Assistant Director of Records (Transcripts and Scheduling) - Records and Advisem
Southern Adventist University, Collegedale, TN, United States
Overview
Location: Records and Advisement. Hours: Full-Time, Salary.
The assistant director assists the director in using resources efficiently, leading and training the staff and student workers. He or she also assumes responsibility for the director in his or her absence.
Duties and Responsibilities
Evaluates and articulates transfer credits for incoming undergraduate students (domestic and international), including initial evaluation at time of acceptance and final reevaluation and records updating and processing at time of registration. Inform and advise current or prospective transfer and dual enrollment students regarding transfer credit guidelines and procedures.
Maintain software systems related to transfer equivalencies in collaboration with the Information Technology department.
Collaborates with department chairpersons and deans of schools to determine course transfer equivalencies to help ensure that credit is received, articulated, and posted in a consistent and timely manner.
Reviews Slate query for transfer students and recently received transcripts for recording.
Provides credit evaluations when requested for first year students, including dual credit, Advanced Placement (AP), International Baccalaureate (IB), Seal of Biliteracy, Global Credential Evaluators (GCE) and American Council on Education (ACE) Military Evaluations. Collaborate with department chairpersons and deans of schools to update any additional AP, IB credits needed.
Creates and maintains the Records and Advisement Office transfer policy manual.
Acts as recording secretary for Undergraduate Curriculum Committee.
Assists with the publication of the undergraduate catalog; preparing program pages, course listing, reviewing information for accuracy and conducting follow-up with the instructional and departmental divisions to resolve issues of concern.
Assist with coordination of the Kuali system, including maintaining and updating program/curriculum requirements and courses using the Kuali programming language. Act as point of contact for annual training of faculty and staff on catalog change and Kuali workflow in collaboration with the Information Technology department.
Manages undergraduate course scheduling and related software systems.
Serves on university committees as a representative of the Records and Advisement Office and works on special projects as needed.
Performs all other reasonably business-related functions as assigned.
Special Requirements
An expressed commitment to Jesus Christ, the teachings and mission of the Seventh-day Adventist church, and a member in good standing.
Education and Experience
Bachelor’s degree or 6+ years in higher education specifically within a registrar's office.
Experience working with student records and large-scale databases.
Knowledge of the rules, regulations, and laws regarding student records.
Experience managing multiple projects within a rapidly changing environment.
Skills
Excellent computer literacy and understanding of student information system and student databases (e.g., Slate, Colleague, Kuali, TES, transcript evaluation software, Microsoft Office Suite).
Strong reading, math and analytical skills.
Ability to work with detailed information/data.
Ability to develop, plan, and implement short- and long-range goals.
Ability to maintain confidentiality of records and information.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
Ability to operate standard office equipment.
Proven ability to exercise tact, diplomacy and conflict resolution skills.
Strong team player and commitment to Southern Adventist University mission and core values.
Typical Demands
Requires sitting, standing, bending, and reaching. It may require lifting up to 25 pounds. Requires manual dexterity sufficient to operate standard office equipment. Requires normal range of hearing and vision.
Working Conditions
Essential tasks are performed under normal office/school conditions with little or no noticeable discomfort. The work area is well-lighted and ventilated.
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Location: Records and Advisement. Hours: Full-Time, Salary.
The assistant director assists the director in using resources efficiently, leading and training the staff and student workers. He or she also assumes responsibility for the director in his or her absence.
Duties and Responsibilities
Evaluates and articulates transfer credits for incoming undergraduate students (domestic and international), including initial evaluation at time of acceptance and final reevaluation and records updating and processing at time of registration. Inform and advise current or prospective transfer and dual enrollment students regarding transfer credit guidelines and procedures.
Maintain software systems related to transfer equivalencies in collaboration with the Information Technology department.
Collaborates with department chairpersons and deans of schools to determine course transfer equivalencies to help ensure that credit is received, articulated, and posted in a consistent and timely manner.
Reviews Slate query for transfer students and recently received transcripts for recording.
Provides credit evaluations when requested for first year students, including dual credit, Advanced Placement (AP), International Baccalaureate (IB), Seal of Biliteracy, Global Credential Evaluators (GCE) and American Council on Education (ACE) Military Evaluations. Collaborate with department chairpersons and deans of schools to update any additional AP, IB credits needed.
Creates and maintains the Records and Advisement Office transfer policy manual.
Acts as recording secretary for Undergraduate Curriculum Committee.
Assists with the publication of the undergraduate catalog; preparing program pages, course listing, reviewing information for accuracy and conducting follow-up with the instructional and departmental divisions to resolve issues of concern.
Assist with coordination of the Kuali system, including maintaining and updating program/curriculum requirements and courses using the Kuali programming language. Act as point of contact for annual training of faculty and staff on catalog change and Kuali workflow in collaboration with the Information Technology department.
Manages undergraduate course scheduling and related software systems.
Serves on university committees as a representative of the Records and Advisement Office and works on special projects as needed.
Performs all other reasonably business-related functions as assigned.
Special Requirements
An expressed commitment to Jesus Christ, the teachings and mission of the Seventh-day Adventist church, and a member in good standing.
Education and Experience
Bachelor’s degree or 6+ years in higher education specifically within a registrar's office.
Experience working with student records and large-scale databases.
Knowledge of the rules, regulations, and laws regarding student records.
Experience managing multiple projects within a rapidly changing environment.
Skills
Excellent computer literacy and understanding of student information system and student databases (e.g., Slate, Colleague, Kuali, TES, transcript evaluation software, Microsoft Office Suite).
Strong reading, math and analytical skills.
Ability to work with detailed information/data.
Ability to develop, plan, and implement short- and long-range goals.
Ability to maintain confidentiality of records and information.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
Ability to operate standard office equipment.
Proven ability to exercise tact, diplomacy and conflict resolution skills.
Strong team player and commitment to Southern Adventist University mission and core values.
Typical Demands
Requires sitting, standing, bending, and reaching. It may require lifting up to 25 pounds. Requires manual dexterity sufficient to operate standard office equipment. Requires normal range of hearing and vision.
Working Conditions
Essential tasks are performed under normal office/school conditions with little or no noticeable discomfort. The work area is well-lighted and ventilated.
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