(Full-time) Administrative Professional II (BACTE)
Inside Higher Ed, Redding, CA, United States
CLASSIFICATION: Range 35 on the current Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This is a classified position with a default CalPERS retirement.
SUPERVISOR: Dean of Business, Agriculture, & Career Technical Education or designee.
Essential Functions
Effectively communicate and interact with faculty, staff, and students.
Exercise independent judgment; relieve assigned administrator of routine administrative actions not requiring their immediate attention.
Perform varied and responsible administrative professional duties to assist in the coordination and processing of workflow within assigned area.
Prepare correspondence, memoranda, reports, center and advisory committee minutes, and other materials.
Participate in and/or coordinate the preparation, checking, compiling, and recording of a variety of data/information.
Prepare and proofread a wide variety of materials and documents such as interoffice communications, requisitions, forms, letters, reports, statistics, curriculum projects, classroom and instructional assignments, and specifications from rough draft or verbal instructions.
Assist in preparing area budget including monitoring grants and maintaining detailed records.
Keep records of expenditures, budget accounts and running balances.
Act as information source regarding area policies, procedures, and requirements; receive and interview callers and provide information, refer matters to proper staff using judgment, knowledge, and interpretation of established procedures/policies.
Arrange and schedule appointments and meetings, notify participants, confirm date and time, reserve meeting sites and prepare needed materials.
Assist with development of schedule of classes and catalog information related to area activities and services in collaboration with the instructors, dean, and instructional services.
Collect and handle incoming money and receipts for special projects.
Receive, handle, and process confidential information and requests ensuring that security and strict rules of confidentiality are maintained.
Maintain accurate and detailed calendar of events, due dates, and schedules as they relate to assigned area to ensure proper tasks and activities occur as scheduled.
Receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
Receive, sort, and distribute outgoing and incoming mail; prioritize and designate appropriate response whenever possible and/or respond to correspondence as directed.
Develop or assist in the development of office operating procedures, forms, worksheets, and record keeping systems.
Make travel arrangements.
Direct, train, and monitor student assistants; train and oversee the work of others in a lead capacity.
Participate in campus committees and events.
Perform other related duties similar to the above in scope and function as assigned.
Knowledge
Microsoft Office Suite.
Use of apps on District issued computer.
Interpersonal skills using tact, patience, and courtesy.
Proper office methods, techniques, and procedures including filing systems, business correspondence, receptionist techniques, report writing, and telephone techniques.
Basic accounting principles and requirements.
Correct English usage including grammar, punctuation, vocabulary, and spelling.
Ability
Compile and maintain the security of confidential information.
Learn the operations, procedures, policies, and requirements of assigned area and apply them with good judgment in a variety of procedural situations.
Understand and carry out a variety of oral and written instructions independently.
Prioritize, direct, and coordinate workflow within assigned area.
Learn and utilize a variety of computer software as assigned.
Accurately type at a rate required for successful job performance.
Establish and maintain a variety of records and filing systems to include accounting records.
Work independently with minimum supervision.
Prioritize and appropriately schedule workload, meet established deadlines.
Operate standard office equipment including computer, printer, calculator, copier, etc.
Effectively and tactfully communicate in both oral and written forms.
Supervise and train student workers and others as assigned.
Establish and maintain effective work relationships with those contacted in the performance of required duties.
Experience / Education
Education Required:
Associate degree or equivalent education and experience.
Experience Required
Two years of increasingly responsible administrative professional experience or equivalent.
Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities.
Experience Preferred
Knowledge of or experience in an educational institution, or comparable setting, and/or equivalent.
Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.
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SUPERVISOR: Dean of Business, Agriculture, & Career Technical Education or designee.
Essential Functions
Effectively communicate and interact with faculty, staff, and students.
Exercise independent judgment; relieve assigned administrator of routine administrative actions not requiring their immediate attention.
Perform varied and responsible administrative professional duties to assist in the coordination and processing of workflow within assigned area.
Prepare correspondence, memoranda, reports, center and advisory committee minutes, and other materials.
Participate in and/or coordinate the preparation, checking, compiling, and recording of a variety of data/information.
Prepare and proofread a wide variety of materials and documents such as interoffice communications, requisitions, forms, letters, reports, statistics, curriculum projects, classroom and instructional assignments, and specifications from rough draft or verbal instructions.
Assist in preparing area budget including monitoring grants and maintaining detailed records.
Keep records of expenditures, budget accounts and running balances.
Act as information source regarding area policies, procedures, and requirements; receive and interview callers and provide information, refer matters to proper staff using judgment, knowledge, and interpretation of established procedures/policies.
Arrange and schedule appointments and meetings, notify participants, confirm date and time, reserve meeting sites and prepare needed materials.
Assist with development of schedule of classes and catalog information related to area activities and services in collaboration with the instructors, dean, and instructional services.
Collect and handle incoming money and receipts for special projects.
Receive, handle, and process confidential information and requests ensuring that security and strict rules of confidentiality are maintained.
Maintain accurate and detailed calendar of events, due dates, and schedules as they relate to assigned area to ensure proper tasks and activities occur as scheduled.
Receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
Receive, sort, and distribute outgoing and incoming mail; prioritize and designate appropriate response whenever possible and/or respond to correspondence as directed.
Develop or assist in the development of office operating procedures, forms, worksheets, and record keeping systems.
Make travel arrangements.
Direct, train, and monitor student assistants; train and oversee the work of others in a lead capacity.
Participate in campus committees and events.
Perform other related duties similar to the above in scope and function as assigned.
Knowledge
Microsoft Office Suite.
Use of apps on District issued computer.
Interpersonal skills using tact, patience, and courtesy.
Proper office methods, techniques, and procedures including filing systems, business correspondence, receptionist techniques, report writing, and telephone techniques.
Basic accounting principles and requirements.
Correct English usage including grammar, punctuation, vocabulary, and spelling.
Ability
Compile and maintain the security of confidential information.
Learn the operations, procedures, policies, and requirements of assigned area and apply them with good judgment in a variety of procedural situations.
Understand and carry out a variety of oral and written instructions independently.
Prioritize, direct, and coordinate workflow within assigned area.
Learn and utilize a variety of computer software as assigned.
Accurately type at a rate required for successful job performance.
Establish and maintain a variety of records and filing systems to include accounting records.
Work independently with minimum supervision.
Prioritize and appropriately schedule workload, meet established deadlines.
Operate standard office equipment including computer, printer, calculator, copier, etc.
Effectively and tactfully communicate in both oral and written forms.
Supervise and train student workers and others as assigned.
Establish and maintain effective work relationships with those contacted in the performance of required duties.
Experience / Education
Education Required:
Associate degree or equivalent education and experience.
Experience Required
Two years of increasingly responsible administrative professional experience or equivalent.
Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities.
Experience Preferred
Knowledge of or experience in an educational institution, or comparable setting, and/or equivalent.
Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.
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