Departmental Assistant (Multicultural Student Affairs)
Moraine Valley Community College, Palos Hills, IL, United States
Job Title:
Departmental Assistant (Multicultural Student Affairs)
Department:
Multicultural Student Affairs
Work Location:
Main Campus
Responsibilities
Performs a variety of duties and takes on a variety of responsibilities that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.
Maintains front-office management and maintains department organization, including filing, organizing, and updating correspondence and other records according to established file classification system(s).
Reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by employer; prepares outgoing mail; and monitors the department’s email.
Composes, types, and sends emails, letters, and correspondence without supervision. Types memoranda, records from copy or rough draft following standard procedures as to composition, some of which may be confidential in nature.
May assist in compiling periodic reports or other departmental material on the basis of general instruction.
Answers telephone and assists callers or routes calls to appropriate official or department and places outgoing calls without supervision.
May schedule appointments for supervisor and staff.
Greets visitors, ascertains nature of business, and refers visitors to supervisor or appropriate person or department.
Assists, corresponds, and interacts with students on a daily basis, including serving as a liaison between students, parents, faculty, staff, and the department; referring them to the appropriate departments and resources, on and off campus; and providing technical assistance.
May record minutes of staff meetings.
Makes copies of correspondence or other printed matter.
May assist with department budget.
May assist student employees and department tutors as needed.
May schedule, administer, and/or proctor classroom and placement tests.
Oversees department equipment checkouts if needed.
Maintains the department’s database.
May represent the department at various campus events to connect students with department resources.
Performs related duties as assigned.
Education & Experience
High school diploma or high school equivalency (GED) with some specialized training (educational or vocational);
minimum one (1) year clerk‑typist or secretarial experience in a general office environment required.
Please ensure your resume reflects this requirement.
Qualifications
Ability to perform general office duties for the area.
Ability to communicate effectively with visitors, community members, staff, students, and others.
Bilingual welcomed.
Customer service‑oriented with good computer skills (including keyboarding, Word, Excel).
Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed. Proficiency testing includes basic Word, basic Excel, alpha filing, keyboarding/typing test, etc.
Position Status
Full Time
Hours
General Hours: Monday – Friday, 8:00 a.m. – 4:30 p.m. Hours may be adjusted.
Compensation
$15.97–$16.30 per hour (plus exceptional benefits)
Benefits
Benefit-Eligible FT Support Staff Position
Health, Dental, Vision
Life insurance; Optional life
Disability insurance
Tuition reimbursement
MVCC Tuition waiver
SURS Retirement plan
Vacation Days
Holidays
Sick Leave
Personal days
Bereavement days
Tax‑sheltered annuity plans
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Departmental Assistant (Multicultural Student Affairs)
Department:
Multicultural Student Affairs
Work Location:
Main Campus
Responsibilities
Performs a variety of duties and takes on a variety of responsibilities that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.
Maintains front-office management and maintains department organization, including filing, organizing, and updating correspondence and other records according to established file classification system(s).
Reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by employer; prepares outgoing mail; and monitors the department’s email.
Composes, types, and sends emails, letters, and correspondence without supervision. Types memoranda, records from copy or rough draft following standard procedures as to composition, some of which may be confidential in nature.
May assist in compiling periodic reports or other departmental material on the basis of general instruction.
Answers telephone and assists callers or routes calls to appropriate official or department and places outgoing calls without supervision.
May schedule appointments for supervisor and staff.
Greets visitors, ascertains nature of business, and refers visitors to supervisor or appropriate person or department.
Assists, corresponds, and interacts with students on a daily basis, including serving as a liaison between students, parents, faculty, staff, and the department; referring them to the appropriate departments and resources, on and off campus; and providing technical assistance.
May record minutes of staff meetings.
Makes copies of correspondence or other printed matter.
May assist with department budget.
May assist student employees and department tutors as needed.
May schedule, administer, and/or proctor classroom and placement tests.
Oversees department equipment checkouts if needed.
Maintains the department’s database.
May represent the department at various campus events to connect students with department resources.
Performs related duties as assigned.
Education & Experience
High school diploma or high school equivalency (GED) with some specialized training (educational or vocational);
minimum one (1) year clerk‑typist or secretarial experience in a general office environment required.
Please ensure your resume reflects this requirement.
Qualifications
Ability to perform general office duties for the area.
Ability to communicate effectively with visitors, community members, staff, students, and others.
Bilingual welcomed.
Customer service‑oriented with good computer skills (including keyboarding, Word, Excel).
Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed. Proficiency testing includes basic Word, basic Excel, alpha filing, keyboarding/typing test, etc.
Position Status
Full Time
Hours
General Hours: Monday – Friday, 8:00 a.m. – 4:30 p.m. Hours may be adjusted.
Compensation
$15.97–$16.30 per hour (plus exceptional benefits)
Benefits
Benefit-Eligible FT Support Staff Position
Health, Dental, Vision
Life insurance; Optional life
Disability insurance
Tuition reimbursement
MVCC Tuition waiver
SURS Retirement plan
Vacation Days
Holidays
Sick Leave
Personal days
Bereavement days
Tax‑sheltered annuity plans
#J-18808-Ljbffr