Administrative Coordinator, Breast Surgical Oncology
Beth Israel Lahey Health, Boston, MA, United States
When you join the growing BILH team, you’re not just taking a job—you’re making a difference in people’s lives.
The Administrative Coordinator will support the Breast Surgical Oncology Division at Beth Israel Deaconess Medical Center in Boston, MA.
The schedule for this role is Monday through Friday, 8:30 am–5:00 pm. Once fully trained, the position may operate on a hybrid schedule.
Job Description
Provides support for leadership positions and a division by coordinating administrative work, projects and staff. Performs various administrative functions requiring an in‑depth knowledge of departmental programs, operations, services, and hospital policies and procedures.
Essential Responsibilities
Screens telephone calls and determines which individuals require face‑to‑face meetings, which can be referred to other managers, or resolves the situation when possible.
Schedules and prepares for diverse and complex appointments, meetings, and travel arrangements.
Oversees planning and preparation for committees; distributes minutes, prepares agenda, materials, and committee work.
Plans, coordinates, and makes recommendations in preparation for high‑profile programs and events for the department.
Independently composes and edits complex and sensitive correspondence, reports, and documents for final approval by the manager.
Compiles, analyzes, and summarizes data from multiple sources to create detailed, complex documents, reports, and high‑level presentations.
Completes department‑specific responsibilities, which are documented at the local level.
Required Qualifications
High School diploma or GED required; Associate’s degree preferred.
3–5 years of related work experience required.
Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web‑based applications; ability to produce complex documents, perform analysis, and maintain databases.
Competencies
Decision Making: Guided by precedents, policies, and objectives; makes recommendations on issues affecting a department.
Problem Solving: Addresses varied problems through analysis or interpretation using observation, knowledge, and skills.
Independence of Action: Sets goals and determines how to accomplish results with broad guidance from management.
Written Communications: Communicates clearly and effectively in written English with internal and external customers.
Oral Communications: Communicates effectively in English with medical center staff, patients, families, and external customers.
Knowledge: Demonstrates working knowledge of standard concepts, practices, procedures, and policies and applies them in varied situations.
Team Work: Leads small projects or work groups, fostering a collaborative and respectful environment that improves workflows.
Customer Service: Provides a high level of service to patients, visitors, staff, and external customers with active listening, problem solving, and composure in stressful situations.
Physical Nature of the Job
Sedentary work; may occasionally exert up to 10 pounds of force while carrying, lifting, pushing, or pulling objects. Sitting most of the time; walking and standing require only occasional movement.
Pay Range
$24.98 – $33.62 per hour. The pay range reflects the base hourly wage the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation may differ based on seniority, education, training, experience, certifications, geography, and other factors permissible by law. Compensation may exceed the base rate due to shift differentials, call pay, premium pay, overtime, and other additional pay practices applicable to the position and in accordance with the law.
Additional Information
All staff are required to be vaccinated against influenza (flu) as a condition of employment.
Equal Opportunity Employer: Veterans/Disabled.
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The Administrative Coordinator will support the Breast Surgical Oncology Division at Beth Israel Deaconess Medical Center in Boston, MA.
The schedule for this role is Monday through Friday, 8:30 am–5:00 pm. Once fully trained, the position may operate on a hybrid schedule.
Job Description
Provides support for leadership positions and a division by coordinating administrative work, projects and staff. Performs various administrative functions requiring an in‑depth knowledge of departmental programs, operations, services, and hospital policies and procedures.
Essential Responsibilities
Screens telephone calls and determines which individuals require face‑to‑face meetings, which can be referred to other managers, or resolves the situation when possible.
Schedules and prepares for diverse and complex appointments, meetings, and travel arrangements.
Oversees planning and preparation for committees; distributes minutes, prepares agenda, materials, and committee work.
Plans, coordinates, and makes recommendations in preparation for high‑profile programs and events for the department.
Independently composes and edits complex and sensitive correspondence, reports, and documents for final approval by the manager.
Compiles, analyzes, and summarizes data from multiple sources to create detailed, complex documents, reports, and high‑level presentations.
Completes department‑specific responsibilities, which are documented at the local level.
Required Qualifications
High School diploma or GED required; Associate’s degree preferred.
3–5 years of related work experience required.
Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web‑based applications; ability to produce complex documents, perform analysis, and maintain databases.
Competencies
Decision Making: Guided by precedents, policies, and objectives; makes recommendations on issues affecting a department.
Problem Solving: Addresses varied problems through analysis or interpretation using observation, knowledge, and skills.
Independence of Action: Sets goals and determines how to accomplish results with broad guidance from management.
Written Communications: Communicates clearly and effectively in written English with internal and external customers.
Oral Communications: Communicates effectively in English with medical center staff, patients, families, and external customers.
Knowledge: Demonstrates working knowledge of standard concepts, practices, procedures, and policies and applies them in varied situations.
Team Work: Leads small projects or work groups, fostering a collaborative and respectful environment that improves workflows.
Customer Service: Provides a high level of service to patients, visitors, staff, and external customers with active listening, problem solving, and composure in stressful situations.
Physical Nature of the Job
Sedentary work; may occasionally exert up to 10 pounds of force while carrying, lifting, pushing, or pulling objects. Sitting most of the time; walking and standing require only occasional movement.
Pay Range
$24.98 – $33.62 per hour. The pay range reflects the base hourly wage the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation may differ based on seniority, education, training, experience, certifications, geography, and other factors permissible by law. Compensation may exceed the base rate due to shift differentials, call pay, premium pay, overtime, and other additional pay practices applicable to the position and in accordance with the law.
Additional Information
All staff are required to be vaccinated against influenza (flu) as a condition of employment.
Equal Opportunity Employer: Veterans/Disabled.
#J-18808-Ljbffr