Accounting Support Specialist
Gribbins Insulation & Scaffolding, Evansville, IN, United States
Essential Duties and Responsibilities
Record and apply AR cash receipts accurately and timely.
Monitor outstanding receivables and assist with collections.
Prepare and submit customer invoices based on contract terms and project progress.
Ensure billing aligns with project budgets and job cost tracking.
Cash Management & Lien Waivers
Record cash management transactions including bank transfers and reconciliations.
Monitor daily cash balances and support treasury functions.
Prepare and manage payment lien waivers in accordance with project and legal requirements.
General Accounting Support
Float between accounting functions to provide coverage and support during absences, peak periods, or special projects.
Assist with accounts payable, document management, and month-end close.
Maintain accurate records and documentation in compliance with company policies.
Union Payroll (Backup Role)
Serve as backup for union payroll processing during absences or peak periods.
Assist with maintaining union wage rates, fringe benefits, and deductions.
Support preparation of certified payroll and union remittance reports.
Help ensure compliance with collective bargaining agreements and prevailing wage laws.
Minimum Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
3+ years of accounting experience, preferably in the construction industry.
Experience with billing, AR, and cash management in a construction setting.
Familiarity with union payroll and certified payroll requirements.
Proficiency in accounting software (e.g., Sage 300 CRE, Viewpoint, or similar).
Excellent attention to detail and ability to manage multiple priorities.
Preferred Skills
Experience working in Vista by Viewpoint
Experience preparing lien waivers and managing compliance documentation.
Familiarity with multiple union agreements and prevailing wage laws.
Strong communication and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced environment.
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Record and apply AR cash receipts accurately and timely.
Monitor outstanding receivables and assist with collections.
Prepare and submit customer invoices based on contract terms and project progress.
Ensure billing aligns with project budgets and job cost tracking.
Cash Management & Lien Waivers
Record cash management transactions including bank transfers and reconciliations.
Monitor daily cash balances and support treasury functions.
Prepare and manage payment lien waivers in accordance with project and legal requirements.
General Accounting Support
Float between accounting functions to provide coverage and support during absences, peak periods, or special projects.
Assist with accounts payable, document management, and month-end close.
Maintain accurate records and documentation in compliance with company policies.
Union Payroll (Backup Role)
Serve as backup for union payroll processing during absences or peak periods.
Assist with maintaining union wage rates, fringe benefits, and deductions.
Support preparation of certified payroll and union remittance reports.
Help ensure compliance with collective bargaining agreements and prevailing wage laws.
Minimum Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
3+ years of accounting experience, preferably in the construction industry.
Experience with billing, AR, and cash management in a construction setting.
Familiarity with union payroll and certified payroll requirements.
Proficiency in accounting software (e.g., Sage 300 CRE, Viewpoint, or similar).
Excellent attention to detail and ability to manage multiple priorities.
Preferred Skills
Experience working in Vista by Viewpoint
Experience preparing lien waivers and managing compliance documentation.
Familiarity with multiple union agreements and prevailing wage laws.
Strong communication and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced environment.
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