Staff Accountant
Vaco by Highspring, New York, NY, United States
Client:
Non‑Profit Organization
Role:
Staff Accountant (Temporary to Permanent)
Pay Rate:
$33/hr – $35/hr
Location:
Downtown Manhattan – Hybrid (3 days onsite)
Responsibilities
Revenue Management & Reconciliation:
Review all cash receipts and revenue entries in the donor management system for accuracy and coding; regularly post verified data into the accounting software.
Partner with IT to perform monthly reconciliations of pledges and revenue between the donor database and the general ledger. Identify discrepancies and propose necessary adjusting journal entries.
Coordinate with financial institutions to liquidate stock donations. Monitor transfers closely and ensure internal stakeholders are notified within
24 hours
of receipt.
Banking & Treasury Operations:
Manage daily check deposits via remote deposit capture systems and handle physical bank deposits as required.
Audit daily deposits against system reports and bank‑validated slips to ensure 100% accuracy.
Perform monthly reconciliations for all primary bank and investment accounts and maintain organized electronic archives of all statements.
Maintain secure custody of the petty cash fund and process staff requests according to policy.
Financial Analysis & Reporting:
Update and monitor complex schedules, including Special Purpose Fund Summaries, L&E, and 1088 schedules; reconcile regional regulatory accounts monthly.
Prepare detailed analyses and supporting schedules for annual audits and specific requests from the Controller.
Execute journal entries for reclassifications and adjustments while maintaining robust physical and digital documentation for compliance.
Strategic Support & Team Collaboration:
Support the annual budget process, ensure grant compliance, and assist with financial reporting for senior leadership.
Proactively identify opportunities to streamline accounting workflows and contribute to the evolution of internal financial policies.
Provide backup for Finance colleagues during absences to ensure uninterrupted department operations.
Qualifications
Technical Proficiency:
Strong experience with non‑profit CRM and accounting ERP systems is highly preferred.
Attention to Detail:
Exceptional accuracy in data entry and bank reconciliation.
Communication:
Ability to coordinate effectively across departments and with external financial institutions.
Integrity:
High standard of ethics regarding the handling of sensitive financial data and physical assets.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations; and
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).
#J-18808-Ljbffr
Non‑Profit Organization
Role:
Staff Accountant (Temporary to Permanent)
Pay Rate:
$33/hr – $35/hr
Location:
Downtown Manhattan – Hybrid (3 days onsite)
Responsibilities
Revenue Management & Reconciliation:
Review all cash receipts and revenue entries in the donor management system for accuracy and coding; regularly post verified data into the accounting software.
Partner with IT to perform monthly reconciliations of pledges and revenue between the donor database and the general ledger. Identify discrepancies and propose necessary adjusting journal entries.
Coordinate with financial institutions to liquidate stock donations. Monitor transfers closely and ensure internal stakeholders are notified within
24 hours
of receipt.
Banking & Treasury Operations:
Manage daily check deposits via remote deposit capture systems and handle physical bank deposits as required.
Audit daily deposits against system reports and bank‑validated slips to ensure 100% accuracy.
Perform monthly reconciliations for all primary bank and investment accounts and maintain organized electronic archives of all statements.
Maintain secure custody of the petty cash fund and process staff requests according to policy.
Financial Analysis & Reporting:
Update and monitor complex schedules, including Special Purpose Fund Summaries, L&E, and 1088 schedules; reconcile regional regulatory accounts monthly.
Prepare detailed analyses and supporting schedules for annual audits and specific requests from the Controller.
Execute journal entries for reclassifications and adjustments while maintaining robust physical and digital documentation for compliance.
Strategic Support & Team Collaboration:
Support the annual budget process, ensure grant compliance, and assist with financial reporting for senior leadership.
Proactively identify opportunities to streamline accounting workflows and contribute to the evolution of internal financial policies.
Provide backup for Finance colleagues during absences to ensure uninterrupted department operations.
Qualifications
Technical Proficiency:
Strong experience with non‑profit CRM and accounting ERP systems is highly preferred.
Attention to Detail:
Exceptional accuracy in data entry and bank reconciliation.
Communication:
Ability to coordinate effectively across departments and with external financial institutions.
Integrity:
High standard of ethics regarding the handling of sensitive financial data and physical assets.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations; and
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).
#J-18808-Ljbffr