Bookkeeper
Acquire4Hire, New Haven, CT, United States
Overview
Friends Center for Children is an early childhood education center providing high-quality, full-time, year-round care for children ages 3 months to 5 years. We offer a child-centered, hands-on learning experience in a safe and nurturing environment. At Friends Center, children learn through creative play and a wide range of developmentally-appropriate activities. We are non-sectarian and our values-based curriculum is guided and enhanced by foundations in the Quaker principles of community, equity, peace, simplicity, truth, and stewardship. Our mission is to educate children, empower families, inspire teachers, engage community, embrace diversity, and embody equity.
Position Overview
Friends Center for Children seeks a skilled and detail-oriented Bookkeeper with strong QuickBooks expertise to manage the organization’s day-to-day financial operations. The Bookkeeper reports directly to the Executive Director and plays a key role in maintaining financial accuracy, supporting payroll and benefits, assisting with budgeting, and ensuring compliance with fiscal policies. This position is ideal for someone who thrives in a collaborative, mission-driven environment and takes pride in maintaining high standards of financial integrity.
Key Responsibilities
Accounting & Financial Management
Maintain accurate and organized financial records using QuickBooks.
Process and reconcile all accounts payable and receivable.
Record and track daily billing, tuition, and deposits.
Reconcile bank accounts, credit cards, and fund balances monthly.
Prepare and distribute monthly financial reports to the Executive Director and Finance Committee.
Support the preparation and monitoring of the annual operating budget.
Assist with the annual audit process and serve as a liaison with external auditors.
Support tax preparation and filings in collaboration with auditors.
Payroll & Benefits Administration
Process bi-weekly payroll through Rippling in coordination with Human Resources.
Support benefits administration, including health insurance, supplemental insurance, and 403(b) retirement plans.
Tuition & Financial Aid Support
Manage tuition data entry and tracking in QuickBooks.
Provide financial documentation and reports for the Financial Aid Committee.
Assist in financial forecasting and planning for enrollment, tuition, and aid.
Qualifications
Expert proficiency in QuickBooks Online (required).
Minimum 3 years of experience in bookkeeping or accounting (nonprofit experience strongly preferred).
Strong understanding of general accounting principles (GAAP) and fund accounting.
Experience with Rippling or similar payroll systems.
Proficiency in Microsoft Excel and Google Workspace.
Excellent organizational skills, attention to detail, and accuracy.
Ability to handle confidential information with professionalism and discretion.
Strong communication and collaboration skills.
QuickBooks Pro Advisor certification is a plus.
Compensation & Benefits
Salary range: $60,000‑$75,000, depending on qualifications and experience.
Employee Child Tuition Discount: Up to $24,000 per year.
Professional Development: Fully funded opportunities aligned with professional growth plans.
Emotional Hardship Program: Free emotional well-being support for staff.
Health Insurance: FCfC contributes 80% toward individual HMO coverage.
Retirement Savings: 403(b) savings plan available.
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Friends Center for Children is an early childhood education center providing high-quality, full-time, year-round care for children ages 3 months to 5 years. We offer a child-centered, hands-on learning experience in a safe and nurturing environment. At Friends Center, children learn through creative play and a wide range of developmentally-appropriate activities. We are non-sectarian and our values-based curriculum is guided and enhanced by foundations in the Quaker principles of community, equity, peace, simplicity, truth, and stewardship. Our mission is to educate children, empower families, inspire teachers, engage community, embrace diversity, and embody equity.
Position Overview
Friends Center for Children seeks a skilled and detail-oriented Bookkeeper with strong QuickBooks expertise to manage the organization’s day-to-day financial operations. The Bookkeeper reports directly to the Executive Director and plays a key role in maintaining financial accuracy, supporting payroll and benefits, assisting with budgeting, and ensuring compliance with fiscal policies. This position is ideal for someone who thrives in a collaborative, mission-driven environment and takes pride in maintaining high standards of financial integrity.
Key Responsibilities
Accounting & Financial Management
Maintain accurate and organized financial records using QuickBooks.
Process and reconcile all accounts payable and receivable.
Record and track daily billing, tuition, and deposits.
Reconcile bank accounts, credit cards, and fund balances monthly.
Prepare and distribute monthly financial reports to the Executive Director and Finance Committee.
Support the preparation and monitoring of the annual operating budget.
Assist with the annual audit process and serve as a liaison with external auditors.
Support tax preparation and filings in collaboration with auditors.
Payroll & Benefits Administration
Process bi-weekly payroll through Rippling in coordination with Human Resources.
Support benefits administration, including health insurance, supplemental insurance, and 403(b) retirement plans.
Tuition & Financial Aid Support
Manage tuition data entry and tracking in QuickBooks.
Provide financial documentation and reports for the Financial Aid Committee.
Assist in financial forecasting and planning for enrollment, tuition, and aid.
Qualifications
Expert proficiency in QuickBooks Online (required).
Minimum 3 years of experience in bookkeeping or accounting (nonprofit experience strongly preferred).
Strong understanding of general accounting principles (GAAP) and fund accounting.
Experience with Rippling or similar payroll systems.
Proficiency in Microsoft Excel and Google Workspace.
Excellent organizational skills, attention to detail, and accuracy.
Ability to handle confidential information with professionalism and discretion.
Strong communication and collaboration skills.
QuickBooks Pro Advisor certification is a plus.
Compensation & Benefits
Salary range: $60,000‑$75,000, depending on qualifications and experience.
Employee Child Tuition Discount: Up to $24,000 per year.
Professional Development: Fully funded opportunities aligned with professional growth plans.
Emotional Hardship Program: Free emotional well-being support for staff.
Health Insurance: FCfC contributes 80% toward individual HMO coverage.
Retirement Savings: 403(b) savings plan available.
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