Executive Administrative Assistant
Hyatt, Oceanside, CA, United States
Organization - The Seabird Ocean Resort and Spa
Summary
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing authentic hospitality and meaningful experiences to each and every guest. Hyatt is a place where high expectations aren't just met - they are exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry.
The Executive Administrative Assistant is responsible for assisting the Managing Director and other key leadership executives. The candidate must be self-reliant, confident, and reliable. As the Managing Director's Assistant, they represent the Managing Director's role in interactions and are privy to confidential information that must be managed with sensitivity. The Executive Assistant supports the Managing Director in their daily activities coordinating meetings, handling customer satisfaction inquiries, social media posts, and related correspondence and communication.
This individual will interact with ownership representatives and Hyatt Corporate personnel on a regular basis coordinating reservations, meetings, reports, travel and stay arrangements. The ideal candidate has a friendly demeanor, strong organizational skills, takes initiative, and completes projects in a timely manner and is intellectually durable. Work accuracy and attention to detail are important. This person should be a highly motivated individual and demonstrate exceptional customer service and problem-solving skills. Other responsibilities include, but are not limited to, creating schedules, PowerPoints/ slide decks, coordinating amenities, dining reservations, coordinating plane and transportation means, processing invoices and receipts, resolving invoice discrepancies, assisting with food & beverage outlet administrative needs.
This is an on-site position. The schedule will mostly be Monday-Friday however, this person may be required to periodically work late nights or weekends when operations need. This person must be flexible in working overtime when needed.
The hourly rate for this position is $25.00/hr
Benefits
12 Complimentary hotel room nights at Hyatt hotels worldwide
Unlimited colleague and friends & family discounted room rates at Hyatt hotels worldwide
Bereavement and jury duty pay
Vacation, sick, and new child leave
Medical, dental and vision insurance, discounted prescriptions, life and disability insurance, flexible spending account
Retirement Savings Plan option (401K) with employer match
Employee Stock Purchase Plan
Complimentary employee meals
And so much more!
Qualifications
Confident and poised professional with a proven ability to handle a large workload in a fast-paced environment
Excellent written and verbal communication skills - including the ability to write complex documents and produce Excel files
Proficient knowledge of Microsoft Office and social media platforms
Strong analytical, organizational, and interpersonal skills
Must have previous administrative experience. Executive administrative experience preferred.
Minimum 1 year of hotel experience required. Front office and /or reservations experience preferred.
Previous experience of Hyatt reservations system (Reserve, Opera) is helpful.
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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Summary
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing authentic hospitality and meaningful experiences to each and every guest. Hyatt is a place where high expectations aren't just met - they are exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry.
The Executive Administrative Assistant is responsible for assisting the Managing Director and other key leadership executives. The candidate must be self-reliant, confident, and reliable. As the Managing Director's Assistant, they represent the Managing Director's role in interactions and are privy to confidential information that must be managed with sensitivity. The Executive Assistant supports the Managing Director in their daily activities coordinating meetings, handling customer satisfaction inquiries, social media posts, and related correspondence and communication.
This individual will interact with ownership representatives and Hyatt Corporate personnel on a regular basis coordinating reservations, meetings, reports, travel and stay arrangements. The ideal candidate has a friendly demeanor, strong organizational skills, takes initiative, and completes projects in a timely manner and is intellectually durable. Work accuracy and attention to detail are important. This person should be a highly motivated individual and demonstrate exceptional customer service and problem-solving skills. Other responsibilities include, but are not limited to, creating schedules, PowerPoints/ slide decks, coordinating amenities, dining reservations, coordinating plane and transportation means, processing invoices and receipts, resolving invoice discrepancies, assisting with food & beverage outlet administrative needs.
This is an on-site position. The schedule will mostly be Monday-Friday however, this person may be required to periodically work late nights or weekends when operations need. This person must be flexible in working overtime when needed.
The hourly rate for this position is $25.00/hr
Benefits
12 Complimentary hotel room nights at Hyatt hotels worldwide
Unlimited colleague and friends & family discounted room rates at Hyatt hotels worldwide
Bereavement and jury duty pay
Vacation, sick, and new child leave
Medical, dental and vision insurance, discounted prescriptions, life and disability insurance, flexible spending account
Retirement Savings Plan option (401K) with employer match
Employee Stock Purchase Plan
Complimentary employee meals
And so much more!
Qualifications
Confident and poised professional with a proven ability to handle a large workload in a fast-paced environment
Excellent written and verbal communication skills - including the ability to write complex documents and produce Excel files
Proficient knowledge of Microsoft Office and social media platforms
Strong analytical, organizational, and interpersonal skills
Must have previous administrative experience. Executive administrative experience preferred.
Minimum 1 year of hotel experience required. Front office and /or reservations experience preferred.
Previous experience of Hyatt reservations system (Reserve, Opera) is helpful.
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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