Senior Administrative Contracts and Fleet Vehicles Coordinator - Management Anal
Minnesota Department of Employment and Economic Development, Saint Paul, MN, United States
Senior Administrative Contracts and Fleet Vehicles Coordinator
Job Class: Management Analyst 2
Agency: Department of Employment and Economic Development
Location: St. Paul, MN
Telework Eligible: Yes, may be eligible for some telework
Job Summary
This position represents Vocational Rehabilitative Services (VRS) in technical financial discussions, supports agency-wide policy development, and ensures that financial operations align with the Department of Employment and Economic Development’s (DEED’s) mission and strategic goals. The role is responsible for the management of all VRS Administrative Contracts, Partner Agreements, Infrastructure Funding Agreement (IFA)/Memorandums of Understanding (MOUs) and VRS Fleet vehicle contracts. It facilitates procurement, invoices, asset management, order fulfillment, and records retention, and provides technical assistance and support to VRS Leaders regarding fiscal processes and planning.
Responsibilities
Manage all VRS Administrative Contracts, Partner Agreements, IFA/MOUs, and Fleet vehicle contracts.
Facilitate procurement processes, including invoice handling, asset management, order fulfillment, and records retention.
Provide technical assistance and support to VRS Leaders on fiscal processes and planning.
Support agency-wide policy development and technical financial discussions.
Minimum Qualifications
1 year of experience in financial analysis and contract management.
Experience preparing reports, summarizing financial reviews, findings, trends, and risks.
Ability to present information to leadership and recommend process improvements.
Ability to provide technical guidance to senior leadership on contracts.
Ability to work within a team environment and assist others to meet team objectives timely.
Ability to communicate complex financial concepts clearly to diverse audiences.
Preferred Qualifications
Bachelor’s degree in accounting, finance, business administration, or a closely related field.
Experience with federal financial regulations, Uniform Guidance, GAAP, and CFR.
Experience with Professional Technical Contracting and the Office of State Procurement.
Experience with SWIFT, Procure IT, or similar enterprise financial systems.
Experience developing financial policies, procedures, or training materials.
Demonstrated cultural responsiveness and experience working with diverse backgrounds.
Additional Requirements
Background check including criminal, employment records, reference, conflict of interest, and driver’s license and records check.
Legal authorization to work in the U.S.; DEED will not sponsor work visas.
Equal Opportunity and Diversity Statement
The Minnesota Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran‑friendly employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender identity, marital status, familial status, age, sexual orientation, disability, veteran status, or other protected characteristics.
Veterans
Indicate veteran status on application and submit DD‑214 by the closing date.
Recently Separated Veterans (RSV) effective July 1, 2009: the top five RSV applicants who meet qualifications will be granted an interview.
Certain disabled veterans effective August 1, 2012: state agencies may appoint certain disabled veterans on a non‑competitive basis.
Current State Employees
Apply via Self Service.
Eligible for bidding/expression of interest; if eligible and apply within seven days, considered prior to filling the position through other means.
Programs, Resources and Benefits Eligibility Varies
Program and benefits eligibility varies by type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Contact
For questions about this position, contact Brooke Hancock at brooke.hancock@state.mn.us or 651‑259‑7258.
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan for retirees after at least three years of service
Employer‑paid life insurance
Short‑term and long‑term disability insurance
Tax‑free expense accounts for health, dental, and dependent care
Health, emotional, social, and financial well‑being resources
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Job Class: Management Analyst 2
Agency: Department of Employment and Economic Development
Location: St. Paul, MN
Telework Eligible: Yes, may be eligible for some telework
Job Summary
This position represents Vocational Rehabilitative Services (VRS) in technical financial discussions, supports agency-wide policy development, and ensures that financial operations align with the Department of Employment and Economic Development’s (DEED’s) mission and strategic goals. The role is responsible for the management of all VRS Administrative Contracts, Partner Agreements, Infrastructure Funding Agreement (IFA)/Memorandums of Understanding (MOUs) and VRS Fleet vehicle contracts. It facilitates procurement, invoices, asset management, order fulfillment, and records retention, and provides technical assistance and support to VRS Leaders regarding fiscal processes and planning.
Responsibilities
Manage all VRS Administrative Contracts, Partner Agreements, IFA/MOUs, and Fleet vehicle contracts.
Facilitate procurement processes, including invoice handling, asset management, order fulfillment, and records retention.
Provide technical assistance and support to VRS Leaders on fiscal processes and planning.
Support agency-wide policy development and technical financial discussions.
Minimum Qualifications
1 year of experience in financial analysis and contract management.
Experience preparing reports, summarizing financial reviews, findings, trends, and risks.
Ability to present information to leadership and recommend process improvements.
Ability to provide technical guidance to senior leadership on contracts.
Ability to work within a team environment and assist others to meet team objectives timely.
Ability to communicate complex financial concepts clearly to diverse audiences.
Preferred Qualifications
Bachelor’s degree in accounting, finance, business administration, or a closely related field.
Experience with federal financial regulations, Uniform Guidance, GAAP, and CFR.
Experience with Professional Technical Contracting and the Office of State Procurement.
Experience with SWIFT, Procure IT, or similar enterprise financial systems.
Experience developing financial policies, procedures, or training materials.
Demonstrated cultural responsiveness and experience working with diverse backgrounds.
Additional Requirements
Background check including criminal, employment records, reference, conflict of interest, and driver’s license and records check.
Legal authorization to work in the U.S.; DEED will not sponsor work visas.
Equal Opportunity and Diversity Statement
The Minnesota Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran‑friendly employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender identity, marital status, familial status, age, sexual orientation, disability, veteran status, or other protected characteristics.
Veterans
Indicate veteran status on application and submit DD‑214 by the closing date.
Recently Separated Veterans (RSV) effective July 1, 2009: the top five RSV applicants who meet qualifications will be granted an interview.
Certain disabled veterans effective August 1, 2012: state agencies may appoint certain disabled veterans on a non‑competitive basis.
Current State Employees
Apply via Self Service.
Eligible for bidding/expression of interest; if eligible and apply within seven days, considered prior to filling the position through other means.
Programs, Resources and Benefits Eligibility Varies
Program and benefits eligibility varies by type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Contact
For questions about this position, contact Brooke Hancock at brooke.hancock@state.mn.us or 651‑259‑7258.
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan for retirees after at least three years of service
Employer‑paid life insurance
Short‑term and long‑term disability insurance
Tax‑free expense accounts for health, dental, and dependent care
Health, emotional, social, and financial well‑being resources
#J-18808-Ljbffr