Juvenile Deputy Clerk
Union County Ohio, Marysville, OH, United States
Job Overview
The Union County Probate and Juvenile Judge is hiring a Deputy Clerk to join the Juvenile Court team. Under the direction of the Chief Deputy Clerk, the Deputy Clerk performs clerical duties in the Juvenile Court, prepares docket or calendar of cases, examines legal documents for adherence to procedures, prepares case folders and files, routes documents, and coordinates schedules between Probate Court staff and other agencies (judges, magistrates, attorneys, sheriff's office, child support agency, etc.).
Responsibilities
Coordinate hearing schedules between magistrates, judges, attorneys, child support agency, and sheriff's office; perform case management (schedule hearings, set up file, prepare hearing paperwork, send out summons to parties, calculate court costs, etc.); update and enter case information in accordance with departmental policies and procedures; respond to routine inquiries from the public and officials; perform routine clerical tasks (time stamping filings, retrieve/send faxes, make copies, etc.); answer and direct incoming phone calls.
Bailiff court hearings; balance cash drawer; prepare bank deposits.
Meet all job safety requirements and all applicable safety standards that pertain to essential functions.
Demonstrate regular and predictable attendance.
Perform other related duties as assigned.
Attend staff meetings as assigned.
Qualifications
Completion of secondary education or equivalent and one (1) year of experience; or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.
Equipment Operated
Personal computer
Applicable computer software
Printer
Copy machine
Fax machine
Receipt printer
Other standard office equipment
Inherently Hazardous or Physically Demanding Working Conditions
The employee is exposed to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.), possible injury due to unclean or unsanitary conditions, contact with potentially violent or emotionally distraught persons, hazardous driving conditions, and irregular hours. In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary to light work.
Knowledge of
County, Department, and Division goals and objectives
County, Department, and Division policies and procedures
Personnel rules and regulations
Workplace safety
Government structure and process
Legal terminology
Court filing procedures
Office practices and procedures
English grammar and spelling
Case management
Bookkeeping
Records management
Skills
Typing
Transcription
Adding machine or calculator operation
Word processing
Computer operation
Drafting correspondence
Use of modern office equipment
Data entry
Telephone console operation
Abilities
Carry out instructions in written, oral, or picture form
Deal with problems involving few variables within familiar context
Recognize unusual or threatening conditions and take appropriate action
Read, copy, and record figures accurately
Add, subtract, multiply, and divide whole numbers
Prepare accurate documentation
Copy material accurately and recognize grammatical and spelling errors
Respond to routine inquiries from public and/or officials
Communicate effectively
Understand a variety of written and/or verbal communication
Work alone on most tasks
Lift file boxes
Handle sensitive inquiries from and contacts with officials and general public
Maintain records according to established procedures
Develop and maintain effective working relationships
Perform job safely
#J-18808-Ljbffr
The Union County Probate and Juvenile Judge is hiring a Deputy Clerk to join the Juvenile Court team. Under the direction of the Chief Deputy Clerk, the Deputy Clerk performs clerical duties in the Juvenile Court, prepares docket or calendar of cases, examines legal documents for adherence to procedures, prepares case folders and files, routes documents, and coordinates schedules between Probate Court staff and other agencies (judges, magistrates, attorneys, sheriff's office, child support agency, etc.).
Responsibilities
Coordinate hearing schedules between magistrates, judges, attorneys, child support agency, and sheriff's office; perform case management (schedule hearings, set up file, prepare hearing paperwork, send out summons to parties, calculate court costs, etc.); update and enter case information in accordance with departmental policies and procedures; respond to routine inquiries from the public and officials; perform routine clerical tasks (time stamping filings, retrieve/send faxes, make copies, etc.); answer and direct incoming phone calls.
Bailiff court hearings; balance cash drawer; prepare bank deposits.
Meet all job safety requirements and all applicable safety standards that pertain to essential functions.
Demonstrate regular and predictable attendance.
Perform other related duties as assigned.
Attend staff meetings as assigned.
Qualifications
Completion of secondary education or equivalent and one (1) year of experience; or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.
Equipment Operated
Personal computer
Applicable computer software
Printer
Copy machine
Fax machine
Receipt printer
Other standard office equipment
Inherently Hazardous or Physically Demanding Working Conditions
The employee is exposed to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.), possible injury due to unclean or unsanitary conditions, contact with potentially violent or emotionally distraught persons, hazardous driving conditions, and irregular hours. In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary to light work.
Knowledge of
County, Department, and Division goals and objectives
County, Department, and Division policies and procedures
Personnel rules and regulations
Workplace safety
Government structure and process
Legal terminology
Court filing procedures
Office practices and procedures
English grammar and spelling
Case management
Bookkeeping
Records management
Skills
Typing
Transcription
Adding machine or calculator operation
Word processing
Computer operation
Drafting correspondence
Use of modern office equipment
Data entry
Telephone console operation
Abilities
Carry out instructions in written, oral, or picture form
Deal with problems involving few variables within familiar context
Recognize unusual or threatening conditions and take appropriate action
Read, copy, and record figures accurately
Add, subtract, multiply, and divide whole numbers
Prepare accurate documentation
Copy material accurately and recognize grammatical and spelling errors
Respond to routine inquiries from public and/or officials
Communicate effectively
Understand a variety of written and/or verbal communication
Work alone on most tasks
Lift file boxes
Handle sensitive inquiries from and contacts with officials and general public
Maintain records according to established procedures
Develop and maintain effective working relationships
Perform job safely
#J-18808-Ljbffr