Executive Operations and Administrative Assistant
7-Eleven, Irving, TX, United States
Job Summary
The Executive Operations & Administrative Assistant provides high-level administrative and operational support to senior leadership, while reporting directly to the Senior HR Director. This role serves as a key partner across HR (People), Risk, IT, and Travel functions, ensuring seamless coordination of executive priorities and business operations. The position requires a highly organized, detail‑oriented professional who can manage confidential information, support cross‑functional initiatives, and balance executive support with operational responsibilities.
Responsibilities
Executive & Administrative Support
Assist with shipping and logistics coordination.
Prepare for Dallas office meetings and coordinate presentations and participant engagement.
Manage office operations including supplies, scheduling, and facilities.
Oversee vendor relationships for events and office services.
Operational & Cross-Functional Support
Support daily operations across departments by handling administrative tasks, coordinating activities, and ensuring teams have needed information and resources.
Assist with planning and tracking projects by gathering information with cross‑functioning departments, conducting research, scheduling tasks, and supporting key initiatives.
Review processes and help implement changes to reduce inefficiencies and improve productivity.
Risk Management Support
Assist in risk management projects and governance initiatives.
Gather, analyze, and validate data for reporting and decision‑making.
Support presentation preparation, documentation, tracking, and reporting cycles.
Coordinate with stakeholders to ensure compliance and program execution.
Travel Coordination
Manage domestic and international travel logistics.
Coordinate flights, accommodations, itineraries, and visa requirements.
Prepare and reconcile travel‑related expense reports.
IT & Vendor Support
Provide technology‑related support to address and manage office IT issues.
Ensure smooth tracking and coordination of IT‑related activities to support effective issue resolution.
Serve as a liaison to support collaboration between 7&i and 7IN on technology‑related topics and initiatives.
People (HR) Support
Partner with HR on onboarding and employee logistics.
Coordinate equipment setup, badge provisioning, and system access.
Support employee engagement initiatives and internal communications.
KPIs
Accuracy and timeliness of reports and documentation.
Successful coordination of travel and events.
Contribution to risk and operational initiatives.
Process efficiency improvements.
Job Requirements and Qualifications
Education
Bachelor’s degree in business administration or related field (or equivalent experience).
Work Experience
3-5 years of experience in administration, operations, or executive support.
Strong organizational and multitasking skills with high attention to detail.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Preferred Skills and Experiences
Experience supporting multiple teams or functions in a fast‑paced environment.
Familiarity with HR processes, onboarding, or HRIS systems.
Experience with travel coordination or IT management.
Exposure to financial processes such as invoicing or expense report tracking.
Language Skills
English proficiency; bilingual preferred.
Location
Dallas, TX USA
Travel Requirements
5-10%
Core Competencies
Communication
Global mindset
Risk management analysis and execution
Working with and managing diverse teams (globally and organizationally)
Functional Use and Knowledge Of
Microsoft Office Suite and Teams
Strong organizational and multitasking skills with high attention to detail
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
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The Executive Operations & Administrative Assistant provides high-level administrative and operational support to senior leadership, while reporting directly to the Senior HR Director. This role serves as a key partner across HR (People), Risk, IT, and Travel functions, ensuring seamless coordination of executive priorities and business operations. The position requires a highly organized, detail‑oriented professional who can manage confidential information, support cross‑functional initiatives, and balance executive support with operational responsibilities.
Responsibilities
Executive & Administrative Support
Assist with shipping and logistics coordination.
Prepare for Dallas office meetings and coordinate presentations and participant engagement.
Manage office operations including supplies, scheduling, and facilities.
Oversee vendor relationships for events and office services.
Operational & Cross-Functional Support
Support daily operations across departments by handling administrative tasks, coordinating activities, and ensuring teams have needed information and resources.
Assist with planning and tracking projects by gathering information with cross‑functioning departments, conducting research, scheduling tasks, and supporting key initiatives.
Review processes and help implement changes to reduce inefficiencies and improve productivity.
Risk Management Support
Assist in risk management projects and governance initiatives.
Gather, analyze, and validate data for reporting and decision‑making.
Support presentation preparation, documentation, tracking, and reporting cycles.
Coordinate with stakeholders to ensure compliance and program execution.
Travel Coordination
Manage domestic and international travel logistics.
Coordinate flights, accommodations, itineraries, and visa requirements.
Prepare and reconcile travel‑related expense reports.
IT & Vendor Support
Provide technology‑related support to address and manage office IT issues.
Ensure smooth tracking and coordination of IT‑related activities to support effective issue resolution.
Serve as a liaison to support collaboration between 7&i and 7IN on technology‑related topics and initiatives.
People (HR) Support
Partner with HR on onboarding and employee logistics.
Coordinate equipment setup, badge provisioning, and system access.
Support employee engagement initiatives and internal communications.
KPIs
Accuracy and timeliness of reports and documentation.
Successful coordination of travel and events.
Contribution to risk and operational initiatives.
Process efficiency improvements.
Job Requirements and Qualifications
Education
Bachelor’s degree in business administration or related field (or equivalent experience).
Work Experience
3-5 years of experience in administration, operations, or executive support.
Strong organizational and multitasking skills with high attention to detail.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Preferred Skills and Experiences
Experience supporting multiple teams or functions in a fast‑paced environment.
Familiarity with HR processes, onboarding, or HRIS systems.
Experience with travel coordination or IT management.
Exposure to financial processes such as invoicing or expense report tracking.
Language Skills
English proficiency; bilingual preferred.
Location
Dallas, TX USA
Travel Requirements
5-10%
Core Competencies
Communication
Global mindset
Risk management analysis and execution
Working with and managing diverse teams (globally and organizationally)
Functional Use and Knowledge Of
Microsoft Office Suite and Teams
Strong organizational and multitasking skills with high attention to detail
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
#J-18808-Ljbffr