Accounting Assistant II Short Term Hourly (Temporary)
Inside Higher Ed, Lancaster, CA, United States
Description
Under the direction of a designated supervisor, performs a variety of responsible accounting duties related to Associated Student Organization (ASO) funds and accounts, budget accounts, accounts payable, accounts receivable, assisting with payroll and cashiering and other activities; receives, posts, balances and reconciles financial transactions; assists in the preparation and processing of financial, statistical and personnel-related documents, records and materials.
Distinguishing Characteristics
Account Assistant II incumbents are assigned responsible clerical accounting duties requiring a greater amount of experience and independence in areas such as accounts payable, accounts receivable, and ASO fund. They assist with payroll and cashiering and prepare and process financial and statistical documents for multiple accounting functions. Account Assistant III incumbents perform complex accounting clerical duties processing district‑classified and faculty payroll. Account Assistant I incumbents perform repetitive tasks in support of assigned accounts, handling clerical, data entry, and basic payment processing work.
Representative Duties
Maintains financial and statistical records related to assigned areas of accounting and coordinates these with other accounting functions. (E)
Assures payments, receipts, and documentation are in accordance with district, county, State and federal laws, regulations and procedures. (E)
Receives, counts, balances, and posts financial transactions to proper accounts and ledgers; enters inventory, financial and statistical data to proper account; adjusts accounts as needed. (E)
Prepares and maintains accounting records for ASO accounts, budget accounts; posts financial data and prepares reports showing trial balances, profit and loss. (E)
Performs a variety of accounting clerical duties related to processing of district accounts payable; inspects invoices for accuracy and verifies receipt of goods as ordered. (E)
Enter purchase orders and receipt of goods into college system; verifies accuracy of purchase orders against requisition data. (E)
Contacts vendors to discuss billing and receipt issues; clarifies issues and exchanges information as needed; researches statements received from vendors and inspects invoices for supporting codes and documentation. (E)
Enters data related to issuing refunds and canceling warrants; compiles and distributes supporting data as needed.
Performs a variety of calculations and financial and statistical record‑keeping; verifies accuracy of financial and numerical data and follows up on issues of inaccuracy and discrepancy. (E)
Receives and disburses cash according to established procedures; refunds or bills students for fees due; distributes financial aid checks; prepares bank deposits and reconciliations; enters appropriate data into computer and posts to proper accounts.
Performs a variety of clerical duties related to student events and activities.
Operates a variety of office equipment including computer, adding machine, copier.
Provides direction and guidance to student workers.
Performs other related duties as may be assigned.
Minimum Qualifications
Graduation from high school and two years of responsible clerical accounting experience.
Knowledge Of
Methods, procedures and terminology used in assigned clerical accounting duties.
Financial and statistical record‑keeping techniques.
Advanced accounting practices and procedures.
Modern office practices, procedures and equipment.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Laws, rules and regulations related to assigned activities.
District organization, operations, policies and objectives.
Interpersonal skills using tact, patience, and courtesy.
Basic operation of standard office machines.
Telephone techniques and etiquette.
Operation of a computer and applicable software.
Ability to
Perform responsible and advanced clerical accounting procedures.
Perform clerical accounting duties in the maintenance of assigned accounts.
Prepare and maintain accurate financial and statistical records.
Verify, balance, and adjust accounts.
Process and record accounting transactions accurately.
Operate a computer and applicable software.
Prepare financial statements and other technical financial reporting documents.
Operate office equipment such as a calculator, typewriter, and copier.
Plan and organize work.
Work confidentially with discretion.
Add, subtract, multiply and divide quickly and accurately.
Learn, apply and explain policies, procedures, rules and regulations.
Answer telephones and greet the public courteously.
Perform clerical duties such as filing, typing, duplicating and maintaining routine records.
Type at an acceptable rate of speed.
Understand and follow oral and written directions.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Work Direction, Leadership and Supervisory Responsibilities
Provides direction and guidance to student workers. Does not have full‑time employees to supervise.
Physical Effort
Requires the ability to exert some physical effort, such as walking, standing, and light lifting. Requires minimal dexterity in the use of fingers, limbs, and body in the operation of office equipment. Tasks require extended periods of time at a keyboard.
Working Conditions
Normal office environment.
Equal Employment Opportunity
Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff who are dedicated to student success and supporting equal opportunity, diversity, and inclusion under applicable federal and state laws.
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Under the direction of a designated supervisor, performs a variety of responsible accounting duties related to Associated Student Organization (ASO) funds and accounts, budget accounts, accounts payable, accounts receivable, assisting with payroll and cashiering and other activities; receives, posts, balances and reconciles financial transactions; assists in the preparation and processing of financial, statistical and personnel-related documents, records and materials.
Distinguishing Characteristics
Account Assistant II incumbents are assigned responsible clerical accounting duties requiring a greater amount of experience and independence in areas such as accounts payable, accounts receivable, and ASO fund. They assist with payroll and cashiering and prepare and process financial and statistical documents for multiple accounting functions. Account Assistant III incumbents perform complex accounting clerical duties processing district‑classified and faculty payroll. Account Assistant I incumbents perform repetitive tasks in support of assigned accounts, handling clerical, data entry, and basic payment processing work.
Representative Duties
Maintains financial and statistical records related to assigned areas of accounting and coordinates these with other accounting functions. (E)
Assures payments, receipts, and documentation are in accordance with district, county, State and federal laws, regulations and procedures. (E)
Receives, counts, balances, and posts financial transactions to proper accounts and ledgers; enters inventory, financial and statistical data to proper account; adjusts accounts as needed. (E)
Prepares and maintains accounting records for ASO accounts, budget accounts; posts financial data and prepares reports showing trial balances, profit and loss. (E)
Performs a variety of accounting clerical duties related to processing of district accounts payable; inspects invoices for accuracy and verifies receipt of goods as ordered. (E)
Enter purchase orders and receipt of goods into college system; verifies accuracy of purchase orders against requisition data. (E)
Contacts vendors to discuss billing and receipt issues; clarifies issues and exchanges information as needed; researches statements received from vendors and inspects invoices for supporting codes and documentation. (E)
Enters data related to issuing refunds and canceling warrants; compiles and distributes supporting data as needed.
Performs a variety of calculations and financial and statistical record‑keeping; verifies accuracy of financial and numerical data and follows up on issues of inaccuracy and discrepancy. (E)
Receives and disburses cash according to established procedures; refunds or bills students for fees due; distributes financial aid checks; prepares bank deposits and reconciliations; enters appropriate data into computer and posts to proper accounts.
Performs a variety of clerical duties related to student events and activities.
Operates a variety of office equipment including computer, adding machine, copier.
Provides direction and guidance to student workers.
Performs other related duties as may be assigned.
Minimum Qualifications
Graduation from high school and two years of responsible clerical accounting experience.
Knowledge Of
Methods, procedures and terminology used in assigned clerical accounting duties.
Financial and statistical record‑keeping techniques.
Advanced accounting practices and procedures.
Modern office practices, procedures and equipment.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Laws, rules and regulations related to assigned activities.
District organization, operations, policies and objectives.
Interpersonal skills using tact, patience, and courtesy.
Basic operation of standard office machines.
Telephone techniques and etiquette.
Operation of a computer and applicable software.
Ability to
Perform responsible and advanced clerical accounting procedures.
Perform clerical accounting duties in the maintenance of assigned accounts.
Prepare and maintain accurate financial and statistical records.
Verify, balance, and adjust accounts.
Process and record accounting transactions accurately.
Operate a computer and applicable software.
Prepare financial statements and other technical financial reporting documents.
Operate office equipment such as a calculator, typewriter, and copier.
Plan and organize work.
Work confidentially with discretion.
Add, subtract, multiply and divide quickly and accurately.
Learn, apply and explain policies, procedures, rules and regulations.
Answer telephones and greet the public courteously.
Perform clerical duties such as filing, typing, duplicating and maintaining routine records.
Type at an acceptable rate of speed.
Understand and follow oral and written directions.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Work Direction, Leadership and Supervisory Responsibilities
Provides direction and guidance to student workers. Does not have full‑time employees to supervise.
Physical Effort
Requires the ability to exert some physical effort, such as walking, standing, and light lifting. Requires minimal dexterity in the use of fingers, limbs, and body in the operation of office equipment. Tasks require extended periods of time at a keyboard.
Working Conditions
Normal office environment.
Equal Employment Opportunity
Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff who are dedicated to student success and supporting equal opportunity, diversity, and inclusion under applicable federal and state laws.
#J-18808-Ljbffr