CPSR Support Specialist
STOPSO, Ashburn, VA, United States
Contract Purchasing System Review (CPSR) Support Specialist
Position Description
Department
Contracts / Subcontracts & Procurement
Reports To
Purchasing Manager
Position Level
Professional Individual Contributor
Work Location
Primarily remote; occasional onsite attendance at STOPSO Headquarters or program-related locations may be required
Starting Salary
$65,000 annually
Position Summary
The CPSR Support Specialist provides procurement and vendor support for a specific assigned contract, task order, or program operating within a CPSR-compliant environment. This role is responsible for supporting contract‑specific purchasing actions, requisition coordination, vendor communications, file support, receiving coordination, and internal procurement tracking in accordance with company procedures and customer requirements. This position is focused on day‑to‑day procurement execution in alignment with STOPSO's approved CPSR system for an assigned contract or program and is not intended to perform subcontract administration duties. The role works closely with program personnel to help ensure timely acquisition support, proper documentation, and smooth execution of contract‑related purchasing activities.
Essential Duties and Responsibilities
Provide CPSR related knowledge and expertise to ensure STOPSO's purchasing system remains compliant and audit‑ready
Support procurement activities for an assigned contract, task order, or program in accordance with approved internal procedures
Coordinate with program personnel to gather purchase requirements, confirm purchasing needs, and support timely requisition processing
Be fully capable of obtaining quotes, gathering vendor information, and assembling procurement packages for review and processing
Track purchasing actions from contract requirements and requisition approval through award, receipt, and file completion for assigned contract activities
Support the acquisition of supplies, services, materials, equipment, travel support items, or other program‑related needs tied to the assigned contract
Serve as a point of contact for routine vendor communications related to assigned contract purchasing actions
Coordinate with internal stakeholders to resolve open action items involving purchasing status, vendor follow‑up, receiving support, and documentation needs
Assist with vendor setup or onboarding support, as needed, including collection of standard documentation and routing through internal review channels
Strong attention to detail to maintain organized and complete procurement files for assigned contract actions in support of audit readiness and internal review requirements
Ensure purchase packages include required support documentation, approvals, quotes, and related file materials before closeout
Support receiving coordination, order follow‑up, and documentation needed to confirm completion of assigned purchasing actions
Assist with spend tracking, procurement status reporting, and other internal program support reporting as requested
Help identify workflow issues, documentation gaps, or delays affecting contract execution and elevate them for management review
Perform assigned duties in accordance with company purchasing procedures, internal controls, and CPSR‑related documentation standards
Proactively identify and elevate non‑standard terms, inadequate documentation, unusual vendor issues, or approval concerns to management for review
Qualifications
Bachelor's degree in business, supply chain, contracts, finance, acquisition, or related field, or equivalent combination of education and experience
2 to 5 years of experience in CPSR aligned procurement support, purchasing operations, vendor coordination, program support, or related government contractor operations
Experience supporting contract‑specific purchasing or program operations in a government contracting environment is preferred
Working knowledge of procurement documentation, quote support, vendor communications, purchase order support, and file maintenance
Familiarity with ERP, accounting, or procurement workflow systems and Microsoft Office applications
Strong organizational skills, attention to detail, and ability to manage multiple action items and deadlines
Knowledge, Skills, and Abilities
Ability to support purchasing actions in a fast‑paced contract environment
Ability to coordinate effectively with program personnel, procurement staff, finance, and vendors
Ability to maintain organized records and track open procurement actions through completion
Ability to identify missing documentation, delayed actions, and issues requiring escalation
Ability to work independently on routine contract support tasks while following established procedures
Strong written and verbal communication skills
Work Complexity
This position supports routine to moderately complex procurement activity for a specific contract or program. The role is operational in nature and is expected to manage day‑to‑day purchasing support tasks, maintain complete files, and coordinate effectively with internal and external stakeholders. Issues involving non‑standard terms, higher‑risk purchases, or elevated compliance concerns are referred to management.
Work Location
This position is primarily remote. However, the employee may be required to report to STOPSO Headquarters on an occasional, as‑needed basis for meetings, training, onboarding, audits, team collaboration, or other business needs. Onsite attendance is expected to be infrequent but may be required based on operational, contractual, or management requirements.
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Position Description
Department
Contracts / Subcontracts & Procurement
Reports To
Purchasing Manager
Position Level
Professional Individual Contributor
Work Location
Primarily remote; occasional onsite attendance at STOPSO Headquarters or program-related locations may be required
Starting Salary
$65,000 annually
Position Summary
The CPSR Support Specialist provides procurement and vendor support for a specific assigned contract, task order, or program operating within a CPSR-compliant environment. This role is responsible for supporting contract‑specific purchasing actions, requisition coordination, vendor communications, file support, receiving coordination, and internal procurement tracking in accordance with company procedures and customer requirements. This position is focused on day‑to‑day procurement execution in alignment with STOPSO's approved CPSR system for an assigned contract or program and is not intended to perform subcontract administration duties. The role works closely with program personnel to help ensure timely acquisition support, proper documentation, and smooth execution of contract‑related purchasing activities.
Essential Duties and Responsibilities
Provide CPSR related knowledge and expertise to ensure STOPSO's purchasing system remains compliant and audit‑ready
Support procurement activities for an assigned contract, task order, or program in accordance with approved internal procedures
Coordinate with program personnel to gather purchase requirements, confirm purchasing needs, and support timely requisition processing
Be fully capable of obtaining quotes, gathering vendor information, and assembling procurement packages for review and processing
Track purchasing actions from contract requirements and requisition approval through award, receipt, and file completion for assigned contract activities
Support the acquisition of supplies, services, materials, equipment, travel support items, or other program‑related needs tied to the assigned contract
Serve as a point of contact for routine vendor communications related to assigned contract purchasing actions
Coordinate with internal stakeholders to resolve open action items involving purchasing status, vendor follow‑up, receiving support, and documentation needs
Assist with vendor setup or onboarding support, as needed, including collection of standard documentation and routing through internal review channels
Strong attention to detail to maintain organized and complete procurement files for assigned contract actions in support of audit readiness and internal review requirements
Ensure purchase packages include required support documentation, approvals, quotes, and related file materials before closeout
Support receiving coordination, order follow‑up, and documentation needed to confirm completion of assigned purchasing actions
Assist with spend tracking, procurement status reporting, and other internal program support reporting as requested
Help identify workflow issues, documentation gaps, or delays affecting contract execution and elevate them for management review
Perform assigned duties in accordance with company purchasing procedures, internal controls, and CPSR‑related documentation standards
Proactively identify and elevate non‑standard terms, inadequate documentation, unusual vendor issues, or approval concerns to management for review
Qualifications
Bachelor's degree in business, supply chain, contracts, finance, acquisition, or related field, or equivalent combination of education and experience
2 to 5 years of experience in CPSR aligned procurement support, purchasing operations, vendor coordination, program support, or related government contractor operations
Experience supporting contract‑specific purchasing or program operations in a government contracting environment is preferred
Working knowledge of procurement documentation, quote support, vendor communications, purchase order support, and file maintenance
Familiarity with ERP, accounting, or procurement workflow systems and Microsoft Office applications
Strong organizational skills, attention to detail, and ability to manage multiple action items and deadlines
Knowledge, Skills, and Abilities
Ability to support purchasing actions in a fast‑paced contract environment
Ability to coordinate effectively with program personnel, procurement staff, finance, and vendors
Ability to maintain organized records and track open procurement actions through completion
Ability to identify missing documentation, delayed actions, and issues requiring escalation
Ability to work independently on routine contract support tasks while following established procedures
Strong written and verbal communication skills
Work Complexity
This position supports routine to moderately complex procurement activity for a specific contract or program. The role is operational in nature and is expected to manage day‑to‑day purchasing support tasks, maintain complete files, and coordinate effectively with internal and external stakeholders. Issues involving non‑standard terms, higher‑risk purchases, or elevated compliance concerns are referred to management.
Work Location
This position is primarily remote. However, the employee may be required to report to STOPSO Headquarters on an occasional, as‑needed basis for meetings, training, onboarding, audits, team collaboration, or other business needs. Onsite attendance is expected to be infrequent but may be required based on operational, contractual, or management requirements.
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