Accounts Payable Specialist
Coast Southwest, Inc., Placentia, CA, United States
Placentia, CA Posted Mar. 16, 2026
Essential Job Duties And Responsibilities
Manage trade and related payables, with a strong focus on scheduling and processing invoices.
Process incoming invoices (if needed, re‑route to appropriate department for purchase order matching).
Review, audit, and process employee expense reports, employee travel reports, and reimbursements for accuracy, documentation, proper authorization, and compliance with policies.
Audit a variety of documents for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and compliance with regulations, policies, and guidelines.
Code and voucher invoices once proper backup and approvals are obtained.
Work directly with purchasing, accounting, and management teams to obtain necessary approvals and resolve variances in payable documentations.
Maintain a variety of accounting/financial records and documents within the accounts payable section; reconcile information and create adjusting payable entries for posting to the financial system.
Interact with vendors regarding past‑due invoices, credit claims, incorrect invoices, or other payable issues.
Maintain vendor/supplier files by performing regular audits to ensure accuracy.
Maintain accounts payable files, including weekly filing of paid invoices.
Communicate with vendors to alleviate escalated issues, challenges, or concerns.
Perform accurately within deadlines under limited supervision.
Prioritize and handle multiple projects at once, particularly during the month and year‑end.
General clerical duties related to job responsibilities (data entry, collating, photocopying, scanning, filing, etc.).
Other duties and special projects as assigned.
Qualifications
Bachelor’s degree required, preferably in Finance or Accounting.
Minimum of 3 to 5 years of accounts payable experience.
Solid understanding of general accounting practices, procedures, and principles.
Distribution or manufacturing experience is a plus.
Ability to work in a deadline‑oriented environment.
Excellent verbal and written communication skills.
Exceptional data entry skills with a high degree of accuracy.
Must be organized with the ability to multitask and prioritize responsibilities.
Ability to work in a fast‑paced, deadline‑oriented environment.
Ability to work independently and collaboratively with cross‑functional departments.
Problem‑solving skills and ability to handle billing inquiries or disputes professionally.
Ability to maintain a high level of confidentiality.
High attention to detail and accuracy.
Must demonstrate professional communication and strong teamwork skills.
Experience with high‑volume invoice processing and payment cycles.
Prior experience reconciling vendor statements.
Knowledge of ERP systems (Chempax by Datacor) preferred, but not required.
Proficient Microsoft Office skills (i.e., Excel, Word, etc.) as well as the ability to learn new software programs.
Working Environment (Physical/Mental Demands)
The physical and mental capacity to effectively perform all essential job duties and responsibilities.
Must be able to concentrate on details, work under deadline pressures, apply sound logic and judgement, and prioritize tasks and responsibilities.
Must be able to focus and multi‑task in a busy environment and maintain composure in potentially stressful situations.
Maintain effective and professional relationships with executives, staff, customers, vendors, and governmental agencies.
Access to and maintenance of confidential and sensitive information.
Must undergo and meet company standards for background checks, drug testing, and behavioral assessments.
Employee is regularly required to sit, stand, and walk.
Ability to verbally communicate both in person and via telephone.
Ability to utilize various office equipment, including computer, telephone, and copy machine.
Occasional lifting and/or moving of up to 10 pounds.
To apply for this job, email your resume and contact information to
careers@coastsouthwest.com .
#J-18808-Ljbffr
Essential Job Duties And Responsibilities
Manage trade and related payables, with a strong focus on scheduling and processing invoices.
Process incoming invoices (if needed, re‑route to appropriate department for purchase order matching).
Review, audit, and process employee expense reports, employee travel reports, and reimbursements for accuracy, documentation, proper authorization, and compliance with policies.
Audit a variety of documents for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and compliance with regulations, policies, and guidelines.
Code and voucher invoices once proper backup and approvals are obtained.
Work directly with purchasing, accounting, and management teams to obtain necessary approvals and resolve variances in payable documentations.
Maintain a variety of accounting/financial records and documents within the accounts payable section; reconcile information and create adjusting payable entries for posting to the financial system.
Interact with vendors regarding past‑due invoices, credit claims, incorrect invoices, or other payable issues.
Maintain vendor/supplier files by performing regular audits to ensure accuracy.
Maintain accounts payable files, including weekly filing of paid invoices.
Communicate with vendors to alleviate escalated issues, challenges, or concerns.
Perform accurately within deadlines under limited supervision.
Prioritize and handle multiple projects at once, particularly during the month and year‑end.
General clerical duties related to job responsibilities (data entry, collating, photocopying, scanning, filing, etc.).
Other duties and special projects as assigned.
Qualifications
Bachelor’s degree required, preferably in Finance or Accounting.
Minimum of 3 to 5 years of accounts payable experience.
Solid understanding of general accounting practices, procedures, and principles.
Distribution or manufacturing experience is a plus.
Ability to work in a deadline‑oriented environment.
Excellent verbal and written communication skills.
Exceptional data entry skills with a high degree of accuracy.
Must be organized with the ability to multitask and prioritize responsibilities.
Ability to work in a fast‑paced, deadline‑oriented environment.
Ability to work independently and collaboratively with cross‑functional departments.
Problem‑solving skills and ability to handle billing inquiries or disputes professionally.
Ability to maintain a high level of confidentiality.
High attention to detail and accuracy.
Must demonstrate professional communication and strong teamwork skills.
Experience with high‑volume invoice processing and payment cycles.
Prior experience reconciling vendor statements.
Knowledge of ERP systems (Chempax by Datacor) preferred, but not required.
Proficient Microsoft Office skills (i.e., Excel, Word, etc.) as well as the ability to learn new software programs.
Working Environment (Physical/Mental Demands)
The physical and mental capacity to effectively perform all essential job duties and responsibilities.
Must be able to concentrate on details, work under deadline pressures, apply sound logic and judgement, and prioritize tasks and responsibilities.
Must be able to focus and multi‑task in a busy environment and maintain composure in potentially stressful situations.
Maintain effective and professional relationships with executives, staff, customers, vendors, and governmental agencies.
Access to and maintenance of confidential and sensitive information.
Must undergo and meet company standards for background checks, drug testing, and behavioral assessments.
Employee is regularly required to sit, stand, and walk.
Ability to verbally communicate both in person and via telephone.
Ability to utilize various office equipment, including computer, telephone, and copy machine.
Occasional lifting and/or moving of up to 10 pounds.
To apply for this job, email your resume and contact information to
careers@coastsouthwest.com .
#J-18808-Ljbffr