Courtroom Clerk
Maryland Judiciary, Bel Air, MD, United States
Overview
Courtroom Clerk – Harford County District Court, Bel Air, MD. Location: 2 S. Bond St. Suite 100, Bel Air, MD 21014. Closing Date: May 4, 2026. Salary: $57,534. FLSA Status: Non-Exempt. Position Type: FT. At Will: No.
Essential Job Functions
This position performs specialized and advanced clerical work within a courtroom preceding, during, and following scheduled trials for criminal, traffic, and civil cases. Assists the Judge in maintenance, operation, and organization of the courtroom, prepares and generates paperwork for the Judge and/or the defendant’s signature, utilizes remote technology for daily proceedings and administers the oath. Maintains the integrity of formal court recorded proceedings and resolves a variety of unprecedented or unusual problems. Performs other clerical duties such as generating and maintaining daily reports, tracking special conditions ordered by the Judge, and creating files to include traffic, speed camera, school zone, and work zone citations.
Essential Duties And Responsibilities
DOCKET PREPARATION:
Prints and prepares all criminal/traffic cases and calendars scheduled for trial on a weekly basis. Attaches and/or verifies that all required paperwork is with the docket. Determines whether a defendant is incarcerated or released. Completes competency paperwork for MDH. Marks criminal dockets for required fingerprinting.
COURTROOM TASKS:
Prior to judge taking bench, tests recording equipment, logs into all programs used during court session, verifies that all cases scheduled are accounted for, acquires lock-up list from Sheriff’s Department, forwards any files to the Judge that they wish to review (VOPs, modifications, competency, or re-considerations). Reviews docket for any traffic deletions. Assists in the process of having unserved defendants served with their criminal summons by local law enforcement.
DURING SESSION:
Enters disposition of each case in the case management system (Odyssey and Clerk’s Edition), prepares all necessary paperwork and/or Orders to be signed by presiding Judge, defendant, e.g., fingerprinting order, probation docket, commitment and releases, assembles and forwards paperwork to appropriate agencies, maintains recording system (CourtSmart), records Judge’s bench time, utilizes Zoom for remote hearings.
END OF SESSION:
Generates/verifies courtroom summary report, verifies disposition information for accuracy, enters all manual information, dispositions, civil judgments, etc., sort/attach trial summaries and forwards to appropriate agencies; verifies that all monies issued in court are paid or have a due date entered, forwards courtroom session summary report for verification, scans all dockets into Odyssey in a timely manner, disperses fingerprint orders to proper parties. Sends speed camera, school bus, work zone, and red-light camera citations to appropriate vendor. Completes Jury Trial prayers in Odyssey and forwards to Circuit Court.
SUPPORT DUTIES:
Assists all other departments when needed; assists with phones; works Central queue bin; MDH e-filings; verifies Commissioner box; maintains docket boards; performs miscellaneous tasks as assigned or as required.
Minimum Qualifications
Education:
High school diploma (or GED equivalent).
Experience:
Two (2) years of work experience, to include one (1) year in court operations or in the fields of criminal justice, parole and probation, legal or financial services.
Note:
A Bachelor’s Degree may substitute the required work experience. A Paralegal/Associates Degree or 60 college credits may substitute the required work experience. A Paralegal Certificate May Substitute The Required Work Experience.
Knowledge, Skills, and Abilities
Knowledge Of:
District Court forms, practices, rules, procedures, protocols, regulations, systems, and equipment required to support the specialized work of the assigned unit(s). Legal terminology and court procedures. Judicial policies, procedures, and forms. Basic English and arithmetic.
Skill In:
Operation of recording equipment, computer terminals, and related software. Typing on a personal computer. Managing priorities to meet critical deadlines while multitasking.
Ability To:
Acquire knowledge of Maryland Judiciary procedures, rules, practices, regulations, and jurisdictional courts. Make work decisions in accordance with laws, regulations, rules, and Judiciary policies. Apply job-related terminology, policies, procedures, regulations, and laws to define problems, collect data, establish facts, record data, complete forms, and provide information to customers. Communicate clearly, tactfully, and effectively with judges, the public, police, attorneys, and other court officials. Follow procedures and instructions. Multitask, adapt quickly, set priorities, and work under pressure. Maintain confidentiality and discretion. Understand and carry out complex instructions. Pay attention to detail. Exercise tact, diplomacy, and impartiality. Use and maintain filing systems. Establish and maintain effective working relationships. Be able to work additional hours and emergencies. Access detailed case records from previous years in the mainframe system. Maintain a professional appearance.
Physical Requirements
Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If using arm/leg controls requires more than sedentary work, the job is rated for light work.
Equipment, Machinery And Tools
Personal computer to prepare courtroom paperwork, docket preparation, and communication.
Calculator, Copier/Scanner, Fax machine, CourtSmart server, Desktop scanner.
Software And Computer Skills
Microsoft Office, Odyssey, Clerk’s Edition, CourtSmart, DV Office, DV Courtroom, Clerks Assistant, Mainframe, Oracle PeopleSoft, Central Clerk, Zoom for Government. Must be able to type quickly and accurately.
Selection Process
Your application package will be used to determine eligibility, qualifications, and ranking for this position. It is essential that you provide complete and accurate information. Describe duties thoroughly; avoid resume-only descriptions. Complete applications must be submitted by the closing date. Resumes will not be accepted in lieu of a completed application. Incomplete applications will not be accepted. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.
Contact and Additional Information
For further information please contact Talent Acquisition at aocta@mdcourts.gov. The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by law. Applicants requiring ADA accommodations should email ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. Policy regarding equal employment opportunity is available here: Policy Prohibiting Discrimination, Harassment, and Retaliation.
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Courtroom Clerk – Harford County District Court, Bel Air, MD. Location: 2 S. Bond St. Suite 100, Bel Air, MD 21014. Closing Date: May 4, 2026. Salary: $57,534. FLSA Status: Non-Exempt. Position Type: FT. At Will: No.
Essential Job Functions
This position performs specialized and advanced clerical work within a courtroom preceding, during, and following scheduled trials for criminal, traffic, and civil cases. Assists the Judge in maintenance, operation, and organization of the courtroom, prepares and generates paperwork for the Judge and/or the defendant’s signature, utilizes remote technology for daily proceedings and administers the oath. Maintains the integrity of formal court recorded proceedings and resolves a variety of unprecedented or unusual problems. Performs other clerical duties such as generating and maintaining daily reports, tracking special conditions ordered by the Judge, and creating files to include traffic, speed camera, school zone, and work zone citations.
Essential Duties And Responsibilities
DOCKET PREPARATION:
Prints and prepares all criminal/traffic cases and calendars scheduled for trial on a weekly basis. Attaches and/or verifies that all required paperwork is with the docket. Determines whether a defendant is incarcerated or released. Completes competency paperwork for MDH. Marks criminal dockets for required fingerprinting.
COURTROOM TASKS:
Prior to judge taking bench, tests recording equipment, logs into all programs used during court session, verifies that all cases scheduled are accounted for, acquires lock-up list from Sheriff’s Department, forwards any files to the Judge that they wish to review (VOPs, modifications, competency, or re-considerations). Reviews docket for any traffic deletions. Assists in the process of having unserved defendants served with their criminal summons by local law enforcement.
DURING SESSION:
Enters disposition of each case in the case management system (Odyssey and Clerk’s Edition), prepares all necessary paperwork and/or Orders to be signed by presiding Judge, defendant, e.g., fingerprinting order, probation docket, commitment and releases, assembles and forwards paperwork to appropriate agencies, maintains recording system (CourtSmart), records Judge’s bench time, utilizes Zoom for remote hearings.
END OF SESSION:
Generates/verifies courtroom summary report, verifies disposition information for accuracy, enters all manual information, dispositions, civil judgments, etc., sort/attach trial summaries and forwards to appropriate agencies; verifies that all monies issued in court are paid or have a due date entered, forwards courtroom session summary report for verification, scans all dockets into Odyssey in a timely manner, disperses fingerprint orders to proper parties. Sends speed camera, school bus, work zone, and red-light camera citations to appropriate vendor. Completes Jury Trial prayers in Odyssey and forwards to Circuit Court.
SUPPORT DUTIES:
Assists all other departments when needed; assists with phones; works Central queue bin; MDH e-filings; verifies Commissioner box; maintains docket boards; performs miscellaneous tasks as assigned or as required.
Minimum Qualifications
Education:
High school diploma (or GED equivalent).
Experience:
Two (2) years of work experience, to include one (1) year in court operations or in the fields of criminal justice, parole and probation, legal or financial services.
Note:
A Bachelor’s Degree may substitute the required work experience. A Paralegal/Associates Degree or 60 college credits may substitute the required work experience. A Paralegal Certificate May Substitute The Required Work Experience.
Knowledge, Skills, and Abilities
Knowledge Of:
District Court forms, practices, rules, procedures, protocols, regulations, systems, and equipment required to support the specialized work of the assigned unit(s). Legal terminology and court procedures. Judicial policies, procedures, and forms. Basic English and arithmetic.
Skill In:
Operation of recording equipment, computer terminals, and related software. Typing on a personal computer. Managing priorities to meet critical deadlines while multitasking.
Ability To:
Acquire knowledge of Maryland Judiciary procedures, rules, practices, regulations, and jurisdictional courts. Make work decisions in accordance with laws, regulations, rules, and Judiciary policies. Apply job-related terminology, policies, procedures, regulations, and laws to define problems, collect data, establish facts, record data, complete forms, and provide information to customers. Communicate clearly, tactfully, and effectively with judges, the public, police, attorneys, and other court officials. Follow procedures and instructions. Multitask, adapt quickly, set priorities, and work under pressure. Maintain confidentiality and discretion. Understand and carry out complex instructions. Pay attention to detail. Exercise tact, diplomacy, and impartiality. Use and maintain filing systems. Establish and maintain effective working relationships. Be able to work additional hours and emergencies. Access detailed case records from previous years in the mainframe system. Maintain a professional appearance.
Physical Requirements
Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If using arm/leg controls requires more than sedentary work, the job is rated for light work.
Equipment, Machinery And Tools
Personal computer to prepare courtroom paperwork, docket preparation, and communication.
Calculator, Copier/Scanner, Fax machine, CourtSmart server, Desktop scanner.
Software And Computer Skills
Microsoft Office, Odyssey, Clerk’s Edition, CourtSmart, DV Office, DV Courtroom, Clerks Assistant, Mainframe, Oracle PeopleSoft, Central Clerk, Zoom for Government. Must be able to type quickly and accurately.
Selection Process
Your application package will be used to determine eligibility, qualifications, and ranking for this position. It is essential that you provide complete and accurate information. Describe duties thoroughly; avoid resume-only descriptions. Complete applications must be submitted by the closing date. Resumes will not be accepted in lieu of a completed application. Incomplete applications will not be accepted. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.
Contact and Additional Information
For further information please contact Talent Acquisition at aocta@mdcourts.gov. The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by law. Applicants requiring ADA accommodations should email ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. Policy regarding equal employment opportunity is available here: Policy Prohibiting Discrimination, Harassment, and Retaliation.
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