Special Events Coordinator
University System of Georgia, Atlanta, GA, United States
Special Events Coordinator
Job Summary
Plan, organize, coordinate, promote and execute special events for Augusta University partners. Serve as a resource for the AU campus community advising on protocol and educating internal and external partners regarding event standards, protocols, and etiquette.
Responsibilities
Plan, organize, coordinate, promote, oversee, and/or facilitate special events for the enterprise.
Work in collaborations with external and internal partners to develop new events while maintaining, organizing and facilitating existing projects from concept to completion.
Use enterprise and community knowledge to assist customers in effectively developing event concepts, timelines, budgets, logistics schedules and securing venues.
Establish, foster and maintain cooperative and professional relationships with sponsors, vendors, and other internal and external partners to ensure the enterprise is well represented.
Continuously seek out opportunities to further professional and personal growth in areas that would be of benefit to the enterprise.
Develop protocols for all events held both on and off campus.
Educate internal and external partners regarding protocol, event standards, etiquette and related issues to enhance partnerships and improve special event outcomes.
Develop effective curriculum, deliver training and serve as a resource for internal partners who are responsible for meetings and events within their department.
Required Qualifications
Bachelor's degree from an accredited college or university in a related field and a minimum of 5 years experience in event planning.
Preferred Qualifications
Preferred educational qualifications: Master’s degree from an accredited college or university.
Preferred experience: Event planning, public relations, marketing principles and practices, and fundraising experience.
Knowledge, Skills, and Abilities
Knowledge
Ideal candidate must be able to envision an event from concept to completion based on the client’s needs. Must have a deep understanding of event psychology, color, item placement, seating, etc. and the importance of the event experience for all involved. Must be able to effectively communicate the standard set by the enterprise and assist others in developing a plan that is in line with that standard. Must be able to effectively produce events while remaining fiscally responsible of enterprise resources.
Skills
Candidate is responsible for developing, maintaining, and facilitating relationships between internal and external partners. Must be skilled at communicating with senior leadership; faculty, staff, volunteers and others both in writing and during personal interactions. When conducting trainings, the creation of a friendly, safe environment for learning will be key in developing lasting relationships with trainees. Trainer will be available to act as a resource when necessary. Confidentiality is paramount.
Shift / Salary / Benefits
Shift: Days/M-F (work outside of normal business hours will likely be required of an employee in an exempt level position)
Pay Band: B9
Salary Range: $48,800 annually - $58,240 annually (salary to be commensurate with qualifications within the established range)
Recruitment Period: 3/11/26 - Until Filled
Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays. Full-time employees employed for more than 6 months can be considered for the Tuition Assistance Program.
Conditions of Employment
All selected candidates must successfully pass a Background Check review prior to starting with Augusta University. Depending on duties, a credit check, purchase card usage check and motor vehicle reports may be required. Faculty hires must provide proof of completed academic degrees and post‑secondary coursework. All employees must maintain confidentiality, availability, and integrity of sensitive information following cybersecurity and privacy policies.
Equal Employment Opportunity
Augusta University is a proud equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
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Job Summary
Plan, organize, coordinate, promote and execute special events for Augusta University partners. Serve as a resource for the AU campus community advising on protocol and educating internal and external partners regarding event standards, protocols, and etiquette.
Responsibilities
Plan, organize, coordinate, promote, oversee, and/or facilitate special events for the enterprise.
Work in collaborations with external and internal partners to develop new events while maintaining, organizing and facilitating existing projects from concept to completion.
Use enterprise and community knowledge to assist customers in effectively developing event concepts, timelines, budgets, logistics schedules and securing venues.
Establish, foster and maintain cooperative and professional relationships with sponsors, vendors, and other internal and external partners to ensure the enterprise is well represented.
Continuously seek out opportunities to further professional and personal growth in areas that would be of benefit to the enterprise.
Develop protocols for all events held both on and off campus.
Educate internal and external partners regarding protocol, event standards, etiquette and related issues to enhance partnerships and improve special event outcomes.
Develop effective curriculum, deliver training and serve as a resource for internal partners who are responsible for meetings and events within their department.
Required Qualifications
Bachelor's degree from an accredited college or university in a related field and a minimum of 5 years experience in event planning.
Preferred Qualifications
Preferred educational qualifications: Master’s degree from an accredited college or university.
Preferred experience: Event planning, public relations, marketing principles and practices, and fundraising experience.
Knowledge, Skills, and Abilities
Knowledge
Ideal candidate must be able to envision an event from concept to completion based on the client’s needs. Must have a deep understanding of event psychology, color, item placement, seating, etc. and the importance of the event experience for all involved. Must be able to effectively communicate the standard set by the enterprise and assist others in developing a plan that is in line with that standard. Must be able to effectively produce events while remaining fiscally responsible of enterprise resources.
Skills
Candidate is responsible for developing, maintaining, and facilitating relationships between internal and external partners. Must be skilled at communicating with senior leadership; faculty, staff, volunteers and others both in writing and during personal interactions. When conducting trainings, the creation of a friendly, safe environment for learning will be key in developing lasting relationships with trainees. Trainer will be available to act as a resource when necessary. Confidentiality is paramount.
Shift / Salary / Benefits
Shift: Days/M-F (work outside of normal business hours will likely be required of an employee in an exempt level position)
Pay Band: B9
Salary Range: $48,800 annually - $58,240 annually (salary to be commensurate with qualifications within the established range)
Recruitment Period: 3/11/26 - Until Filled
Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays. Full-time employees employed for more than 6 months can be considered for the Tuition Assistance Program.
Conditions of Employment
All selected candidates must successfully pass a Background Check review prior to starting with Augusta University. Depending on duties, a credit check, purchase card usage check and motor vehicle reports may be required. Faculty hires must provide proof of completed academic degrees and post‑secondary coursework. All employees must maintain confidentiality, availability, and integrity of sensitive information following cybersecurity and privacy policies.
Equal Employment Opportunity
Augusta University is a proud equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
#J-18808-Ljbffr