Human Resources Assistant
Cecil College, North East, MD, United States
About Us
Founded in 1968 to meet the post‑secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.
Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware.
With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non‑credit students. Cecil offers associate degrees, certificate programs and non‑credit classes.
Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status.
Employees of Cecil College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia.
Applicants must be currently authorized to work in the US, as the College does not offer Visa sponsorships.
Job Summary
The HR Assistant is responsible for supporting the overall administrative and operational functions of the human resources department. The HR Assistant provides support and assistance in the following functional areas: data entry, employee records, professional development, wellness and engagement initiatives, and general office assistance.
This position is not eligible for telework. It is a part‑time role with a schedule of 4–5 days a week, 24–28 hours a week. Must be available to work between the hours of 8:00 am and 4:30 pm and in person on the North East campus.
Essential Job Functions
Serve as a first point of contact for visitors to the department.
Provide administrative support to the HR department including but not limited to meeting, interview, and room scheduling; reconciling and processing invoices; preparing reports and memos; updating the organizational chart; and maintaining office supply inventory.
Maintain the department’s shared email account and respond to general inquiries, routing email to the HR department as needed.
Provide administrative and data entry support for payroll processing in the HRIS system.
Prepare personnel action items and certificates for the monthly Board report.
Assist with preparation and coordination of HR department engagement initiatives such as All College Day, Employee Appreciation Day, and Wellness Fair.
Assist the HR Generalist with compliance‑related initiatives, including tracking employee progress and creating employee credentials.
Maintain the employee identification system with assistance from the HR Generalist.
Maintain the probationary schedule and related paperwork for employees and supervisors.
Track performance evaluation status for employees.
Maintain and update the shared calendar for the department.
Reconcile and process invoices.
Support onboarding initiatives as directed by the supervisor or designee.
Create and maintain employee files, organizing them according to records and retention schedules.
Retrieve fingerprinting results from designated websites and maintain those results as required by state and federal regulations.
Provide and gather data for new‑hire reporting to the Maryland New Hire Registry and the Department of Labor as required.
Assist with maintaining the human resource records retention schedule.
Assist the department with projects as needed.
Support cross‑collaboration with the college community by representing the department during special events.
Other duties as assigned.
Minimum Requirements To Perform Work
Associate’s degree required; Bachelor’s degree preferred.
Two years’ experience in an office setting required; experience in human resources preferred.
Knowledge, Skills And Abilities
Excellent Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook; ability to generate reports from a human resource information system and other spreadsheets.
Excellent written and oral communication skills; ability to multi‑task, work independently, maintain excellent attention to detail, think critically, solve problems, analyze data, and adapt to changing priorities.
Physical Demands
This position classifies the physical exertion requirements as sedentary work involving lifting no more than 20 pounds at a time and occasionally lifting or carrying articles such as docket files, ledgers, and small tools. Although the role is mostly sedentary, a certain amount of walking and standing is often necessary to carry out job duties. The work is considered sedentary when walking and standing are required occasionally, and other sedentary criteria are met.
Work Environment
The work environment involves everyday risks or discomforts typical of office or meeting and training rooms, including safe workplace practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations and traffic signals when driving.
General Benefits
Cecil College offers part‑time employees a wide range of benefits, including accrual of sick and safe leave (1 hour accrued for every 30 hours worked); opportunity to open a voluntary retirement account with TIAA or Fidelity; employee‑paid short‑term disability based on eligibility guidelines; and access to the fitness center, library, and tuition waiver based on eligibility guidelines.
This is a non‑exempt position (overtime eligible) at Grade 107 (pay scale: $18.42–29.48). The hourly rate for the position will be $18.42.
Posted on 4/22/2026. Please apply by 05/06/26.
Equal Employment Opportunity Statement
We are committed to ensuring equal opportunity and non‑discrimination in all hiring and employment practices. Cecil College will not discriminate against any individual by reason of race, color, national origin, ancestry, age, religion, disability, sex, sexual orientation, gender identity and expression, genetic status, veteran status, or any other status protected by federal, state, or local laws.
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Founded in 1968 to meet the post‑secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.
Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware.
With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non‑credit students. Cecil offers associate degrees, certificate programs and non‑credit classes.
Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status.
Employees of Cecil College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia.
Applicants must be currently authorized to work in the US, as the College does not offer Visa sponsorships.
Job Summary
The HR Assistant is responsible for supporting the overall administrative and operational functions of the human resources department. The HR Assistant provides support and assistance in the following functional areas: data entry, employee records, professional development, wellness and engagement initiatives, and general office assistance.
This position is not eligible for telework. It is a part‑time role with a schedule of 4–5 days a week, 24–28 hours a week. Must be available to work between the hours of 8:00 am and 4:30 pm and in person on the North East campus.
Essential Job Functions
Serve as a first point of contact for visitors to the department.
Provide administrative support to the HR department including but not limited to meeting, interview, and room scheduling; reconciling and processing invoices; preparing reports and memos; updating the organizational chart; and maintaining office supply inventory.
Maintain the department’s shared email account and respond to general inquiries, routing email to the HR department as needed.
Provide administrative and data entry support for payroll processing in the HRIS system.
Prepare personnel action items and certificates for the monthly Board report.
Assist with preparation and coordination of HR department engagement initiatives such as All College Day, Employee Appreciation Day, and Wellness Fair.
Assist the HR Generalist with compliance‑related initiatives, including tracking employee progress and creating employee credentials.
Maintain the employee identification system with assistance from the HR Generalist.
Maintain the probationary schedule and related paperwork for employees and supervisors.
Track performance evaluation status for employees.
Maintain and update the shared calendar for the department.
Reconcile and process invoices.
Support onboarding initiatives as directed by the supervisor or designee.
Create and maintain employee files, organizing them according to records and retention schedules.
Retrieve fingerprinting results from designated websites and maintain those results as required by state and federal regulations.
Provide and gather data for new‑hire reporting to the Maryland New Hire Registry and the Department of Labor as required.
Assist with maintaining the human resource records retention schedule.
Assist the department with projects as needed.
Support cross‑collaboration with the college community by representing the department during special events.
Other duties as assigned.
Minimum Requirements To Perform Work
Associate’s degree required; Bachelor’s degree preferred.
Two years’ experience in an office setting required; experience in human resources preferred.
Knowledge, Skills And Abilities
Excellent Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook; ability to generate reports from a human resource information system and other spreadsheets.
Excellent written and oral communication skills; ability to multi‑task, work independently, maintain excellent attention to detail, think critically, solve problems, analyze data, and adapt to changing priorities.
Physical Demands
This position classifies the physical exertion requirements as sedentary work involving lifting no more than 20 pounds at a time and occasionally lifting or carrying articles such as docket files, ledgers, and small tools. Although the role is mostly sedentary, a certain amount of walking and standing is often necessary to carry out job duties. The work is considered sedentary when walking and standing are required occasionally, and other sedentary criteria are met.
Work Environment
The work environment involves everyday risks or discomforts typical of office or meeting and training rooms, including safe workplace practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations and traffic signals when driving.
General Benefits
Cecil College offers part‑time employees a wide range of benefits, including accrual of sick and safe leave (1 hour accrued for every 30 hours worked); opportunity to open a voluntary retirement account with TIAA or Fidelity; employee‑paid short‑term disability based on eligibility guidelines; and access to the fitness center, library, and tuition waiver based on eligibility guidelines.
This is a non‑exempt position (overtime eligible) at Grade 107 (pay scale: $18.42–29.48). The hourly rate for the position will be $18.42.
Posted on 4/22/2026. Please apply by 05/06/26.
Equal Employment Opportunity Statement
We are committed to ensuring equal opportunity and non‑discrimination in all hiring and employment practices. Cecil College will not discriminate against any individual by reason of race, color, national origin, ancestry, age, religion, disability, sex, sexual orientation, gender identity and expression, genetic status, veteran status, or any other status protected by federal, state, or local laws.
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