People & Culture Coordinator
Hotel Californian, Santa Barbara, CA, United States
At Hotel Californian, the People & Talent Coordinator plays a pivotal role in shaping the employee experience from first impression through the full lifecycle of employment. This position serves as the operational and cultural backbone of the People & Culture function—supporting recruitment, onboarding, compliance, and team member engagement while delivering a polished, hospitality-driven internal service experience.
This onsite role requires a highly organized, detail-oriented professional with a passion for people, strong administrative capability, and the ability to operate with discretion in a fast-paced luxury hospitality environment.
Key Responsibilities
Coordinate full-cycle recruiting logistics including job postings, interview scheduling, and candidate communications
Partner with hiring managers to ensure a seamless and elevated candidate experience
Facilitate onboarding processes including offer letters, background checks, I-9 completion, and new hire documentation
Lead or support new hire orientation, ensuring alignment with Hotel Californian culture and standards
Maintain applicant tracking and onboarding workflows within HRIS systems (e.g., Paylocity)
People Operations & Compliance
Maintain accurate and compliant employee records in HRIS, ensuring data integrity across all systems
Support payroll processing by auditing employee data, timekeeping, and status changes
Assist with benefits administration, including enrollments, changes, and employee inquiries
Ensure compliance with federal, state (California), and local employment laws and company policies
Support leave of absence tracking and coordination
Employee Experience & Engagement
Serve as a first point of contact for team member questions, providing exceptional internal customer service
Support employee engagement initiatives, recognition programs, and culture-building activities
Assist with internal communications, memos, and People & Culture updates
Coordinate training sessions, compliance courses, and development programs
Support sourcing efforts and maintain candidate pipelines for key positions
Assist in promoting the Hotel Californian employer brand through job postings and candidate interactions
Participate in job fairs, hiring events, and community outreach initiatives
Operational Excellence
Manage onboarding checklists and ensure timely completion of all pre-employment requirements
Track and report on recruiting metrics, onboarding progress, and turnover trends
Maintain confidentiality of all employee records and sensitive information
Support audits, reporting, and People & Culture projects as needed
Brand & Culture Alignment
Act as a cultural ambassador, reinforcing Hotel Californian’s values and service philosophy
Foster a positive, inclusive, and high-performing work environment
Qualifications
1–3 years of HR, recruiting, or administrative experience (hospitality preferred)
Knowledge of HR practices, employment law basics, and compliance standards
Experience with HRIS systems (Paylocity preferred) and Microsoft Office Suite
Strong organizational skills with exceptional attention to detail
Excellent communication andinterpersonal skills
Ability to handle sensitive and confidential information with discretion
Ability to multitask and prioritize in a fast-paced environment
Bilingual proficiency in Spanish is highly desirable , supporting effective communication with a diverse workforce and enhancing the overall team member experience
Core Competencies
Hospitality-Driven Internal Service
Attention to Detail
Discretion & Integrity
Communication & Relationship Building
Adaptability & Problem Solving
Physical Requirements
Ability to sit, stand, and walk for extended periods
Ability to lift up to 20 lbs (files, onboarding materials, event setup)
Why Hotel Californian
Hotel Californian is more than a destination—it is a culture of excellence, creativity, and connection. As a People & Talent Coordinator, you will help shape the experience of every team member, ensuring that our people feel supported, inspired, and empowered to deliver exceptional hospitality. We offer our team members health, dental, vision, life, pet and other insurance plans, legal plan, long/short term policies, paid time off, 401k with company match, EAP, free lunch and company discounts at our restaurants, coffee shop, wine tasting venue, and sister-properties.
#J-18808-Ljbffr
This onsite role requires a highly organized, detail-oriented professional with a passion for people, strong administrative capability, and the ability to operate with discretion in a fast-paced luxury hospitality environment.
Key Responsibilities
Coordinate full-cycle recruiting logistics including job postings, interview scheduling, and candidate communications
Partner with hiring managers to ensure a seamless and elevated candidate experience
Facilitate onboarding processes including offer letters, background checks, I-9 completion, and new hire documentation
Lead or support new hire orientation, ensuring alignment with Hotel Californian culture and standards
Maintain applicant tracking and onboarding workflows within HRIS systems (e.g., Paylocity)
People Operations & Compliance
Maintain accurate and compliant employee records in HRIS, ensuring data integrity across all systems
Support payroll processing by auditing employee data, timekeeping, and status changes
Assist with benefits administration, including enrollments, changes, and employee inquiries
Ensure compliance with federal, state (California), and local employment laws and company policies
Support leave of absence tracking and coordination
Employee Experience & Engagement
Serve as a first point of contact for team member questions, providing exceptional internal customer service
Support employee engagement initiatives, recognition programs, and culture-building activities
Assist with internal communications, memos, and People & Culture updates
Coordinate training sessions, compliance courses, and development programs
Support sourcing efforts and maintain candidate pipelines for key positions
Assist in promoting the Hotel Californian employer brand through job postings and candidate interactions
Participate in job fairs, hiring events, and community outreach initiatives
Operational Excellence
Manage onboarding checklists and ensure timely completion of all pre-employment requirements
Track and report on recruiting metrics, onboarding progress, and turnover trends
Maintain confidentiality of all employee records and sensitive information
Support audits, reporting, and People & Culture projects as needed
Brand & Culture Alignment
Act as a cultural ambassador, reinforcing Hotel Californian’s values and service philosophy
Foster a positive, inclusive, and high-performing work environment
Qualifications
1–3 years of HR, recruiting, or administrative experience (hospitality preferred)
Knowledge of HR practices, employment law basics, and compliance standards
Experience with HRIS systems (Paylocity preferred) and Microsoft Office Suite
Strong organizational skills with exceptional attention to detail
Excellent communication andinterpersonal skills
Ability to handle sensitive and confidential information with discretion
Ability to multitask and prioritize in a fast-paced environment
Bilingual proficiency in Spanish is highly desirable , supporting effective communication with a diverse workforce and enhancing the overall team member experience
Core Competencies
Hospitality-Driven Internal Service
Attention to Detail
Discretion & Integrity
Communication & Relationship Building
Adaptability & Problem Solving
Physical Requirements
Ability to sit, stand, and walk for extended periods
Ability to lift up to 20 lbs (files, onboarding materials, event setup)
Why Hotel Californian
Hotel Californian is more than a destination—it is a culture of excellence, creativity, and connection. As a People & Talent Coordinator, you will help shape the experience of every team member, ensuring that our people feel supported, inspired, and empowered to deliver exceptional hospitality. We offer our team members health, dental, vision, life, pet and other insurance plans, legal plan, long/short term policies, paid time off, 401k with company match, EAP, free lunch and company discounts at our restaurants, coffee shop, wine tasting venue, and sister-properties.
#J-18808-Ljbffr