Human Resources Specialist Associate
NMSU Conference Services, Las Cruces, NM, United States
Position Details
Position Title:
Human Resources Specialist Associate
College/Division:
Administration and Finance
Department:
510038-EMPLOYMENT & COMPENSATION SVCS
Location:
Las Cruces, NM
Target Hourly/Salary Rate:
17.85
Appointment Full-time Equivalency:
1.0
FLSA Status:
Non-Exempt
Bargaining Unit Announcement:
This is NOT a bargaining unit position with AFSCME
Contingent Upon Funding:
Not Applicable
Standard Work Schedule:
Standard (M-F, 8-5)
Job Duties and Responsibilities
The Human Resources Specialist Associate for Central Employment and Compensation supports a wide range of human resources operations with a focus on hiring processes, personnel actions, records management, and compliance-related activates. This role ensures accuracy, completeness, and timely processing of HR transactions while maintaining confidentiality and adherence to institutional policies.
Prepare and process hiring proposals and job postings for non-exempt positions.
Review and approve Handshake postings for student employment opportunities.
Audit student employee and graduate assistant hires to ensure accuracy and completeness of hiring documentation.
Review, prepare, and submit EPAFs and PAFs for non-exempt and student personnel actions.
Initiate and manage TAS background checks for applicable hires.
Triage and assign incoming HR ticket requests to the appropriate HR Business Partner.
Create and maintain personnel file records in compliance with recordkeeping requirements.
Assist with IPRA and subpoena requests, ensuring timely and accurate document support.
Support verification of employment requests.
Perform transcript coding and maintain related records.
Conduct research related to HRS requests and provide accurate information or recommendations.
Maintain and process mailed and faxed HR forms, ensuring proper documentation and routing.
Qualifications
Required Education and Experience:
High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.
Equivalent Qualifications:
Professional certifications such as PHR, SPHR, SHRM-CP, or SHRM-SCP may be considered as partial fulfillment of educational requirements, particularly when combined with relevant experience.
Preferred Qualifications:
Special Certification/Licensure (if any) can be noted here as applicable.
Working Conditions
Environment:
Work is normally performed in a typical interior/office work environment.
Physical Effort:
Light physical effort. Effort applies to no more than two (2) hours per day.
Lifting Requirements:
Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk:
No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research, public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures. NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
offers over ninety degrees and certificates, adult education, and workforce training.
Alamogordo Campus
serves base communities with a focus on workforce education.
Grants Campus
serves local communities in Cibola and McKinley counties.
Special Instructions to Applicants:
The electronic application is the official document used to qualify applicants. Paper or email documents will not be accepted. Required documents must be attached to this application.
EEO Statement:
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
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Position Title:
Human Resources Specialist Associate
College/Division:
Administration and Finance
Department:
510038-EMPLOYMENT & COMPENSATION SVCS
Location:
Las Cruces, NM
Target Hourly/Salary Rate:
17.85
Appointment Full-time Equivalency:
1.0
FLSA Status:
Non-Exempt
Bargaining Unit Announcement:
This is NOT a bargaining unit position with AFSCME
Contingent Upon Funding:
Not Applicable
Standard Work Schedule:
Standard (M-F, 8-5)
Job Duties and Responsibilities
The Human Resources Specialist Associate for Central Employment and Compensation supports a wide range of human resources operations with a focus on hiring processes, personnel actions, records management, and compliance-related activates. This role ensures accuracy, completeness, and timely processing of HR transactions while maintaining confidentiality and adherence to institutional policies.
Prepare and process hiring proposals and job postings for non-exempt positions.
Review and approve Handshake postings for student employment opportunities.
Audit student employee and graduate assistant hires to ensure accuracy and completeness of hiring documentation.
Review, prepare, and submit EPAFs and PAFs for non-exempt and student personnel actions.
Initiate and manage TAS background checks for applicable hires.
Triage and assign incoming HR ticket requests to the appropriate HR Business Partner.
Create and maintain personnel file records in compliance with recordkeeping requirements.
Assist with IPRA and subpoena requests, ensuring timely and accurate document support.
Support verification of employment requests.
Perform transcript coding and maintain related records.
Conduct research related to HRS requests and provide accurate information or recommendations.
Maintain and process mailed and faxed HR forms, ensuring proper documentation and routing.
Qualifications
Required Education and Experience:
High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.
Equivalent Qualifications:
Professional certifications such as PHR, SPHR, SHRM-CP, or SHRM-SCP may be considered as partial fulfillment of educational requirements, particularly when combined with relevant experience.
Preferred Qualifications:
Special Certification/Licensure (if any) can be noted here as applicable.
Working Conditions
Environment:
Work is normally performed in a typical interior/office work environment.
Physical Effort:
Light physical effort. Effort applies to no more than two (2) hours per day.
Lifting Requirements:
Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk:
No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research, public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures. NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
offers over ninety degrees and certificates, adult education, and workforce training.
Alamogordo Campus
serves base communities with a focus on workforce education.
Grants Campus
serves local communities in Cibola and McKinley counties.
Special Instructions to Applicants:
The electronic application is the official document used to qualify applicants. Paper or email documents will not be accepted. Required documents must be attached to this application.
EEO Statement:
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
#J-18808-Ljbffr