Records Coordinator
Stradling Yocca Carlson & Rauth, Newport Coast, CA, United States
Records Coordinator
The Records Coordinator works closely with and under the direction of the Records Manager to support the day-to-day operations of the Records Department. This role actively participates in the management of active and inactive records, vital records, and records retention processes to ensure compliance with firm policies and applicable regulations.
The position requires a high level of organization, attention to detail, and accountability, with the ability to effectively manage responsibilities in a fast-paced environment.
Essential Job Duties Include But Are Not Limited To:
Coordinate all primary functions, including file management (both physical and electronic), file intake, file releases, destruction requests, data access requests, case room management, and records retention
Serve as a resource to internal clients by responding to inquiries and resolving issues related to records management operations
Prepare and index files for off-site storage
Coordinates various data clean-up tasks, including standardizing records classifications
Data entry into the record management database
Generate reports from the records management database as requested
Conduct periodic audits of the records center to ensure accuracy and compliance
Assist with confidential destruction of material
Responsible for quality assurance
Assist in the development and documentation of departmental procedures and best practices
Provide assistance to records center personnel and staff as needed
Complete additional projects as necessary
Qualifications/Requirements:
Excellent organizational skills
Ability to accurately file and maintain records in sequential and standardized order
Strong verbal and written communication skills
Proficient computer skills, including experience with records management systems (3E) and Microsoft Office applications
Attention to detail with emphasis on accuracy and quality
Ability to meet deadlines
Strong initiative and the ability to work independently with minimal direct supervision
Ability to work in a fast paced environment
Ability to handle sensitive and/or confidential material
Required Experience:
High school diploma or equivalent is required
3+ years' professional experience in positions requiring the maintenance of administrative and client company records
Experience in a law firm or professional services environment is preferred
Physical Demand:
Ability to lift and carry materials weighing up to 40 pounds
Frequent kneeling, bending, reaching, and pushing/pulling of files or storage containers
Ability to sit and perform computer-based work for extended periods of time
Regular walking throughout the office to support various departments and records-related needs
Ability to stand, bend, and reach on a consistent basis throughout the workday
The salary wage range that we expect to pay for this position is from $55,000 - $60,000 and represents our good faith and reasonable estimate of the range of base salary at the time of posting. The actual salary offered may vary based on experience, qualifications or other relevant factors.
We are an Equal Opportunity Employer.
The Records Coordinator works closely with and under the direction of the Records Manager to support the day-to-day operations of the Records Department. This role actively participates in the management of active and inactive records, vital records, and records retention processes to ensure compliance with firm policies and applicable regulations.
The position requires a high level of organization, attention to detail, and accountability, with the ability to effectively manage responsibilities in a fast-paced environment.
Essential Job Duties Include But Are Not Limited To:
Coordinate all primary functions, including file management (both physical and electronic), file intake, file releases, destruction requests, data access requests, case room management, and records retention
Serve as a resource to internal clients by responding to inquiries and resolving issues related to records management operations
Prepare and index files for off-site storage
Coordinates various data clean-up tasks, including standardizing records classifications
Data entry into the record management database
Generate reports from the records management database as requested
Conduct periodic audits of the records center to ensure accuracy and compliance
Assist with confidential destruction of material
Responsible for quality assurance
Assist in the development and documentation of departmental procedures and best practices
Provide assistance to records center personnel and staff as needed
Complete additional projects as necessary
Qualifications/Requirements:
Excellent organizational skills
Ability to accurately file and maintain records in sequential and standardized order
Strong verbal and written communication skills
Proficient computer skills, including experience with records management systems (3E) and Microsoft Office applications
Attention to detail with emphasis on accuracy and quality
Ability to meet deadlines
Strong initiative and the ability to work independently with minimal direct supervision
Ability to work in a fast paced environment
Ability to handle sensitive and/or confidential material
Required Experience:
High school diploma or equivalent is required
3+ years' professional experience in positions requiring the maintenance of administrative and client company records
Experience in a law firm or professional services environment is preferred
Physical Demand:
Ability to lift and carry materials weighing up to 40 pounds
Frequent kneeling, bending, reaching, and pushing/pulling of files or storage containers
Ability to sit and perform computer-based work for extended periods of time
Regular walking throughout the office to support various departments and records-related needs
Ability to stand, bend, and reach on a consistent basis throughout the workday
The salary wage range that we expect to pay for this position is from $55,000 - $60,000 and represents our good faith and reasonable estimate of the range of base salary at the time of posting. The actual salary offered may vary based on experience, qualifications or other relevant factors.
We are an Equal Opportunity Employer.