Administrative Coordinator
TESSMER LAW FIRM PLLC, San Antonio, TX, United States
Benefits
401(k) and retirement plan
Company parties
Dental insurance
Health insurance
Vision insurance
Paid time off
Training & development
Life insurance
Tessmer Law Firm is an award-winning family law firm located in San Antonio, Texas (78229), in the prestigious Northwest Center Building at the intersection of Loop 410 and I‑10. Led by Heather Tessmer, our experienced legal team is dedicated to providing tough but fair, collaborative, and efficient legal services throughout San Antonio, Boerne, and the greater Central Texas area.
Our practice areas include divorce, child custody, military divorce, collaborative divorce, and will and estate planning. We are currently seeking a detail-oriented and proactive Administrative Coordinator to support our growing team.
Position Overview
The Administrative Coordinator plays a vital, cross‑functional role in supporting day‑to‑day office operations, client experience, billing processes, and internal events. This position works collaboratively with the administrative team and staff across the firm and requires a proactive, adaptable professional who understands they will have a hand in most administrative functions. The ideal candidate is comfortable wearing many hats and thrives in a fast‑paced, team‑oriented environment.
Key Responsibilities
Cross‑Functional Collaboration
Support administrative needs across all departments, including legal staff, billing, intake, and leadership
Serve as a central point of coordination
Assist with firm‑wide internal initiatives and special projects as needed
Adapt quickly to shifting priorities and evolving firm needs
Take ownership of tasks from start to finish, ensuring follow‑through and accountability
Front Office & Intake Support
Provide intake and front desk coverage as needed
Answer incoming calls and route inquiries appropriately
Maintain professional communication with clients and staff
Administrative Support
Manage emails and calendars
Create calendar entries with complete details for hearings, consultations, and firm events
Office Events
Coordinate quarterly internal events
Schedule and organize luncheons
Assist with additional administrative duties as assigned
Billing & Financial Administration
Assist with client billing questions and handle billing‑related calls
Send internal billing cycle notification emails
Process credit card payments
Assist with collections as needed
Skills & Qualifications
Associate degree preferred
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Comfortable working across departments and supporting a broad range of administrative functions
Flexible, adaptable, and willing to take initiative in a dynamic environment
Bookkeeping or basic accounting experience a plus
Excellent organizational and time management skills
Strong written and verbal communication abilities
Meticulous attention to detail and strong problem‑solving skills
Professional, dependable, and efficient
Ability to prioritize multiple tasks in a fast‑paced environment
Initiative‑taker who follows direction while thinking creatively
Event coordination and party‑planning experience a plus
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401(k) and retirement plan
Company parties
Dental insurance
Health insurance
Vision insurance
Paid time off
Training & development
Life insurance
Tessmer Law Firm is an award-winning family law firm located in San Antonio, Texas (78229), in the prestigious Northwest Center Building at the intersection of Loop 410 and I‑10. Led by Heather Tessmer, our experienced legal team is dedicated to providing tough but fair, collaborative, and efficient legal services throughout San Antonio, Boerne, and the greater Central Texas area.
Our practice areas include divorce, child custody, military divorce, collaborative divorce, and will and estate planning. We are currently seeking a detail-oriented and proactive Administrative Coordinator to support our growing team.
Position Overview
The Administrative Coordinator plays a vital, cross‑functional role in supporting day‑to‑day office operations, client experience, billing processes, and internal events. This position works collaboratively with the administrative team and staff across the firm and requires a proactive, adaptable professional who understands they will have a hand in most administrative functions. The ideal candidate is comfortable wearing many hats and thrives in a fast‑paced, team‑oriented environment.
Key Responsibilities
Cross‑Functional Collaboration
Support administrative needs across all departments, including legal staff, billing, intake, and leadership
Serve as a central point of coordination
Assist with firm‑wide internal initiatives and special projects as needed
Adapt quickly to shifting priorities and evolving firm needs
Take ownership of tasks from start to finish, ensuring follow‑through and accountability
Front Office & Intake Support
Provide intake and front desk coverage as needed
Answer incoming calls and route inquiries appropriately
Maintain professional communication with clients and staff
Administrative Support
Manage emails and calendars
Create calendar entries with complete details for hearings, consultations, and firm events
Office Events
Coordinate quarterly internal events
Schedule and organize luncheons
Assist with additional administrative duties as assigned
Billing & Financial Administration
Assist with client billing questions and handle billing‑related calls
Send internal billing cycle notification emails
Process credit card payments
Assist with collections as needed
Skills & Qualifications
Associate degree preferred
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Comfortable working across departments and supporting a broad range of administrative functions
Flexible, adaptable, and willing to take initiative in a dynamic environment
Bookkeeping or basic accounting experience a plus
Excellent organizational and time management skills
Strong written and verbal communication abilities
Meticulous attention to detail and strong problem‑solving skills
Professional, dependable, and efficient
Ability to prioritize multiple tasks in a fast‑paced environment
Initiative‑taker who follows direction while thinking creatively
Event coordination and party‑planning experience a plus
#J-18808-Ljbffr