Accounts Payable Clerk
Little Flower Children and Family Services of New York, Wading River, NY, United States
Overview
The Accounts Payable Clerk supports the financial operations of the organization by processing vendor invoices, managing payments, and maintaining accurate financial records in accordance with nonprofit accounting standards, donor requirements, and internal controls. The role plays a key part in ensuring transparency, accountability, and effective use of organizational funds.
About Little Flower
Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929.
Our staffof more than 500builds well-being by providing prevention services, foster care, residential treatment care, adoption services,programsand services for individuals with developmental disabilities, and medical and mental health services.
Responsibilities
Verify invoices for proper authorization, coding, and supporting documentation
Process vendor and service provider invoices accurately andtimely
Maintain accounts payable records in compliance with nonprofit and donor regulations
Generate and prepare payments using multiple systems in conjunction with Sage Intact
Reconcile vendor statements and resolve discrepancies
Ensure expenses areallocatedcorrectly to programs, grants, and funding sources
When needed, assist with month-end closing and yearly audits
Respond to vendor and internal staff inquiries regarding invoices, payments, and account balances
Maintain confidentiality and adhere to ethical financial practices
Required Qualifications and Experience
High School Diploma or GEDrequired.
Experience in accountspayable, preferably in a nonprofit or donor-funded environment
Knowledge of basic accounting principles and AP procedures
Strong attention to detail and accuracy
Preferable,experience with accounting systems SageIntact
Proficiencyin Microsoft Excel and otherMicrosoftoffice tools
Ability to meet deadlines in a structured compliance environment
Preferred Qualifications
Travel Requirements
This position offers afull-time, hybridschedule and is basedinWading River, NY.
Disclaimer
The statementshereinare intended to describe the general nature and level of work beingperformed by the incumbent in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skillsrequired ofa person in thisposition.
Diversity, Equity, Inclusion and Belonging Statement
With more than 250 years of combined experience, Little Flower Children and Family Services of New York and St. John’s Residence for Boys have a long-standing history of serving children, youth, adults and families of color. Our mission, vision and values are grounded in elevating the shared humanity of every staff member, community partner and those with whom we engage. We recognize that our DEIB work is continuously evolving as we strive for equity and inclusion for individuals of all races, ethnicities, genders, sexualities, ages, abilities, religions and lived experiences.
Accessibility
Some job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may be designed to protect the safety and health of the employee, their fellow employees and the individuals being served and may therefore exclude some individuals.
Equal Employment Opportunity Statement
Little Flower Children and Family Services of New Yorkprovides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other legally protected group status.
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The Accounts Payable Clerk supports the financial operations of the organization by processing vendor invoices, managing payments, and maintaining accurate financial records in accordance with nonprofit accounting standards, donor requirements, and internal controls. The role plays a key part in ensuring transparency, accountability, and effective use of organizational funds.
About Little Flower
Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929.
Our staffof more than 500builds well-being by providing prevention services, foster care, residential treatment care, adoption services,programsand services for individuals with developmental disabilities, and medical and mental health services.
Responsibilities
Verify invoices for proper authorization, coding, and supporting documentation
Process vendor and service provider invoices accurately andtimely
Maintain accounts payable records in compliance with nonprofit and donor regulations
Generate and prepare payments using multiple systems in conjunction with Sage Intact
Reconcile vendor statements and resolve discrepancies
Ensure expenses areallocatedcorrectly to programs, grants, and funding sources
When needed, assist with month-end closing and yearly audits
Respond to vendor and internal staff inquiries regarding invoices, payments, and account balances
Maintain confidentiality and adhere to ethical financial practices
Required Qualifications and Experience
High School Diploma or GEDrequired.
Experience in accountspayable, preferably in a nonprofit or donor-funded environment
Knowledge of basic accounting principles and AP procedures
Strong attention to detail and accuracy
Preferable,experience with accounting systems SageIntact
Proficiencyin Microsoft Excel and otherMicrosoftoffice tools
Ability to meet deadlines in a structured compliance environment
Preferred Qualifications
Travel Requirements
This position offers afull-time, hybridschedule and is basedinWading River, NY.
Disclaimer
The statementshereinare intended to describe the general nature and level of work beingperformed by the incumbent in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skillsrequired ofa person in thisposition.
Diversity, Equity, Inclusion and Belonging Statement
With more than 250 years of combined experience, Little Flower Children and Family Services of New York and St. John’s Residence for Boys have a long-standing history of serving children, youth, adults and families of color. Our mission, vision and values are grounded in elevating the shared humanity of every staff member, community partner and those with whom we engage. We recognize that our DEIB work is continuously evolving as we strive for equity and inclusion for individuals of all races, ethnicities, genders, sexualities, ages, abilities, religions and lived experiences.
Accessibility
Some job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may be designed to protect the safety and health of the employee, their fellow employees and the individuals being served and may therefore exclude some individuals.
Equal Employment Opportunity Statement
Little Flower Children and Family Services of New Yorkprovides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other legally protected group status.
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