Property Administrator (CRE)

Job Title

Property Administrator (CRE)

Job Description Summary

Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.

Responsibilities

Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

Schedule and coordinate meetings/special events as requested

Assist in lease administration activities, including tenant contacts and insurance information; generate reports

Prepare and coordinate bid proposals, service contracts and approved invoices; assist in bidding process and support Property Manager(s) to ensure compliance with C&W policies and procedures

Prepare and code invoices for Property Manager approval

Ensure office is stocked with supplies and required items to maintain the office

Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software

Track and file contracts and insurance certificates; maintain follow-up system for expirations

Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders

Maintain the property purchase order system

Maintain lease and contract files, as well as other files located within the property management office

Promote and foster positive relationships with tenants and clients and track service calls as required

Assist with monthly and quarterly management reports and annual budget preparation

Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Competencies

Communication proficiency (oral and written)

Customer focus (internal and external)

Organization skills

Interpersonal skills

Initiative

Multi-tasking

Qualifications

Education: High school diploma/GED equivalent; Bachelor degree preferred

Experience: Customer service experience preferred

Proficiency in Microsoft Office Suite

Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

Work Environment & Physical Demands
This role operates in a professional office environment. Tasks include using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The employee may need to stand and walk for extended periods, ascend/descend stairs, ladders or step stools, and travel between buildings in varying weather conditions. Must be able to remain in a stationary position (sit or stand) 85% of the time; operate office machinery.

EEO and ADA
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position, please call the ADA line at 1-888-365-5406.

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