Accounting Assistant
NEPA Wholesale Inc, West Palm Beach, FL, United States
Overview
Job Title: Accounting Assistant
Location: West Palm Beach, FL 33407 (On-site)
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Benefits
Free uniforms
Opportunity for advancement
Training & development
About the Role
We are seeking a highly organized and detail-oriented Accounting Assistant to support our daily financial operations. This position plays a critical role in managing payments, purchase orders, inventory reconciliation, and collections. The ideal candidate has a strong understanding of various payment systems and point-of-sale (POS) platforms and can effectively collaborate across departments to maintain financial accuracy and operational efficiency.
Responsibilities
Payment & Transaction Processing — Process and record payments via cash, credit cards, Zelle, ACH, wire transfers, and checks; Ensure accurate and timely entries in accounting systems
POS & Sales Reconciliation — Reconcile point-of-sale (POS) data with accounting records; Investigate and resolve discrepancies in sales or payments
Purchase & Sales Orders — Generate and process purchase and sales orders; Coordinate with vendors and suppliers for timely fulfillment
Inventory Oversight — Track inventory movements and maintain accurate records; Reconcile physical inventory with system data and report variances
Returns & Refunds — Process return orders, refunds, and exchanges in accordance with company policies
Collections Support — Follow up on outstanding invoices via phone and email; Maintain clear records of collection activity
Financial Reporting & Month-End Support — Assist in preparing sales, expense, and inventory reports; Support month-end and year-end closing processes
Compliance & Accuracy — Ensure adherence to internal controls and accounting procedures; Maintain accurate documentation and records
Qualifications
Education — Associate degree in Accounting, Finance, or related field preferred
Experience — 1–2 years of experience in accounting, bookkeeping, or similar role
Experience with accounting software (QuickBooks, Sage, or similar) preferred
Familiarity with POS systems is a strong plus
Skills & Attributes — Strong attention to detail and organizational skills; Ability to manage multiple tasks in a fast-paced environment; Solid communication and problem-solving skills; Intermediate proficiency in Microsoft Excel and Office tools
Skills & Attributes — Proficient with payment processing methods (cash, Zelle, ACH, etc.); Strong organizational skills and attention to detail; Ability to multitask in a fast-paced, team-oriented environment; Excellent communication and interpersonal skills; Intermediate Excel and Microsoft Office proficiency
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Job Title: Accounting Assistant
Location: West Palm Beach, FL 33407 (On-site)
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Benefits
Free uniforms
Opportunity for advancement
Training & development
About the Role
We are seeking a highly organized and detail-oriented Accounting Assistant to support our daily financial operations. This position plays a critical role in managing payments, purchase orders, inventory reconciliation, and collections. The ideal candidate has a strong understanding of various payment systems and point-of-sale (POS) platforms and can effectively collaborate across departments to maintain financial accuracy and operational efficiency.
Responsibilities
Payment & Transaction Processing — Process and record payments via cash, credit cards, Zelle, ACH, wire transfers, and checks; Ensure accurate and timely entries in accounting systems
POS & Sales Reconciliation — Reconcile point-of-sale (POS) data with accounting records; Investigate and resolve discrepancies in sales or payments
Purchase & Sales Orders — Generate and process purchase and sales orders; Coordinate with vendors and suppliers for timely fulfillment
Inventory Oversight — Track inventory movements and maintain accurate records; Reconcile physical inventory with system data and report variances
Returns & Refunds — Process return orders, refunds, and exchanges in accordance with company policies
Collections Support — Follow up on outstanding invoices via phone and email; Maintain clear records of collection activity
Financial Reporting & Month-End Support — Assist in preparing sales, expense, and inventory reports; Support month-end and year-end closing processes
Compliance & Accuracy — Ensure adherence to internal controls and accounting procedures; Maintain accurate documentation and records
Qualifications
Education — Associate degree in Accounting, Finance, or related field preferred
Experience — 1–2 years of experience in accounting, bookkeeping, or similar role
Experience with accounting software (QuickBooks, Sage, or similar) preferred
Familiarity with POS systems is a strong plus
Skills & Attributes — Strong attention to detail and organizational skills; Ability to manage multiple tasks in a fast-paced environment; Solid communication and problem-solving skills; Intermediate proficiency in Microsoft Excel and Office tools
Skills & Attributes — Proficient with payment processing methods (cash, Zelle, ACH, etc.); Strong organizational skills and attention to detail; Ability to multitask in a fast-paced, team-oriented environment; Excellent communication and interpersonal skills; Intermediate Excel and Microsoft Office proficiency
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