Payroll Accountant
Kelley Create, Kent, WA, United States
Job Description
Kelley Create is a dynamic and innovative business technology company dedicated to helping our partners grow their businesses while supporting the wild success of our co-workers and ourselves. We pride ourselves on delivering exceptional customer service and are committed to driving growth and success in our industry.
Summary:
Kelley Create is seeking a detail‑oriented and technically strong Payroll Accountant to manage full‑cycle payroll operations for a multi‑state workforce. This role supports a dynamic compensation environment that includes hourly, salaried, commission, and draw‑based pay structures.
The Payroll Accountant will ensure strict compliance with federal, state, and local wage and hour laws, maintain accurate payroll records, and support audit and reporting requirements. This position operates within a small, high‑functioning payroll team and requires both precision and the ability to manage complex payroll scenarios.
Key Responsibilities:
Payroll Processing:
Process
biweekly full‑cycle payroll
for multi‑state employees, including hourly, salaried, commission, and draw‑based compensation structures
Ensure compliance with
federal, state, and local wage and hour laws , including multi‑state tax requirements
Maintain and reconcile payroll records, ensuring accuracy across earnings, deductions, and tax withholdings
Reconcile and audit
benefit deductions , including medical, dental, vision, HSA, and FSA contributions
Partner with Finance and HR to support
payroll‑related reporting and general ledger alignment
Prepare, review, and submit
state and local payroll tax filings
Support
internal and external audits , including 401(k), financial audits, and compliance reviews
Investigate and resolve payroll discrepancies in a timely manner
Maintain strict confidentiality of employee payroll and financial data
Collaborate within a small payroll team to ensure deadlines and service levels are consistently met
Recruitment and Onboarding Support:
Assist in the recruitment process by posting job openings, scheduling interviews, and communicating with candidates
Help prepare offer letters and employment agreements
Coordinate the onboarding process, including preparing new hire paperwork and organizing new hire orientations
Coordinate pre‑employment activities such as background checks, reference checks, and new hire paperwork
Employee Records and Documentation:
Maintain accurate and up‑to‑date employee records in the HR system (HRIS)
Ensure compliance with all legal documentation requirements, including I‑9s, W‑4s, and other employment forms
Compliance and Reporting:
Assist in ensuring compliance with federal, state, and local labor laws and company policies
Prepare reports related to HR functions such as headcount, turnover rates, and employee demographics
Competencies:
Customer Focus:
Demonstrate understanding and compassion for concerns and issues; promptly address customer inquiries and complaints; go above and beyond to ensure customer satisfaction
Communication Skills:
Clearly and effectively communicate with customers and team members; write concise, clear, and professional emails and messages; pay full attention to customers and respond appropriately
Problem‑Solving Skills:
Identify the root cause of customer issues and develop effective solutions; think outside the box to resolve problems and improve service; make sound decisions quickly to address customer needs and issues
Time Management:
Effectively prioritize tasks to manage multiple customer inquiries and issues; complete tasks efficiently
Adaptability:
Adapt to changing customer needs, policies, and technologies; remain calm and effective under pressure during high‑volume periods; learn new procedures and systems quickly as required
Qualifications:
Minimum 2+ years of payroll accounting experience, preferably in a multi‑state environment
Strong working knowledge of payroll tax compliance (federal, state, and local)
Hands‑on experience with ADP Workforce Now or similar payroll systems
Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP/XLOOKUP, data reconciliation)
High level of accuracy, attention to detail, and organizational skills
Ability to handle sensitive information with discretion and professionalism
Preferred Skills:
Associate degree in Accounting or related field
Experience supporting audits (financial, payroll, or 401(k))
Familiarity with commission and draw compensation structures
Experience working in a multi‑state or distributed workforce environment
Strong understanding of benefits payroll impacts, including pre‑tax vs. post‑tax deductions and arrears management
Knowledge of wage garnishments, levies, and child support orders across multiple jurisdictions
Language Skills
Read and interpret documents such as safety rules, invoices, SOP, and instructions; write routine reports and correspondence; effectively present information in one‑on‑one and small group situations to customers, vendors, and other employees.
Math Skills
Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rates, ratios, and percentages; draw and interpret bar graphs.
Reasoning Ability
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; deal with problems involving several concrete variables in standardized situations; identify problems, gather information, and offer solutions.
Computer Skills
Proficiency with Microsoft Word, Excel, and Outlook is required. Proficiency with email is required.
#J-18808-Ljbffr
Kelley Create is a dynamic and innovative business technology company dedicated to helping our partners grow their businesses while supporting the wild success of our co-workers and ourselves. We pride ourselves on delivering exceptional customer service and are committed to driving growth and success in our industry.
Summary:
Kelley Create is seeking a detail‑oriented and technically strong Payroll Accountant to manage full‑cycle payroll operations for a multi‑state workforce. This role supports a dynamic compensation environment that includes hourly, salaried, commission, and draw‑based pay structures.
The Payroll Accountant will ensure strict compliance with federal, state, and local wage and hour laws, maintain accurate payroll records, and support audit and reporting requirements. This position operates within a small, high‑functioning payroll team and requires both precision and the ability to manage complex payroll scenarios.
Key Responsibilities:
Payroll Processing:
Process
biweekly full‑cycle payroll
for multi‑state employees, including hourly, salaried, commission, and draw‑based compensation structures
Ensure compliance with
federal, state, and local wage and hour laws , including multi‑state tax requirements
Maintain and reconcile payroll records, ensuring accuracy across earnings, deductions, and tax withholdings
Reconcile and audit
benefit deductions , including medical, dental, vision, HSA, and FSA contributions
Partner with Finance and HR to support
payroll‑related reporting and general ledger alignment
Prepare, review, and submit
state and local payroll tax filings
Support
internal and external audits , including 401(k), financial audits, and compliance reviews
Investigate and resolve payroll discrepancies in a timely manner
Maintain strict confidentiality of employee payroll and financial data
Collaborate within a small payroll team to ensure deadlines and service levels are consistently met
Recruitment and Onboarding Support:
Assist in the recruitment process by posting job openings, scheduling interviews, and communicating with candidates
Help prepare offer letters and employment agreements
Coordinate the onboarding process, including preparing new hire paperwork and organizing new hire orientations
Coordinate pre‑employment activities such as background checks, reference checks, and new hire paperwork
Employee Records and Documentation:
Maintain accurate and up‑to‑date employee records in the HR system (HRIS)
Ensure compliance with all legal documentation requirements, including I‑9s, W‑4s, and other employment forms
Compliance and Reporting:
Assist in ensuring compliance with federal, state, and local labor laws and company policies
Prepare reports related to HR functions such as headcount, turnover rates, and employee demographics
Competencies:
Customer Focus:
Demonstrate understanding and compassion for concerns and issues; promptly address customer inquiries and complaints; go above and beyond to ensure customer satisfaction
Communication Skills:
Clearly and effectively communicate with customers and team members; write concise, clear, and professional emails and messages; pay full attention to customers and respond appropriately
Problem‑Solving Skills:
Identify the root cause of customer issues and develop effective solutions; think outside the box to resolve problems and improve service; make sound decisions quickly to address customer needs and issues
Time Management:
Effectively prioritize tasks to manage multiple customer inquiries and issues; complete tasks efficiently
Adaptability:
Adapt to changing customer needs, policies, and technologies; remain calm and effective under pressure during high‑volume periods; learn new procedures and systems quickly as required
Qualifications:
Minimum 2+ years of payroll accounting experience, preferably in a multi‑state environment
Strong working knowledge of payroll tax compliance (federal, state, and local)
Hands‑on experience with ADP Workforce Now or similar payroll systems
Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP/XLOOKUP, data reconciliation)
High level of accuracy, attention to detail, and organizational skills
Ability to handle sensitive information with discretion and professionalism
Preferred Skills:
Associate degree in Accounting or related field
Experience supporting audits (financial, payroll, or 401(k))
Familiarity with commission and draw compensation structures
Experience working in a multi‑state or distributed workforce environment
Strong understanding of benefits payroll impacts, including pre‑tax vs. post‑tax deductions and arrears management
Knowledge of wage garnishments, levies, and child support orders across multiple jurisdictions
Language Skills
Read and interpret documents such as safety rules, invoices, SOP, and instructions; write routine reports and correspondence; effectively present information in one‑on‑one and small group situations to customers, vendors, and other employees.
Math Skills
Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rates, ratios, and percentages; draw and interpret bar graphs.
Reasoning Ability
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; deal with problems involving several concrete variables in standardized situations; identify problems, gather information, and offer solutions.
Computer Skills
Proficiency with Microsoft Word, Excel, and Outlook is required. Proficiency with email is required.
#J-18808-Ljbffr