Administrative Assistant II - AHEC
GovernmentJobs.com, Victoria, TX, United States
Administrative Assistant II
The Allied Health Department is recruiting for one part time Administrative Assistant II to work 19 hours per week in the Texas AHEC (Area Health Education Center) East-Victoria Region office. Texas AHEC, is a federally and state funded program that strives to improve the quality of healthcare by improving the supply and distribution of healthcare professionals in rural and underserved communities. Programs include recruiting individuals into health professions, establishing community-based training for health profession students, providing health education, and networking with community partners to address unmet health needs. The TAE Program Coordinator is responsible for marketing and recruiting health profession students, developing and assisting with health profession opportunities for students, promoting public health and health career initiatives for both in person and virtual events. Ideal candidate will have knowledge of health profession education, enjoy working with students, faculty and community partners. *This position is supported by a five-year Health Resources and Services Administration (HRSA) grant.
Duties include, but are not limited to the following:
Market AHEC Scholars program to health profession students in our region and to our existing partnerships (Health Profession Schools)
Develop and coordinate AHEC Scholar activities for health profession students in our region.
Create and manage social media marketing strategies and content.
Communicate and support AHEC Scholars, input all data related to their coursework and progress.
Provide career navigation and advising to rural high school students interested in healthcare careers, including education pathways leading to certifications and college preparation for a health-related career.
Coordinate classroom presentations, workshops, guest speakers and field trips as requested by the five rural high schools participating in the Club Med program.
Create and maintain database and excel spreadsheets for all health profession students tracking their progress, graduation dates, didactic and experiential hours.
Process AHEC Transportation Award applications, AHEC Ambassador applications, and NCLEX Exam Awards.
Participates on all TAE Center meetings, virtual meetings and calls as requested.
Other duties as assigned by Project Director.
Qualifications:
Associate degree required or three years' experience in lieu of a degree, or currently pursuing a Bachelor's degree in Public Health, Communications, Marketing, Health Education or a related field.
Three years administrative experience required.
Experience with software, including MS Office, Internet, and email.
Experience with or willing to learn database management system.
Current Texas driver's license.
Required travel to regional schools, state conferences and professional development.
Excellent organizational, interpersonal, and written communication skills.
Discretionary judgment regarding confidential information.
Ability to accomplish basic business tasks, meet deadlines, and ability to learn and interpret policies and procedures.
The candidate should be confident, enjoy motivating students, mentoring and encouraging students in their career path. Leadership skills, good communication and classroom management are strongly desired.
Physical Demands:
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.
The following benefits apply to all part-time positions scheduled to work 20 to 29 hours or more each week. These part-time positions are also eligible to participate in our TRS retirement plan. Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off: Group Insurance Health insurance
Part-time employees: 50% VC paid; employee pays up to 66% for dependents
Coverage for the new employee/dependents is effective on the 1st of the month following hire date
Flexible Spending Accounts health and dependent care
Dental
Vision
Term Life
Short and long-term disability
Accidental death & dismemberment
As an added benefit, Victoria College will issue a credit of up to $15 each month to part-time employees to help offset the cost of premiums
Retirement Participation in the Teacher Retirement System is mandatory (ORP option for eligible employees)
Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%
Social security is deducted each pay period
Payroll deduction for 403-b and 457 deferred compensation plans are available
Other Benefits
Workers compensation insurance
Direct payroll deposit
Tuition waiver for benefits eligible employees and their dependents through age 25
Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
Technology training
Paid Time Off
Vacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date.
Part-time employees: 40 hours up to 10 years of service then 60 hours for 10+ years of service.
Sick leave
Part-time employees: accrues at 4 hours each month
Developmental and professional leave
One week at Thanksgiving
Two weeks for Winter Break
One week for Spring Break
Regular holidays
Labor Day
Martin Luther King, Jr. Day
Good Friday
Memorial Day
Juneteenth
Independence Day
Non-faculty employees get Fridays off during the summer
Victoria College
2200 E. Red River Victoria, Texas, 77901
Phone: 361-582-2459 361-572-6463
The Allied Health Department is recruiting for one part time Administrative Assistant II to work 19 hours per week in the Texas AHEC (Area Health Education Center) East-Victoria Region office. Texas AHEC, is a federally and state funded program that strives to improve the quality of healthcare by improving the supply and distribution of healthcare professionals in rural and underserved communities. Programs include recruiting individuals into health professions, establishing community-based training for health profession students, providing health education, and networking with community partners to address unmet health needs. The TAE Program Coordinator is responsible for marketing and recruiting health profession students, developing and assisting with health profession opportunities for students, promoting public health and health career initiatives for both in person and virtual events. Ideal candidate will have knowledge of health profession education, enjoy working with students, faculty and community partners. *This position is supported by a five-year Health Resources and Services Administration (HRSA) grant.
Duties include, but are not limited to the following:
Market AHEC Scholars program to health profession students in our region and to our existing partnerships (Health Profession Schools)
Develop and coordinate AHEC Scholar activities for health profession students in our region.
Create and manage social media marketing strategies and content.
Communicate and support AHEC Scholars, input all data related to their coursework and progress.
Provide career navigation and advising to rural high school students interested in healthcare careers, including education pathways leading to certifications and college preparation for a health-related career.
Coordinate classroom presentations, workshops, guest speakers and field trips as requested by the five rural high schools participating in the Club Med program.
Create and maintain database and excel spreadsheets for all health profession students tracking their progress, graduation dates, didactic and experiential hours.
Process AHEC Transportation Award applications, AHEC Ambassador applications, and NCLEX Exam Awards.
Participates on all TAE Center meetings, virtual meetings and calls as requested.
Other duties as assigned by Project Director.
Qualifications:
Associate degree required or three years' experience in lieu of a degree, or currently pursuing a Bachelor's degree in Public Health, Communications, Marketing, Health Education or a related field.
Three years administrative experience required.
Experience with software, including MS Office, Internet, and email.
Experience with or willing to learn database management system.
Current Texas driver's license.
Required travel to regional schools, state conferences and professional development.
Excellent organizational, interpersonal, and written communication skills.
Discretionary judgment regarding confidential information.
Ability to accomplish basic business tasks, meet deadlines, and ability to learn and interpret policies and procedures.
The candidate should be confident, enjoy motivating students, mentoring and encouraging students in their career path. Leadership skills, good communication and classroom management are strongly desired.
Physical Demands:
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.
The following benefits apply to all part-time positions scheduled to work 20 to 29 hours or more each week. These part-time positions are also eligible to participate in our TRS retirement plan. Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off: Group Insurance Health insurance
Part-time employees: 50% VC paid; employee pays up to 66% for dependents
Coverage for the new employee/dependents is effective on the 1st of the month following hire date
Flexible Spending Accounts health and dependent care
Dental
Vision
Term Life
Short and long-term disability
Accidental death & dismemberment
As an added benefit, Victoria College will issue a credit of up to $15 each month to part-time employees to help offset the cost of premiums
Retirement Participation in the Teacher Retirement System is mandatory (ORP option for eligible employees)
Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%
Social security is deducted each pay period
Payroll deduction for 403-b and 457 deferred compensation plans are available
Other Benefits
Workers compensation insurance
Direct payroll deposit
Tuition waiver for benefits eligible employees and their dependents through age 25
Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
Technology training
Paid Time Off
Vacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date.
Part-time employees: 40 hours up to 10 years of service then 60 hours for 10+ years of service.
Sick leave
Part-time employees: accrues at 4 hours each month
Developmental and professional leave
One week at Thanksgiving
Two weeks for Winter Break
One week for Spring Break
Regular holidays
Labor Day
Martin Luther King, Jr. Day
Good Friday
Memorial Day
Juneteenth
Independence Day
Non-faculty employees get Fridays off during the summer
Victoria College
2200 E. Red River Victoria, Texas, 77901
Phone: 361-582-2459 361-572-6463