applications.
PREFERRED QUALIFICATIONS
Experience in the healthcare industry.
Additional related education and/or experience.