Billing & Collections Specialist
RCMS LLC, San Diego, CA, United States
Description
San Diego-based commercial services company is seeking an experienced
Billing & Collections Specialist
to join our growing team.
Type:
Hourly / Non-Exempt
Location:
9455 Ridgehaven Ct, Suite 200, San Diego, CA 92123
Reports to:
Assistant Controller
About the Position
The Billing & Collections Specialist will support the accounting team with invoicing, payment tracking, and collections efforts. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with both internal teams and external clients.
Key responsibilities include:
Generate and process customer invoices accurately and promptly
Monitor accounts receivable and follow up on outstanding balances
Communicate with clients regarding billing questions and payment status
Assist with collection efforts while maintaining positive client relationships
Reconcile billing discrepancies and resolve issues as needed
Maintain accurate records of transactions and communications
Support month-end close activities related to accounts receivable
Upload invoices to various customer billing portals, ensuring accuracy and compliance with submission requirements
Maintain organized records of logins, passwords, and any billing requirements needed for multiple portals
Monitor and track invoice submission status, following up on rejections or discrepancies as needed
Receive, verify, and process incoming payments (checks, electronic transfers, ACH, credit cards)
Accurately record financial transactions within our accounting system
Prepare daily cash reports and handle deposit processing
Support the reconciliation of cash receipts against bank statements and internal records as needed
Maintain well-organized and secure financial records and documents
About You
You are a detail-oriented and dependable professional who takes ownership of your work and follows through. You are comfortable managing multiple accounts and priorities while maintaining accuracy and professionalism in customer interactions.
At least 2 years of directly related experience in billing, and/or collections, with 3 years in accounting or administration preferred.
GAAP knowledge.
Strong understanding of billing practices and collections strategies
Proven ability to research and resolve billing discrepancies and payment issues with minimal supervision
Strong organizational and time management skills with the ability to prioritize competing demands
Effective communication skills, including the ability to handle difficult or sensitive customer conversations professionally
Proficiency in Microsoft Office, particularly Excel, and experience with accounting or ERP systems
Demonstrates sound judgment in resolving issues and knows when to escalate more complex situations
Comfortable working cross-functionally with operations and leadership to ensure accurate billing and cash flow
About Us
The
Red Cow Group
brings together Harvey General Contractors, LOT Commercial Property Services, and Vivo Commercial Landscape to deliver high-quality construction, property maintenance, and landscape services across the western United States. Together, we partner with a wide range of clients who expect excellence, reliability, and innovative solutions. We are committed to creating a team-oriented environment where employees are supported, empowered, and given opportunities to grow. At Red Cow Group, we believe a truly diverse culture goes beyond recognizing differences; it means creating a workplace where everyone has the freedom to be themselves and contribute to a strong, inclusive community.
About Benefits and Compensation
Our employees enjoy robust benefits, including a generous company contribution to medical coverage and a 401k match. Additional benefits include dental, vision, accident coverage, and employer-sponsored mental health and wellness resources.
This position pays between $28.00 – $32.00 /hr, depending on experience .
All offers of employment are contingent upon successfully passing a pre-employment background check, drug screening, and physical endurance test relevant to the job requirements. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law. Equal Opportunity Employer D/F/M/V.
This employer participates in E-Verify and will provide the federal government with your form i-9 information to confirm that you are authorized to work in the U.S.
#J-18808-Ljbffr
San Diego-based commercial services company is seeking an experienced
Billing & Collections Specialist
to join our growing team.
Type:
Hourly / Non-Exempt
Location:
9455 Ridgehaven Ct, Suite 200, San Diego, CA 92123
Reports to:
Assistant Controller
About the Position
The Billing & Collections Specialist will support the accounting team with invoicing, payment tracking, and collections efforts. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with both internal teams and external clients.
Key responsibilities include:
Generate and process customer invoices accurately and promptly
Monitor accounts receivable and follow up on outstanding balances
Communicate with clients regarding billing questions and payment status
Assist with collection efforts while maintaining positive client relationships
Reconcile billing discrepancies and resolve issues as needed
Maintain accurate records of transactions and communications
Support month-end close activities related to accounts receivable
Upload invoices to various customer billing portals, ensuring accuracy and compliance with submission requirements
Maintain organized records of logins, passwords, and any billing requirements needed for multiple portals
Monitor and track invoice submission status, following up on rejections or discrepancies as needed
Receive, verify, and process incoming payments (checks, electronic transfers, ACH, credit cards)
Accurately record financial transactions within our accounting system
Prepare daily cash reports and handle deposit processing
Support the reconciliation of cash receipts against bank statements and internal records as needed
Maintain well-organized and secure financial records and documents
About You
You are a detail-oriented and dependable professional who takes ownership of your work and follows through. You are comfortable managing multiple accounts and priorities while maintaining accuracy and professionalism in customer interactions.
At least 2 years of directly related experience in billing, and/or collections, with 3 years in accounting or administration preferred.
GAAP knowledge.
Strong understanding of billing practices and collections strategies
Proven ability to research and resolve billing discrepancies and payment issues with minimal supervision
Strong organizational and time management skills with the ability to prioritize competing demands
Effective communication skills, including the ability to handle difficult or sensitive customer conversations professionally
Proficiency in Microsoft Office, particularly Excel, and experience with accounting or ERP systems
Demonstrates sound judgment in resolving issues and knows when to escalate more complex situations
Comfortable working cross-functionally with operations and leadership to ensure accurate billing and cash flow
About Us
The
Red Cow Group
brings together Harvey General Contractors, LOT Commercial Property Services, and Vivo Commercial Landscape to deliver high-quality construction, property maintenance, and landscape services across the western United States. Together, we partner with a wide range of clients who expect excellence, reliability, and innovative solutions. We are committed to creating a team-oriented environment where employees are supported, empowered, and given opportunities to grow. At Red Cow Group, we believe a truly diverse culture goes beyond recognizing differences; it means creating a workplace where everyone has the freedom to be themselves and contribute to a strong, inclusive community.
About Benefits and Compensation
Our employees enjoy robust benefits, including a generous company contribution to medical coverage and a 401k match. Additional benefits include dental, vision, accident coverage, and employer-sponsored mental health and wellness resources.
This position pays between $28.00 – $32.00 /hr, depending on experience .
All offers of employment are contingent upon successfully passing a pre-employment background check, drug screening, and physical endurance test relevant to the job requirements. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law. Equal Opportunity Employer D/F/M/V.
This employer participates in E-Verify and will provide the federal government with your form i-9 information to confirm that you are authorized to work in the U.S.
#J-18808-Ljbffr