Payroll Tax Analyst
KellyMitchell, Los Angeles, CA, United States
Job Description
The Opportunity
What You’ll Do
Ensure accurate and timely filing of all monthly, quarterly, and annual payroll tax returns, including W-2s and W-2c corrections
Perform end-to-end reconciliations of payroll tax data across systems and third-party vendors; investigate and resolve discrepancies
Reconcile quarterly Form 941 filings to W-2 totals and validate wage and tax balances across multiple entities
Analyze and resolve complex payroll tax matters, including multi-state taxation, employee mobility, reciprocal agreements, stock compensation, and fringe benefits
Review daily tax filings submitted to third-party vendors and address discrepancies proactively
Conduct regular audits of gross-to-taxable wage calculations to ensure compliance and accuracy
Manage and resolve tax notices in partnership with third-party vendors—identifying root causes and implementing preventive measures
Serve as a subject matter expert by responding to payroll tax inquiries from employees, agencies, and internal stakeholders
Lead W-2 correction processes, including preparation, review, and distribution of W-2c forms
Review and test system updates (e.g., Workday), ensuring compliance with evolving tax regulations and communicating changes to stakeholders
Partner closely with Payroll and HR to ensure accurate state and local tax setup, particularly for multi-state employees
Maintain unemployment tax rates and ensure timely updates with third-party vendors
Register for new state and local tax accounts as business needs evolve
Prepare and file tax returns not handled by third-party providers, including specialized government reporting
Review third-party sick pay reporting for compliance and accuracy
Continuously improve payroll tax processes through documentation, standardization, and automation initiatives
Stay current on federal, state, and local tax laws and advise leadership on compliance requirements and risks
Experience Required for Your Success
What You Bring
Bachelor’s degree or equivalent combination of education and experience
5+ years of payroll tax experience in a multi-state, multi-entity environment supporting a large and/or remote workforce
Strong knowledge of federal, state, and local payroll tax regulations and wage compliance requirements
Proven experience with payroll tax reconciliations (monthly, quarterly, and annual)
Solid understanding of fringe benefit taxation and equity compensation (e.g., RSUs, non-qualified stock options)
Advanced analytical skills with proficiency in Excel (e.g., VLOOKUPs, PivotTables) or similar tools
Ability to navigate ambiguity, analyze complex datasets, and implement practical solutions
Strong communication and stakeholder management skills
High level of integrity and ability to handle sensitive, confidential information
Preferred Qualifications
FPC or CPP certification
Experience with Workday and/or ADP payroll systems
Exposure to global payroll, including UK, EU, or Israel
Experience supporting expatriate and inpat payroll tax scenarios
Benefits
Medical, Dental, & Vision InsurancePlans
Company Description
Diversity is our legacy, our today, and our tomorrow. As an employee-owned, women-led organization, we have a long-standing commitment to fostering a diverse and inclusive workforce while helping our clients achieve the same. We’re inspired to do our best work every day because our best work enriches careers and lives, drives business successes, and fuels technology innovation.
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The Opportunity
What You’ll Do
Ensure accurate and timely filing of all monthly, quarterly, and annual payroll tax returns, including W-2s and W-2c corrections
Perform end-to-end reconciliations of payroll tax data across systems and third-party vendors; investigate and resolve discrepancies
Reconcile quarterly Form 941 filings to W-2 totals and validate wage and tax balances across multiple entities
Analyze and resolve complex payroll tax matters, including multi-state taxation, employee mobility, reciprocal agreements, stock compensation, and fringe benefits
Review daily tax filings submitted to third-party vendors and address discrepancies proactively
Conduct regular audits of gross-to-taxable wage calculations to ensure compliance and accuracy
Manage and resolve tax notices in partnership with third-party vendors—identifying root causes and implementing preventive measures
Serve as a subject matter expert by responding to payroll tax inquiries from employees, agencies, and internal stakeholders
Lead W-2 correction processes, including preparation, review, and distribution of W-2c forms
Review and test system updates (e.g., Workday), ensuring compliance with evolving tax regulations and communicating changes to stakeholders
Partner closely with Payroll and HR to ensure accurate state and local tax setup, particularly for multi-state employees
Maintain unemployment tax rates and ensure timely updates with third-party vendors
Register for new state and local tax accounts as business needs evolve
Prepare and file tax returns not handled by third-party providers, including specialized government reporting
Review third-party sick pay reporting for compliance and accuracy
Continuously improve payroll tax processes through documentation, standardization, and automation initiatives
Stay current on federal, state, and local tax laws and advise leadership on compliance requirements and risks
Experience Required for Your Success
What You Bring
Bachelor’s degree or equivalent combination of education and experience
5+ years of payroll tax experience in a multi-state, multi-entity environment supporting a large and/or remote workforce
Strong knowledge of federal, state, and local payroll tax regulations and wage compliance requirements
Proven experience with payroll tax reconciliations (monthly, quarterly, and annual)
Solid understanding of fringe benefit taxation and equity compensation (e.g., RSUs, non-qualified stock options)
Advanced analytical skills with proficiency in Excel (e.g., VLOOKUPs, PivotTables) or similar tools
Ability to navigate ambiguity, analyze complex datasets, and implement practical solutions
Strong communication and stakeholder management skills
High level of integrity and ability to handle sensitive, confidential information
Preferred Qualifications
FPC or CPP certification
Experience with Workday and/or ADP payroll systems
Exposure to global payroll, including UK, EU, or Israel
Experience supporting expatriate and inpat payroll tax scenarios
Benefits
Medical, Dental, & Vision InsurancePlans
Company Description
Diversity is our legacy, our today, and our tomorrow. As an employee-owned, women-led organization, we have a long-standing commitment to fostering a diverse and inclusive workforce while helping our clients achieve the same. We’re inspired to do our best work every day because our best work enriches careers and lives, drives business successes, and fuels technology innovation.
#J-18808-Ljbffr